Specification 1
Background To Problem 1
Statement Of Problem 1
Data Dynamics Of The Current System 2
Aims And Objectives Of New System 2
End-User Requirements 3
Data Dynamics Of The New System 3
Identified Sub-tasks Involved In Making The New System 3
Specification Of PC System Was Made On 4
Specification Of PC System Will Be Used On 4
Why Choose Excel? 4
Minimum System Requirements for Microsoft EXCEL 2000 5
Performance Criteria 5
1. Quantitative Evaluation Criteria 5
2. Qualitative Evaluation Criteria 6
The Testing Strategy 6
System Designer Testing Table 6
End-User Questionnaire 13
Specification
Background To Problem
The business I have chosen to make a system for is a pies and pasties company by the name of 'Owns pies and pasties' owned by Mr David Owen which is situated in Ashton and provide deliveries to many shops in the Stockport and Manchester area. Mr Owens business is quite new employing 7 people.
At the moment they take around 15 orders a week and so have to crate an invoice for each order. The current procedure for creating an invoice for each order is done manually on paper mainly by the manager who is also the owner of the company.
As the business is growing rapidly, they have found it is quite time consuming and very hard to keep track of sales and invoices on paper and the manager is finding it very hard to do this task along with many other managerial tasks. The computerised system would be more efficient as it would allow the files to be kept in order and more securely. Also all calculations will be more reliable and the process of creating invoices can be done faster and by someone other than the manager as it will be quite easy to use, therefore leaving him with more time to organise the company so it can expand a lot more.
Methods used to observe problems
The main method I have used to observe the present system is an interview with the manager to help me understand and give me a clear view of what they want from the new system.
Their current system consisted of information regarding the customer, stock and sales all in seperate books. This information did not look very organised and was not understandable to me.
Problems with old system
- The current method of writing out invoices on paper by hand for each order are too time consuming.
- Some handwriting can’t be understood among members of staff, which causes transcription errors.
- The chances of invoices and orders being misplaced and lost are high as they are done on paper.
- Their method of filing is difficult to keep track of and is difficult to organise.
- The presentatiobn of invoices was poor as it was hand written
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what the end-user wants from the new system
- faster operating
- better management of information
- better presentation for invoices
- an easy to navigate system system
- Ability to ammend or correct details
- An easy to navigate system
- Security from hackers and viruses
- ability to do calculations on the system
- Simple to use system even for novice users
- the system should have a resonable speed of operating when performing tasks
- The system should be accurate and reliable
- The system should be presentable
- The system should be user-friendly
- The current procedure for creating invoices for each order is done manually on paper by an employee. The employee is able to use the current system very easily as they are so familiar with it but a computerised system is now required for more important reasons. The main reason is that using a computer will be more efficient and is essential for the growth and expansion of the business. Other problems with the manual system is that files can be hard to keep in order and also difficult to store. On a computer the files will be much more secured, all calculations will be highly reliable and the process of creating invoices will be faster.
Data Dynamics Of The Current System
