• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month
Page
  1. 1
    1
  2. 2
    2
  3. 3
    3
  4. 4
    4
  5. 5
    5
  6. 6
    6
  7. 7
    7
  8. 8
    8
  9. 9
    9
  10. 10
    10
  11. 11
    11
  12. 12
    12
  13. 13
    13
  14. 14
    14
  15. 15
    15
  • Level: GCSE
  • Subject: ICT
  • Word count: 5402

The system chosen for this application is the computerised system. This computerised system works on software. As we have seen previously there are different softwares that can be used. Here we will see which is the best.

Extracts from this document...

Introduction

The system chosen for this application is the computerised system. This computerised system works on software. As we have seen previously there are different softwares that can be used. Here we will see which is the best. Software Software is something that can be 'run' on the computer to allow the computer carry out some specific tasks. The software is a program that is created so that the users can get the most out of the computer. The softwares that are chosen are from among the most famous and most commonly used ones. Thus it is according to the requirements that the system needs to be chosen. The software also should have many properties which helps the system and also it should allow the user carry out the specific tasks easily. The documentation of the software means the papers or instructions that come with it. They have different problems that are tackled for new users. This combined with on screen help messages and computer tutorials helps the user and benefits him even if he does not know how the particular software is run. Only two types of softwares have documentation. One is the application specific software and the other general purpose software. The custom designed can also have documentation but it is not practical, as we will see later on. 1. Application Specific. This refers to the software that has been designed specifically for a certain purpose. The packages that usually include only this software or other software that is linked with it so data can be transferred. This means it is part of integrated software. They usually have documentation and help messages so the user finds it easy to use the software. In this system for example the need is for a package that can combine letter writing, stock keeping and finances. This way this software is very good to use. 2. ...read more.

Middle

It will be done on the spot on the monitor. No LCD screens are required because there is no fine detail to be displayed when the data is prepared, so a standard monitor is enough. This hardware configuration is perfect for the system. It will allow the user to enter, manipulate and print the data as required. Back Up and Security Back Ups are very important in any system. This is because without back ups the system is prone to deletion and manipulation. Once the data has been entered, the data can easily be changed. This way the company will not know when the data is changed and where. It will again be a long process to check and rectify the mistakes. The back up here means that we will use other storage devices such as floppy disks and CDs to store the data and to provide as a back up in case something happens to the original. Then the original can then be stored in place of the damaged files. The files can be manipulated by any unauthorised personnel and even damaged by events such as a fire, etc. this way there is no cover for the data and it all maybe lost very easily. So back ups are used so that nothing like this happens. The data is changed almost everyday according to the need of the company. So the back up should be updated everyday or whenever, the change takes place. This applies even to the stock because the stock also changes everyday. Back Ups will prove beneficial because it protects the data by allowing to be replaced and also provides the cover required. Back Ups can also be used to guard against virus although they cannot prevent it. Virus is a program that copies itself and can destroy important files that are crucial to the running of the system. This way all the data can again be lost. ...read more.

Conclusion

So as you can see the system does not comply with our needs. Q. What does your staff think? A. My staff also thinks the same way. They also think that their duty time should be made shorter because completing their work takes them a lot of time. Q. What possible solution do you have in mind? A. According to me the company should either hire more office staff or deploy a computerised system. By employing more staff we will have more people so the work would be faster but by using the computerised system, we will not have as many people but the work will be done faster. So I would rather prefer the computerised system to everything else. Q. Do you also deal with data from other branches? A. Actually the stock never transfers but we do try to get some of the office work transferred so that even they have a good idea what our stock situation is and also to get rid of some excess work. Q. Do you think that you would adapt well to a computerised system? A. I think I should be able to. It has the same alphabets and once I understand it I'm sure I'll be able to use it. Questionnaires We can clearly see from the above interviews and the questionnaires that the staff does not like the current system. Form this we can also see the following things: > They have long duty hours and this does not bode well for the company because the morale is low. > The system is slow and does not support the work that they do. > Outputs are not professional and this is also not good for the reputation of the company. > The owner is not able to analyse his business as well as he should be able to. From this we can also see that it is absolutely necessary to change the system. As we have selected the computerised system, we will move ahead and see how the system has to be designed. This we will see next. ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our GCSE ICT Systems and Application section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related GCSE ICT Systems and Application essays

  1. Explain the difference between primary and secondary sources of data, with examples.

    The reliability of observational data collection methods is relatively low because observations are often personal and non-repeatable. Method: Participant observation Describe this method In participant observation the researcher would enter a group or situation who they were going to study, and try to get to know the group of people

  2. Data processing. Difference between computerised and manual systems and the benefits of my system

    It will look professional. It is really expensive. It will be really organised. Takes a lot of time to do. It will make it look popular. Takes time looking for the right company that do that. Writing reports at the end (User Guides) I can do this with paper and pen by drawing it.

  1. Creating a computer system for a video rental shop

    To check for the 3NF, It shows that all non-key attributes are mutually independent The second Table is video table. It contains: Video ID Title Publisher Year of publication ISBN number Author name All the attributes values are atomic, therefore it is normalised to the 1NF To check for the 2 NF.

  2. Introduction to information skills and system. An information system is a system that accepts ...

    To convert decimal to hexadecimal or hexadecimal to decimal uses the same method as binary conversion, but 16 based. Eg converting 1980 into hexadecimal 1980 = 162 x 7 + 161 x 11 + 160 x 12 Therefore 1980 in hexadecimal is 7BC Eg converting 15FA into decimal 163 x

  1. Benefits of using my IT system in the Travel Agents.

    * Additionally, you can rename the name of your table and by that name it will be saved. * Furthermore, you click on Subscription Start/End. * Finally, you click on Input Mask and type in (00/00/0000;0;). Using input mask (post code etc.) * First, you should go on Microsoft Access.

  2. I am now going to analyse my clients current system in order to get ...

    * Some of the problems may come far and few but may be very annoying and bad for business when they do take place. * This might be very time consuming. I might also give them a questionnaire. Advantages: * You can get exact answers with closed questions.

  1. Producing a database and standard letters - difference between computerised and manual systems

    Alternative manual method - Manual Filing System / Template letters Task Way to do it manually Advantages of doing it by hand Disadvantages of doing it by hand Getting information about the travel agency The way to do this is by going around and looking for the actual company and go to ask the manager.

  2. Travel Agent Database - Effects of New System The new system will affect ...

    The travel agency will now be able to do their work and calculations faster. This results in good service. 1. Employees who are trained and who are experts at using computers will get paid a bit more because there will be less people who know how to use computers. 1.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work