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  • Level: GCSE
  • Subject: ICT
  • Word count: 4583

This system is to be used by members of staff to access information about the club's members. It may also be available to the members at the club at a public access computer in the foyer of the club to look up fellow members

Extracts from this document...

Introduction

The Project History of The A Club The A Club The A Club began its life in 1897 as "Alexander Health," a small health clinic on Fleet Street, London. It was owned by James and Elizabeth Alexander who were renowned for their amazing health techniques and exercise and fitness regimes. The couple became well known around the country and began selling their products commercially in 1909. James Alexander Unfortunately, James Alexander was killed in the Great War and his widowed wife was left to run the shop with the help of their three children. When Elizabeth passed away in 1928, the children took over the business and soon they became well known overseas and, within 30 years, they had products on the shelves all over Europe and clinics in France, Italy, Portugal and Poland. Elizabeth with their 3 Children and nursemaid By 1982, the business had reached international fame with over 80 clinics worldwide and best-selling health and fitness products in over 60 countries. In, 1999 a health spa was suggested and, almost instantly, the multi-million pound project went into action. The first "Alexander Health and Fitness Spa" or "The A Club" was opened in 2000 in London and now has sister clubs in America, Australia and most of Europe. Problem Identification In recent times, the club has been having problems with organising the profiles of their members and staff. At the moment, the club uses a system where the details are hand written on paper and stored in a filing cabinet with no copies. In March 2004, there was a theft in the club's main office and over 200 members' details were lost. It took 4 months and over �1000 to recreate the data. At this point they realised they needed a new system. I have been asked by the members and owners to create a new system using the latest available software. ...read more.

Middle

Smaller collections of data such as certain groups of similar members or individual members/trainers should be available through use of queries. Any commonly searched queries should be saved so to make it easier and quicker to use. Letters Sample letter to be drafted to members on the company's letterhead. Backup Strategy The information and data saved for the members and the trainers at The A Club must be backed up onto disk. This copy of the data should be kept at a different location from the computer in case of a theft, fire, flood or disaster resulting in the loss of the files at the club itself. Another copy may also be made to be kept at the club in case of an immediate request of the data. This/these copies need to be made each time the system is updated. There should also be some password security on the computer so to prevent people using the system from changing any of the formulae. This can be done by protecting the capture form so that nothing can be changed except the data put in by the member. Therefore, if anyone attempts to make a change to the capture form or the tables, the system will automatically ask for a password. The owner of the club must remember to change the password regularly in case it is worked out. The password must also not be written down anywhere as this may be an easy way for an unwanted person to access the system. Frequency The copies of the data on the members and trainers at The A Club must be updated at least weekly or whenever the data is changed or updated though the immense frequency of updating may be pointless to save every time. Amount Of Real Data All of the data saved in the system should be copied onto disc. However, it will not all need to be updated every time any data in the system is changed. ...read more.

Conclusion

Simple and easy to operate and update with minimal instruction. Agree ? Partly Agree ? Disagree ? d. Enables breakdown by age, gender etc. Agree ? Partly Agree ? Disagree ? e. Able to be used as part of a mail merge exercise. Agree ? Partly Agree ? Disagree ? Please add any specific comments you have on the system ........................................................................................................................................................................................................................................................................................................................................................................................................................ Are there any additional features you would like to see in the system? ........................................................................................................................................................................................................................................................................................................................................................................................................................ Thank you for your feedback (completed questionnaire) EVALUATION The system was considered in the light of the objectives set and the user feedback. The system was designed to provide a database of the complete and accurate details of all members and trainers. The system does this fairly comprehensively although there is scope for adding further fields such as telephone number, e-mail address and membership category. The latter was suggested at the initial feedback stage and should be fairly easy to incorporate. The system needed to link all members with their personal trainer, which it does and it is possible to list the clients for each trainer. The system is simple to use but further consideration needs to be given to the training programme. The system enables breakdown by age, gender and trainer and by combinations of these criteria. The system can be used in a mail merge. This can further developed using the date field to create automatic renewal notifications. Further knowledge is required of the software to achieve this requirement. On the whole the objectives have been met although there is room for further explanation and illustration. This could be resolved by further training and provision of a simple manual or user guide. The user feedback suggested inclusion of photos. This could be done using a digital camera or webcam and photo software. Although they were discussed at the initial meetings, provisions for backup have not been finalised. With the use of more advanced technology, a swipe card system could be incorporated which will automatically record attendance on the system. These possibilities will be considered at a future date. ?? ?? ?? ?? 1 Luke Birchenhough 9G ...read more.

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