User Documentation for ICT A Coursework 2a

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  1. USER DOCUMENTATION        [7 MARKS]

  1. Editing Data        [2 marks]

  1. Entering and Saving Data        [1]

 

This is the first screenshot which shows the list of data forms that could be opened. To open the form  you would have to click on the form that you require and open the form that you need.

When the form has been double clicked, it will then open and this screenshot shows what should come up. A datasheet should come up showing this information all about the table.

To add new records to the form, you just have to go to the bottom of the screen and click on new record button where it can the open up a new record.

On the form when you enter a new record, you can save it by just clicking on a button which is shown on the screenshot. The button will save the record and so it is much easier then right clicking on the tile and then saving on the datasheet. This is a more easier and efficient way to save it.

  1. Amending Data        [2]

When a game is sold or the information about it has been changed then you will need to change the data in order for your system to be updated.

To change existing records first of all you need to open a table like the sales one.

 

If there is a lot of records and a lot of data, and you also don’t have a lot of time then to search for the data you want to change more quicker is to by clicking on the find button which will allow you to find any record and then change it.

When the box comes up asking you what you are searching for, type in the name of the record that you want to change- the quantity sold or just the overall quantity or any other fields. When you type in the name or key field of that record and click on find the record should be highlighted.

So now you have found the field you change the data that is in the record by simply just clicking on any part of the record and deleting it and typing in your own data or data that needs to be there.

For instance you can click on any field and delete the information or overwrite it with new data that is required. It is very easy and you can do this for any field in any record in any table. The only exceptions are the ID of the tables which can be changed but then this will affect the whole system.

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  1. Processing and Outputting Data        [3 marks]

  1. Producing Results        [1-3]

You need to show the user how to:

Run all pre-existing queries

Query on xbox 360 games

To run all pre existing queries first of all, you need to open them first in design view So for this you would need to open all the sub itmes in the tables that begin with qry.... These are queries and they are in every table. To open them, you just need to right click on it and open it in design view.

When you have done that, ...

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