To install this software:
- Insert the “A Team Calculation System” CD-Rom
- Click on the Start Menu on the bottom left of the screen
- Click on My Computer and double click the CD-R drive
- Open the “System” Folder
- Double click the “A Team System” File
The following Window should appear:
- Click on the “Enable Macros” Button and the system should open on the Main Navigation Screen
- On the file menu at the top left of the screen scroll down to Save As...
- On the menu shown above scroll down to where you see My Documents and click save.
- You will now be able to find the system in the My Documents folder.
- To create a desktop shortcut for the system right-click on the file and scroll down to “Send To…” then across to “desktop (create shortcut)”
How to…
Open the System:
What to do if you created a desktop shortcut:
- Double click the icon on the desktop marked “A Team System”
- The system will open with the Security Warning box open
- Click on Enable Macros
- The software is now ready to use.
What to do if you didn’t create a shortcut:
- On the Start Menu click on my documents
- Double click the icon on the desktop marked “A Team System”
- The system will open with the Security Warning box open
- Click on Enable Macros
- The software is now ready to use.
Main Screen and Navigation:
The images shown in the screen shot are links to the separate parts of the system, a single left click on any of these images will take you to the desired screen.
Map of Screens:
How to…
Enter the day’s sales figures and print a commission slip:
-
From the first screen select Enter Today’s Sales Figures
- Enter the date by clicking the button “Insert Date” at the top of the screen
- Select the employee name from the drop down box
- Select whether or not the employee borrowed breakfast money that day by toggling the check box (a tick is yes, left blank is no).
- Using the scroll bar situated beneath where it says “Basic” click the arrow on the right to select the amount of sales of the pack that was sold by that particular employee, the number beneath the scroll bar should change accordingly – as should the cash figure next to it .
- Deluxe and Car Pack sales are entered in a similar way.
- When this is complete you can click the “Go to commission slip” button to show the following verification box:
- Check the information as shown on the box, if this information is correct click Yes, if it is incorrect click no to modify the data and resubmit.
- If you clicked yes you should now be on the commission slip screen.
-
If this information is right you can now click the “Print commission slip” button – one copy of the commission slip will now be sent to your printer.
- When completed this information will be sent to both the daily overview sheet and the weekly sales sheet on the click of the “Enter Info to Sales History” Button.
-
You will now be on the Daily Overview screen and the data you just entered will be on the last row of the database.
- Click Back to Sales to continue entering employee data.
- If finished click back to main screen, from here you can visit other screens in the system or exit the system.
How to…
Create a stock re-order sheet:
This can only be done at the end of a week when all the sales data has been entered each day, this is because the information that is entered via the Sales Per Employee sheet determines amount of stock sold and therefore amount of stock needed.
- From the Main Screen click “Go to Weekly Overview”.
- On this screen you will see some of the data you have entered previously on the right of the screen in grey text.
- Click the “End of Week Overview” button and the text on the right will be entered into the pink and black striped table sorted by name and date to make it easier to read.
(A filled weekly sales table)
This data can now be used to calculate stock levels.
- Click the Main Screen button
- From here click the “Go to Stock Levels” button
- The table should appear, filled with the amount of each pack sold and will automatically calculate the amount of each item needed to restock, and the cost of this restock.
- Click the “Produce Stock Order” button
The screen above should appear, the name and address will be filled as will the quantity of each item you would like to order – and the cost of making this order. VAT is also added to the total.
- If you have a preference on which design you would like to order of a specific item click the “Select Designs” button.
- A pop up window should appear with labels and text boxes to write in on it.
- Select your preference from the scroll down boxes, and click OK to add this to the order, or cancel to cancel this change.
- When the form is complete you can print off a copy by clicking the Print Stock Order button – one copy will be sent to your printer.
How to…
Change the stock office prices on items:
- From the Main Screen select “Go to Stock Costs”
- On this screen you will see 5 tables:
- One contains each individual item’s price at the stock office
- One contains the design availability for some items
- One contains the selling price, cost per pack and profit of a basic pack
- One contains the selling price, cost per pack and profit of a deluxe pack
- One contains the selling price, cost per pack and profit of a Car pack
- Beneath the table that contains the prices of the items select the button “Change Stock Office Prices”
-
A pop up window will appear. The text boxes can be changed to change the price of a specific item: Write the price in the form 0.65 – This is 65p.
- Click OK to enter these new figures into the table.
How to…
Change the selling price of a specific pack:
- From the Main Screen select “Go to Stock Costs”
- On the 3 similar tables on the left of the screen there will be a cell in each marked “Selling Price”
- On the pack of your choice (i.e. Basic) you can change this by selecting the text and re-typing in the price at which you would like to sell the pack.
All other relative calculations will be made automatically to your data and system.
How to…
Print and Clear your Weekly Overview Sheet:
- From the Main Screen click “Go to Weekly Overview”.
- On this screen you will see some of the data you have entered previously on the right of the screen in grey text.
- Click the “End of Week Overview” button and the text on the right will be entered into the pink and black striped table sorted by name and date to make it easier to read.
- To print the information click the “Print Sheet” button on the left of the table. One copy will be sent to your printer.
- To clear the table click the “Clear All” button on the left of your sheet.
How to…
Save and Exit the System:
- Click the Main Screen button on any part of the system
- Click the “Save and Exit System” button on the right of the screen.
Error Messages!
Where they occur and what they mean:
It is very unlikely that any error message you come across is a major concern or threat to your computer, so if you do come across one don’t panic. An error message is just the computer’s way of saying that a mistake has been made and there will be a way to put this mistake right.
Within your system the error messages that are likely to occur are:
- Not Possible!
On the Sales Per Employee sheet, when entering a amount of a pack that has been sold it is only possible to have sold up to 10 basic packs and 8 of Deluxe and Car packs – therefore if a figure that is larger then these numbers is entered the system recognises this as a mistake.
It is simple to fix this – just check the information you entered and try again.