• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

What system are you using at present, and how does it work? Designing a new system.

Extracts from this document...

Introduction

SPECIFICATIONS Problem Background The end user has a warehouse in Bolton. Customers come into the shop to purchase quantities of different types of fittings. The stock information must be updated on-line, and a running profit on each invoice is to be noted. Finally, an invoice for the customer is to be created and sent with the goods. The discussion in the above paragraph helps in indicating the present system. But, included in this present system is a lot of paperwork. Most of the paperwork consists of faxes, invoices and order forms, each of which get passed between the wholesaler and the customer. All necessary details are on separate paper forms. The order form used by the wholesaler and consists of a large list describing the various fittings wanted by the customer. This is set out in table format that includes the name and quantity wanted. The customer indicates what items they need by filling in the quantity column in the table next to the chosen fitting. The rest of the form shows the customer's details including name, address, telephone and fax numbers, the order number and the date the client would like the order to be completed by. This gets faxed back to the wholesaler who, in turn, notes the details, packs the fittings and produces the invoice. This then gets dispatched to the appropriate customer. The wholesaler has to keep a record of the sale, update the stock level and produce a copy of the transaction for storage. ...read more.

Middle

Objectives * Allow easy maneuverability around the screens * Make all actions on-line and interactive * Allow automatic saving of stock and sales files and shutdown of the system * Add a new light to the stock * Display all lights with all details * Allow a sale of a light to be performed * Update the lights stock level * Create an invoice for a customer's purchase to be performed * Print out a customer's invoice * Allow daily sales details to be displayed for management use Hardware and Software Facilities In this section I will talk about the hardware and software requirements that the new system will need if it was to be implemented on the end-user's computer. As the interview suggests, the firm is not, in any shape or form computerised and will obviously have to be in order to get this system up and running. I will suggest the type of Hardware and Software facilities that are needed to implement this new system. The firm then knows what kind of hardware and software they will need when this system is installed. The user has already assured me that they are willing to undergo any necessary training so that they can familiarise themselves with the programme and also with a computer, as the interview shows nobody in the firm has any kind of I.T. skills. As stated previously in the user's environment there are no computers whatsoever and so they will have to get computerised to be able to use this system. ...read more.

Conclusion

that will automate the work and meet up with the objectives set by him in the interview. In this system a point/click will be present which will be customised to the user's specific needs. This will enable the user to navigate around the system much more easily and much more quickly. User Interface I want the user to be able to manoeuvre between screens without the hassle of having to go to 'file', 'open', then open the appropriate spreadsheet that he wants to use. By having a menu screen the user will come 'face to face' with a screen that has various buttons on which will take you to an appropriate workbook e.g. customer orders, when the system is switched on. This will be quicker and easier to use for a person who has limited I.T. skills Such as the user. By having a menu screen, when the system is switched on the user will automatically be taken to this screen and from here he will be able to navigate himself around various parts of the system i.e. to different worksheets such as the stock or invoices. He will also be able to exit the system and save any changes that have been made during the use of the system in that particular day. The system will be performing repetitive tasks, such as going from one particular spreadsheet to another. By having a menu screen and toolbar this will make the system more interesting and also, perhaps more pleasing to the eye. ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our GCSE ICT Systems and Application section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related GCSE ICT Systems and Application essays

  1. ICT PROJECT

    = "" Then Rows("2:2").Select Selection.Delete Shift:=x1Up MsgBox "The new student has not been added to the system at this time. You failed to enter data in one of the required field!", vbOKOnly, "Student Entry Message:" End If If Range("E2") = "" Then Rows("2:2").Select Selection.Delete Shift:=x1Up MsgBox "The new student has not been added to the system at this time.

  2. Creating a computer system for a video rental shop

    Excel has disadvantages as well as advantages, these include: - * If you change the name of a page after making a macro it can't find the correct page because it has changed names. This means you then have to go into Visual Basic and manually change the name of the page on the actual piece of code.

  1. Benefits of using my IT system in the Travel Agents.

    * 7+ If you have more than 7 people then you can have separate training sessions where they will learn what they need to be an employee and after each session you can do an exam at the end of training and whosoever succeeds the exam then let them be your employees.

  2. Producing documents for a company. Spreadsheet, Invoice and Website.

    This is because colour attracts costumer and makes the invoice nicer. It must also support text. This is because it is easier to understand and follow if it has text. It must be user-friendly It must be easy and straight forward to manipulate E.g.

  1. ICT notes

    Data Security To prevent the loss of patient's records etc the health centre needs to ensure that regular back-ups are made of the data on the system using suitable backing storage (also known as secondary storage). Types of Backing Storage Name of Device Advantages Disadvantages Hard Disks * Large storage capacity - 20 gigabytes or more.

  2. Travel Agent Database - Effects of New System The new system will affect ...

    Employ a good qualified teacher who could teach the employees of the travel agency for a certain numbers hours each day. This method would be very effective because there will be good teacher giving good education. This also removes a problem from the employer which is to find a suitable way to teach the employees.

  1. Designing an IT system for an A level Student.

    It is the 'brain' of the computer and is one of the smallest components of a computer, yet is the most important component for a computer to work This is able to suit all of John's computer needs. John will not be able to do work without this crucial hardware component 160GB SATA hard drive (7200rpm)

  2. I am creating and producing an online interactive guide presentation on Chelmsford to help ...

    As I am going to be using be using PowerPoint I will be including features such as making hyperlinks from the presentation to a website to find out more information. For example making a hyperlink to the online website for Odeon to see what time viewing times are, this gives much more available information for the user to use.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work