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  • Level: GCSE
  • Subject: Maths
  • Word count: 1295

Introduction to Microsoft Word

Extracts from this document...



Microsoft Office word is a full-featured word processing program for Windows and Macintosh. It has basic desktop publishing facilities that have become the most widely used word processing application on the market.

This Microsoft Word instruction tutorial will guide you step-by-step on how to get started with Microsoft Word and the terms that are included. You may also use the Help Files that come with Microsoft Word, or go to Microsoft's web site located at http://microsoft.com/office/word/default.htm for further assistance.

These are the following terms that I will guide you through:

  • Automatic text entry facilities
  • Thesaurus
  • Word count
  • Page breaks
  • Style sheets
  • Find and replace
  • Saving the file in different ways (i.e. same file with different name, saving the file in different data format)
  • Printing in different way (i.e. print the whole document, part of the document)

Firstly, let’s get on with the most obvious step – Entering the Microsoft Word Processor page.

There are three ways to open the processor:

  • Click on Start Menu (usually on the lower bottom left of the screen) and select ‘Microsoft Word’ from the ‘programs file’.


  • Click on Microsoft Office Manager (this is an optional toolbar which usually floats around on the Window’s Desktop) If you have a Mac, it is found as a menu option (near help).
  • On the Desktop (Word in the MS Office Folder): Open ‘My Computer’, open ‘C:’, open ‘Programs’, open ‘Microsoft Office’, and then double click on ‘Microsoft Word’.


To quit Word you go to ‘File’ which is at the top left of the screen and the select ‘Exit’.

Or you select ‘X’ which is at the top right hand of the word window.


Automatic Text entry facilities

AutoText is a way to store parts of a Word document for re-use. An AutoText entry can store anything a Word document can contain, such as formatted text, pictures, and fields. Word comes with a number of predefined AutoText entries, and you can add as many as you like. It is designed to save keying in longer phrases by automatically completing your typing. This could be a letter head, address or long paragraphs which you sometimes use when writing letters or documents.

  • Click on ‘Insert’ from the menu bar at the top of the screen and then select ‘Auto text’. Go across to ‘Autotext’ and click.  
...read more.


If you add ‘To whom it may concern’, the next time you write that phrase, that text box should come up just above your writing.

It should look something like this:image11.png



A thesaurus is a dictionary of synonyms and homonyms. It lets us find different alternative words for a certain word.

You can do this by selecting ‘Tools’ on the top menu bar and then selecting ‘Language’ and then select ‘Thesaurus’.

A short cut is by pressing shift and F7 together.


Word Count

Word Count is an option where it counts all your words in your selected document.

You can do this by selecting ‘Tools’ from the top menu bar and then selecting ‘Word Count’. Then this should appear:

By opening this, you can see how many pages you have written, how many words you’ve typed, how many characters (letters) you have in the document, how many paragraphs and how many lines you have altogether in your document. image14.png

Page breaks

When you fill a page with texts and graphics, Microsoft word automatically inserts a page break and starts a new page.

A page break is a point where one page ends and another begins. It automatically inserts a page for you.

...read more.


Saving the file in different ways

In this section, you will be explained on how to save your document in different ways (i.e. same file with the different name, saving the file in different data format).

To save a document, you need to do the following:

  • Click on ‘File’ which is on the top menu bar.
  • Go down to ‘Save As’ where this box will come up:


This is where you get to chose what to name your document where it says ‘File Name’.

  • Before you click ‘Save’ you have an option to save it into another file if you wish to or need to.

To save it in another file, you just simply click on whatever you wish to save on. For example, in this sample shown below, it will be saved on ‘My Documents’. You also get to choose a name for the document when saving on ‘My Documents’.


Printing in different way

To print a document as a whole, you just simply -  

  • Go on ‘File’ from the top menu bar
  • Go down to ‘Print’  


  • This box will appear. You select ‘Ok’ to print normally (the whole document).


To print part of the document (certain pages) you do the same until you get the box that appears above.

Where it says ‘Pages’ you type in the page numbers that you want printed out. And then select ‘Ok’.

...read more.

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