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Business Skills - Using Office Equipment

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Introduction

221 - Use Office Equipment 1.1 Identify different types of equipment and their uses. Telephone, which is to make and receive calls. Shredder, to shred important documents/ paper work. 1.2 Describe the different features of different types of office equipment. The feature of a stapler is that it staples paper, so you can bind important documents/ paperwork. Features of a pen enables you to write letters, reports and notes. With floppy discs the feature is that you can store data securely. 1.3 Explain why different types of equipment are chosen for tasks. Different types of equipment are chosen because you should pick the equipment that is suitable/fit for the task or purpose at hand. 2.1 Explain the purpose of following manufacturers' instructions when using equipment. ...read more.

Middle

2.4 Explain the purpose of following health and safety procedures when using equipment. There purpose is to facilitate the safe operation of all equipment which may or may not be a hazard. 2.5 Explain the purpose of keeping equipment clean and hygienic. To combat germs and to stop the spread of infection. 3.1 Give examples of waste when using equipment. When printing and you realise there is a mistake on the print, you would then be wasting paper, ink and electricity. 3.2 Give examples of ways to reduce waste. When printing you should print pre-view the document before hand to prevent having to re-print if mistakes are found? 3.3 Explain the purpose of minimising waste. To Help the environment and the costs that wastage has on the company funds. ...read more.

Conclusion

Replace the ink cartridges run if ink runs out of the printer. If the internet connection is lost then I would run the trouble-shooter on the computer and try and reconnect, however if that doesn't work, I may need to reset the internet box, if this does not work then I would speak to my manager to seek external help. 5.1 Explain the purpose of meeting work standards and deadlines when using equipment. Deadlines and standards are timelines that are in place to which allows the correct operation of equipment to be used in that time so you can achieve high standards of work. 6.1 Explain the purpose of leaving equipment and the work area ready for the next user. Besides from being kind and considerate to your work colleagues and workplace, the workplace must be kept clean and tidy as it may become unsafe and a health hazard. ...read more.

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