Another problem of the company can be encountered in terms of its productivity, as some machines are left idle more often that expected. Another source of this problem is that the standard labor hours do not include time spent in reworking parts that have failed inspection or have been returned by clients. In addition, the time used for moving from one station to another adds to the idle time used by workers, thus, further lessening their time for production. Plummer also believes that the job strategies used in the company are far from ideal, thus, not reflecting improvements in its operations. This leads to the realization that operations and productivity method improvements are not being implemented due to the pressure for output, the constant shifting of workers from one job to the next, and in inhibiting experimentation with new ideas. Furthermore, the introduction and implementation of new ideas and methods has led to further confusion, as the increase in the production of a particular station resulted to the piling up of work in another, thus, rescheduling orders and reassigning workers. This further impeded the productivity of the company.
Aside from operations and productivity problems encountered, the company also encounters problems and failures in maintaining the quality standards of products and in meeting promised delivery dates. The company’s sales manager, Lloyd Searby reported that since August, the company has been receiving customer returns, which increased from under one percent to about 3%, and delay in product delivery, which averaged 9 days late. This would result to the continuous loss of sales, as the company’s competitors are able to promise four-week deliveries on small orders. In addition, the company fails to inspect the quality of their products more effectively, thus, resulting to increase in returns and reprocessing. The problem occurs as the president feels that a more strict inspection system would not be possible, as product standards vary from customer to another and from one order to another. In September, the company’s preshipment reject rates increased, resulting to a 6% total loss due to incomplete operations and subsequent reworking and reprocessing of circuit boards. Moreover, due to the delay of production and the increase in the reworking of products, the company has fewer shipments, with actualdeliveries delayed with an average of 9 days. This forced the company to hire an addition of eight employees assigned in the production force. However, it would still take some time before making the additional employees skilled in the business. (From “”, 1998)
Possible Recommendations on the Problems
Possible recommendations must be made in order for the company to regain the loss of their sales. Primarily, as a solution to the problem of the company regarding the production bottleneck and the work pile up and run out in its operations system, the company should only be accepting orders that are feasible to do and to deliver in time. In this way, the company would be able to focus on the project and the specific demands of the client. Accepting feasible orders from clients would also allow the production line of the company to focus on the quality of the products, with due consideration of the amount of time required by the client. With this, the idle time of employees would be reduced, because all of them have a particular task to do, enough for the time and resources provided to them. This would also reduce the shifting of workers from one job to the next, as each worker in the production line would have something to do, given the enough number of orders compensating the enough time and resources provided to them.
Another possible recommendation that can increase the productivity, quality and delivery of products is by separating the production line into two departments, where one department would be responsible for processing new orders from client, while the other department would be responsible for the rework and the redesign of previously done or accomplished projects. More workers would be assigned to the department that would be responsible for processing new orders, and less workers would be assigned to the department that would reworking and redesigning the previously done products. The separation of the production line into two departments would be “hitting two birds with one stone”, as both departments would be simultaneously doing their jobs. This also reduces the idle time of employees, the piling up of work, and the run out of things to do. This serves to be beneficial for the company because employees would be more focused in doing their jobs, thus, ensuring the quality of the products, the increase in productivity of the company, and the on-time delivery of products to clients.
It has been mentioned that Diane Schnabs, the company’s expediter is in-charged of tracking orders in process and the initiation of action if a particular order failed to progress through manufacturing. She is also responsible for the investigation of delay, in determining the number of rush orders, in securing missing supplies or instructions, and in calling the clients to advise them of possible delay in delivery. With this, it can be deliberately observed that the load of work of Schnabs is more than she can actually handle. Thus, in this regard, it can be recommended that the company can hire or pull out an employee who would be assisting her in accomplishing her responsibilities. Schnabs and her assistant can divide the work themselves, thus, one would be in-charged of the manufacturing of new orders, and the other in the processing of rework. Both of them would also be separately handling calls from clients, such that one would be entertaining new orders and the other would be entertaining rework or redesign. In this way, a system would be developed between them, in turn, scheduling all orders simultaneously. This recommendation would be most effective if the company would be able to divide the production line into two, as discussed previously. In relation to this, the company can also assign someone to assist Bruce Altmeyer, who is responsible for the products’ quality control. Having two individuals to be assigned for the inspection of quality of products, it would be easier for the company to detect mistakes in production and to comply with the requirements of the clients, given the separation of the two production lines. They can divide their tasks between them, thus, one would be responsible for inspecting the quality of the new processed products, while the other one would be responsible for inspecting the quality of the reworked or redesigned products based on the requirements and demands of the clients. Moreover, the company can also assign an assistant for David Flaherty, the company’s supervisor, and who is responsible for the manufacturing and shipping of products. Flaherty and his assistant can divide their tasks between them, thus, one would be responsible for the manufacturing and shipping of new processed products, and the other would be responsible for the manufacturing and shipping of the reworked or redesigned products.
Once these has already taken place in the company, then this would be the proper time to implement and introduce method improvements, including employee training and development programs that would further enhance and develop the skills and talents of workers. In terms of organizing, the company can introduce the strategies under Total Quality Management (TQM) or Six Sigma. Total Quality Management is a management approach that improves the effectiveness and flexibility of businesses by involving every department, every activity, and every single person at every level of the organization (, 2002). It creates a quality culture where the aim of every member of the organization is to delight their customers, and where the structure of their organization allows them to do so, thus, moving with changing customer expectations, to fashion and design products that meet and exceed their demands (, 2002). On the other hand, the Six Sigma approach can also be inculcated in the employees, wherein it is defined as a disciplined, data-driven approach and methodology for eliminating defects in any process, from manufacturing to transactional and from product to service (“”, 2007). With such approaches, the employees of Donner Company would be able to adopt the strategies under them, which could increase their productivity, creativity, quality of work and delivery. Moreover, because the problems of the company have already been determined, it can be recommended that the company can have its SWOT analysis, which aims to identify critical strategic factors and to build on core strengths, to eliminate undermining weaknesses, to take quick advantage of significant opportunities, and to circumnavigate or mitigate threats (, 2003). The SWOT analysis would give the company relevant information on the strengths and weaknesses it has and matches it with the competitive environment it engages in. It would help the company create strategic plans that would help the company once it had encounter any problem or threat from competitors. These possible recommendations would be helpful in addressing the operational problems of the Donner Company. However, it would still be essential if careful study and planning would be done, depending on the changes that are continually happening in the company.
