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Project Management - planning an all inclusive carnival concert in the North Western end of Trinidad.

Extracts from this document...

Introduction

NAME: REANA SINGH COURSE: BTEC HND - HUMAN RESOURCE MANAGEMENT SUBJECT: PROJECT MANAGEMENT DUE DATE: 3rd May, 2011 TABLE OF CONTENTS PAGE Title Page......................................................................................1 Executive Summary.........................................................................2 Table of Contents............................................................................3 Introduction.................................................................................4 Project Life Cycle a. Initiating Phase..................................................................5-7 b. Planning Phase..................................................................8-11 c. Execution Phase.................................................................11-13 d. Closure Phase....................................................................13 Recommendation and Conclusions...................................................14. References....................................................................................15. Appendices.....................................................................................16-34 EXECUTIVE SUMMARY The main aim of this project is for your company to gain a profit from this event. It will also help in gaining recognition and promoting the culture of the Carnival season in Trinidad and Tobago. The cost of the project will amount to the sum of $460,500.00. This cost includes all expenses for the project which will include the live performers, caterers, food and drinks, payment to all suppliers and hired workers. Reana Singh (the project manager) will be in charge of this project where she will have a team off four people working with her and also working along with Best Show's Ltd. The tasks of this project will be divided among the members who all are competent, skilled and qualified to accomplish the job. The event will take place at Pier One Chaguaramus on the 22nd of April, 2011. It will start from 6am in the morning and end at 12pm at night. It will be an outdoor event where it would have adequate space for patrons. The venue is accommodating with space for the event with sufficient parking and toilet facilities. The cost of a ticket for general admission is $600.00 and for VIP is $750.00 and VVIP is $1000.00. It is an all inclusive event which entails both food and premium drinks. The tickets will electronic so one person will enter on one ticket. There will be live performances IMIJ and Company and Kess the Band, it will also have entertainment such as DJ's and dances from the Shiv Shakti Group of Dancers. All risk was identified and solutions were made to accompany them. ...read more.

Middle

Stage 4-Closure When all the work is completed, the event will be held at the venue on the 31st of May, 2011 where it will be handed over to Best Show's Ltd, this is when the responsible will be transferred from my team and me, the Project Manager. All the project documents will then be filed and a final report will be written and submitted. The project performance will be evaluated against the stated objectives with considerations given the time, cost and quality. In this project which was planning an all inclusive event for the Carnival season all the stated objectives were met. The lessons learnt will be reviewed, documented and integrated into the project management plan for any improvements towards the next project. A final closure meeting was held with the team members where we also celebrated the success of the event. Any open contract documents will be closed and filed. The goods and services for the event were received on schedule and all the outstanding payments were made. The suppliers' performance will be reviewed and documented to be used for future projects. Conclusion and Recommendations The event "Soca In D Sun" was a successful event. It made a profit for the organisation that hosted it and also brought recognition to both the client and Best Show's Ltd, while promoting the culture of Carnival within the country. The client was pleased and satisfied with the processes taken, to complete the project as requested. With taking a project like this one, as the project manager you must have a competent, qualified and skilled workforce or team. This is essential in accomplishing the project successfully because these are the people who actually perform the tasks assigned to them. The project scope, cost, quality and time are very important in undertaking an event like this one. These must be monitored and managed carefully and continuously till the end in order to meet the project scope. ...read more.

Conclusion

Lawrence is in charge of Live performances, entertainment and music setup. Known Risks: 1. The venue may not be available for the date of concert 2. There is a poor turnout for the event 3. The live performers may not be available or not within budget 4. The entertainment may arrive late due to unforeseen circumstances 5. It may have a chance of disappointing weather 6. The caters may arrive late and food and drinks could be insufficient 7. Parking may be insufficient Schedule Milestones: The project will start on the 02nd/05/11 and will end on the 9th/6/11. All ask to be accomplished within this time limit. Reana Singh will deliver final product which is the event on 31st /5/2011 the day of the event. Anisa Jagdin will have the deadline date for Decorations ,Caterers, Bar and Toilets on 30th /5/2011. Alicia Biran- will organise the Venue and Advertising on the 19th /5/2011 which is before the tickets are printed and the Tickets will be printed by this day19th /5/2011. Kevin Ramkhalawan is in charge of the Security and Parking Facilities which should be done by the 31st /5/2011 and Cleanup crew should be there on the 2nd /6/2011. Lawrence Biran will get all Live performers, Entertainment and Music set-up by the 19th /5/2011 and for Stage, Equipment and Lighting the deadline date is the 30th/5/2011. Funding Limitation: The amount of $460,500.00 obtained from client of Best Show's Ltd. This was the amount that was given to Best show's Ltd for the event. If more funding is to be requested, we will have to meet with the client and Best Show's Ltd. Cost Estimate: Approximately $400,000.00 Management of Changes: The project manager will have to take the changes to the Client of Best Show's and also Best Show's Ltd. A Change form will be available to document the changes. Approval Requirements: Approval requirements from the Client of Best Show who is hosting this event. There approval is the most important in making the changes for this event because they have the funding and they have to know the reasons for the change. ...read more.

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