• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

Using a diary system has many different purposes and can bring many benefits to the business.

Extracts from this document...


´╗┐Unit 208 Use a diary system 1. Understand a diary system 1. Explain the purpose of using a diary system Using a diary system has many different purposes and can bring many benefits to the business. Within my company we have many different offices and it can sometimes be hard to communicate with each other and know exactly what each person is doing on what day. By using our online diary system it makes it much easier to find out if a certain person is in the office or if they are on appointments. It also ensures that nobody is ?double booked? meaning that if they have an appointment on a certain day, they can check the diary system and ensure that they do not book anything on the same day. Time management is a very important purpose of using a diary system as it means administration staff do not need to spend hour?s co-ordinating diaries to schedule meetings or appointments. 1. Describe different types of diary systems 1. ...read more.


Where the appointment is to be held 5. If there are any additional attendees 6. What the appointment is for 7. Any additional notes that may be needed 1. Explain how to prioritise requests To prioritise requests you should ensure that you put the most important ones first. This ensures that the ones that are urgent, for example are being dealt with before the ones that may not be as urgent but are still important. 1. Explain the purpose of prioritising requests Prioritising requests is important because if there is a request that is urgent and very important you need to make sure that this is prioritised above the rest. 1. Explain the purpose of trying to balance the needs of all those involved It is important to try and balance the needs of all those involved as it is important to ensure that everyone is treat fairly. If someone?s needs are put above everyone else?s then this may cause problems as it means that their requests are not being dealt with. ...read more.


When new requests are made, there might be problems that arise. Such as there may be a clash with the diary system so this means something may need to be re arranged. If this is the case, the most important/urgent one will be kept and the other may be re arranged for another day. 2. If the request includes travel expenses for example, the company may not be willing to pay for all of them and this means that they may need to arrange for the meeting, for example, to be held within the company, therefore reducing any expenses. 1. Explain the purpose of following security and confidentiality procedures when using a diary system It is important to keep confidentiality secure when using a diary system as there will be a lot of information going into the diary entries and this may include personal information from clients, for example, and they may not want this information to be passed on to anyone else. It is also important to keep a diary system secure as the organisation will not want anyone to be able to access their diary system. ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our International Baccalaureate Business Studies section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related International Baccalaureate Business Studies essays

  1. This paper will concentrate on Apples Apple TV business, and its complementing iTunes business.

    Competitive analysis While there is no competing offering to the iTunes and Apple TV combination, especially since iTunes has a more comprehensive content offering, there are some viable competitors. While Apple was ahead of the curve when it introduced music via iTunes, it is behind the curve when it comes to video.

  2. Managing Change

    Over the long run, however, it ensures that the firm's employees are ready to meet future challenges". I would personally recommend both off-the-job and on-the-job training, depending on the situation and the specific skills or knowledge one has to obtain.

  1. Online Reservation Systems

    Special offers, discounts, extras, a rewarding program are all well received. Confirmation of a reserved room always has to be correct, quick and detailed. Information about the destination is important too. For hotels it would be a good possibility to be able to answer to the negative criticism. (Source: www.tudatosutazo.hu)

  2. Finance and business questions and answers.

    - The 3rd phase was that correlates to the Asian crisis and what the author talks about is Overtrade. Koreans and several other Asian countries borrowed beyond their equity, in some cases up to 4 times more. All investment in South Asia was financed with borrowed money.

  1. New business plan

    and feels from the time he or she leaves home until the time he or she returns. It includes the journey to and from the destination, accommodation and travel while at the destination, and everything purchased including food and beverage, souvenirs, and amusement and entertainment.

  2. Orgnizationl, Theory, Change & Culture

    However, Schein asserts that managers who want to shape their organization's culture do not necessarily have to wait for-or precipitate-a crisis deep and powerful enough to generate this forced "unlearning". Instead they can lead their organizations through a more organized and deliberate cultural change process if they do two things.

  1. MG 309 Strategic Management

    (Nov 16, 2007) According to http://www.thinkingmanagers.com/business-management/business-strategy.php: Business strategy is the foundation of successful business. But there are, of course, different types of business strategy. The best business strategies must steer a course between the inevitable internal pressure for business continuity and the demands of a rapidly changing world for revolutionary business strategies.

  2. Introduction to e-commerce. Benefits, risks and legislation.

    For eg- Now, anyone can shop and order online via mobile as well. It allows you to open browser from a mobile device. - Computers: Computers has the largest impact on ecommerce because when users want to shop online then they need a computer to view products.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work