Project Management Outline - Graduation Party

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Graduation Party

Project Management Group Assignment

4 May 2011

Table of Contents

Project Vision        1

Project Aims        1

Project Objectives        1

Stakeholder Analysis        2

Identifying Stakeholders        2

Prioritising Stakeholders        2

Understanding Stakeholders Needs & Requirements        2

Project Resources        3

People        3

Money        3

Promotion        3

Entertainment        3

Costs        4

Quality        5

Time        6

Environmental/Ethical issues        7

Foods        7

Recycling        7

Noise        7

Safety        7

Social issues        7

Performance Measurement        8

Overall Scheduling and Risk Assessment        9

Overall scheduling        9

Risk assessment        9

Project Vision

The overall vision of this project is to organise a rememberable, enjoyable and eminent event for recently graduated students to celebrate their success in attaining a degree at The University of Salford. The event, in the form of a party, is intended to bring together all the students of the Business Management course to reminisce on the last three years they spent together.

Project Aims

The aim of the project is to plan and operate an entertaining graduation party, enjoyable to all who attend it. The party is to promote the success of students at the University of Salford, and represent the University itself by publisicing its graduates.

Project Objectives

The party will cater for a large number of guests and therefore the project requires careful planning furthermore the following objectives are inherent to the success of the project.

• To achieve a ninety percent attendance rate of graduated students

• To produce a well costed budget with realistic finances

• To have carried out a full risk assessment and comply with any relevant regulations

• Arrange a venue and suppliers for the party well in time for the event

• Have effective promotion by advertising the event to sell out of all tickets

• To have organised all aspects of the party in time for it

• Carry out the party to budget and attain a small profit to be donated to charity

Stakeholder Analysis

Identifying Stakeholders

As defined by ISO 10006, stakeholders are all the people who have an interest in the project or are affected by it in any way. Identifying stakeholders especially the most powerful stakeholders is key in shaping the project at an early stage. Who the stakeholders are, their power, influence and interest are the point of focus in developing a plan for managing stakeholders. Stakeholders are divided into internal and external groups and listed in the table below:

Internal

External

Students

Staff

Charity

Security

Friends & Partners

University

Suppliers

Police

Student Union

Media

Health & Safety Officer

Local Community

Prioritising Stakeholders

Stakeholders all have different amounts of interest and power, some may have the power to cause the project to be a failure, some may be interested in what the project is doing, some may not care. The stakeholders have being mapped out on a Power/Interest grid in order to classify them by power over the project and their interest in the project. Classifying stakeholders identifies the four ways stakeholders need to be managed. Stakeholders in the manage closely have high power and are very interested in the project. These stakeholders must be fully engaged and great efforts made to satisfy them.

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Understanding Stakeholders Needs & Requirements

Each stakeholder has varying needs and requirements. For the most part, it is key stakeholders needs and requirements which need meticulous attention. As the party is intended for students to celebrate, their needs and requirements such as information on the party, safety of the party, enjoyment of the party, being rewarded at the party and becoming intoxicated are  the main priorities in planning the party. However careful management is required so the needs and requirements of one stakeholder group does not impact on another powerful stakeholder such as the police, who have the power to ...

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