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Project Time Management (Schedule Development)In this report Ill be discussing the process of schedule development. The project schedule is the roadmap for how the project will be executed and it determines the start and finish dates of the project act

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Introduction

TABLE OF CONTENTS 1 Introduction.................................................................. .. 2 2 Inputs........................................................................... 3 2.1 Activity Lists..................................................... 3 2.2 Activity Attributes............................................... 3 2.3 Project Schedule Network Diagram........................... 4 2.4 Activity Resource Requirements.............................. 4 2.5 Resource Calendars............................................. 4 2.6 Activity Duration Estimates.................................... 4 2.7 Project Scope Statement........................................ 4 2.8 Enterprise Environmental Factors............................. 4 2.9 Organizational Process Assets.................................. 4 3 Tools and Techniques......................................................... 5 3.1 Schedule Network Analysis..................................... 5 3.2 Critical Path Method............................................. 5 3.3 PERT............................................................... 6 3.4 Critical Chain Method........................................... 7 3.5 Resource Leveling................................................ 7 3.6 What-if Scenario Analysis...................................... 7 3.7 Applying Leads and Lags........................................ 7 3.8 Schedule Compression............................................ 8 4 Outputs.......................................................................... 8 4.1 Project Schedule.................................................. 8 4.1.1 Bar Chart ................................................... 8 4.1.2 Milestone Chart............................................. 10 4.1.3 Gantt Chart................................................. 10 4.1.4 Network Diagram......................................... 11 4.2 Schedule Baseline................................................ 12 4.3 Schedule Data.................................................... 12 4.4 Project Documents Update..................................... 12 5 Summary........................................................................ 12 6 References...................................................................... 12 1) Introduction: One of the main nine project management areas is project time management which manages the timely completion of the project. Project time management is the process of: a) Defining project activities; b) Sequencing activities; c) Estimating activity resources; d) Estimating activity duration; e) Developing schedule; f) Controlling schedule. In this report I'll be discussing the process of schedule development. The project schedule is the roadmap for how the project will be executed and it determines the start and finish dates of the project activities. Schedules are an important part of any project as they provide the project team, sponsor, and stakeholders a picture of the project's status at any given time. Project scheduling is concerned with the techniques that can be employed to manage the activities that need to be undertaken during the development of a project. Scheduling is carried out in advance of the project commencing and involves: o Identifying the tasks that need to be carried out; o Estimating how long they will take; o Allocating resources; o Scheduling when the tasks will occur. ...read more.

Middle

2. Communication - Critical path methods provide a clear, concise, and unambiguous way of documenting and communicating project plans, schedules, and time and cost performance. 3. Psychological - Critical path methods, if properly developed and applied, can encourage a team feeling. It is also very useful in establishing interim schedule objectives that are most meaningful to operating personnel, and in the delineation of responsibilities to achieve these scheduled objectives. 4. Control - Critical path methods facilitate the application of the principle of management by exception by identifying the most critical elements in the plan, focusing management attention on the 10 to 20 per cent of the project activities that are most constraining on the schedule. It continually defines new schedules, and illustrates the effects of technical and procedural changes on the overall schedule. 5. Training - Critical path methods are useful in training new project managers, and in the indoctrination of other personnel that may be connected with a project from time to time. Disadvantages of critical path method according to Rupen Sharma who is "Certified Project Management Professional (PMP)" 1. For large and complex projects, there'll be thousands of activities and dependency relationships. 2. For large projects with thousands of activities, it may be difficult to print the project network diagram. 3.3 Project Evaluation and Review Technique (PERT) A Program Evaluation and Review Technique (PERT) chart is a method to visually represent a project. PERT charts are effective tools in showing activities and their relationships with other activities. PERT charts have two major components, arrows and nodes. Activities, called nodes, are connected by arrows with their previous and following activities. Once the activities are plotted and connected, a project manager can then determine the critical path. The critical path of a project can be defined as the sequence of activities that are essential to the completion of the project, and the duration of the project is affected by changing the duration of any of the activities on the critical path. ...read more.

Conclusion

Figure 3 Advantages of Gantt chart: - They provide an easy graphical representation of when activities (might) take place. Disadvantages of Gantt chart: - Do not clearly indicate details regarding the progress of activities - Do not give a clear indication of interrelation ship between the separate activities 4.1.4 Project Schedule Network Diagrams Network diagrams are schematic displays of project schedule activities and the interdependencies between these activities. When developed properly, this graphical view of a project's activities conveys critical schedule characteristics required to effectively analyze and adjust schedules - thus resulting in accurate and feasible schedules. Examples of network diagrams are the CPM and PERT. Figure 4 4.2 Schedule Baseline The schedule baseline represents the project team's schedule commitment and it establishes target dates and time span for the accomplishment of activities. It also documents the project's schedule assumptions. The schedule baseline provides a time perspective to the project team and sets benchmarks against which schedule performance is measured and forecasts projected. 4.3 Schedule Data This includes the milestones, activities, attributes, and documentation of assumptions and constraints. 4.4 Project Documents Updates Any documents might be updated. (Resource requirements, Attributes, Calendars, Risk register...etc). 5) Summary Scheduling aims to predict the future, and it has to consider many uncertainties and assumptions. In project management, the schedule is a critical part of efforts. It identifies and organizes project tasks into a sequence of events that create the project management plan. A variety of inputs and tools are used in the scheduling process, all of which are designed to help the project manager understand his resources, his constraints, and his risks. The end result is a plan that links events in the best way to complete the project efficiently. The project schedule is the output of schedule development and there is different types of project schedules which in the format of diagrams or graphical charts. (Network Diagram, CPM, Critical chain method, Gantt charts.....etc). ...read more.

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