There Is No One Best Way To Motivate the Worker, the Best Approach Depends On the Circumstances In Which the Manager Finds Himself

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Motivation By: Joseph Igben THERE IS NO ONE BEST WAY TO MOTIVATE THE WORKER, THE BEST APPROACH DEPENDS ON THE CIRCUMSTANCES IN WHICH THE MANAGER FINDS HIMSELF BY JOSEPH IBENI IGBEN A TERM PAPER FOR HUMAN RESOURCES MANAGEMENT (MBA 616) SUBMITTED TO PROFESSOR P.B. JOHNNIE (LECTURER) OF ABUBARKAR TAFAWA BALEWA UNIVERSITY PORT-HARCOURT OUTREACH. 30TH OCTOBER, 2000 INTRODUCTION A good first step towards understanding the best way to motivates people is to ask "What do people want from their jobs?" We might answer, "money" or "power" but really it is very difficult to judge because depending on our own individual values and beliefs, we are not all motivated by the same things to the same degree. Managers need to be aware that the things that motivate them may not necessarily motivate their employees. Then what is motivation? MEANING OF IS MOTIVATION? Motivation can be defined as a concept used to describe the factors within an individual which arouse, maintain and channel behaviour towards a goal. It is more the removal of obstacles to good work than it is "inspiring" people to work harder. There is an old saying you can take a horse to the water but you cannot force it to drink; it will drink only if it's thirsty - so with people. They will do what they want to do or otherwise motivated to do. Whether it is to excel on the workshop floor or in the 'ivory tower' they must be motivated or driven to it, either by themselves or through external stimulus. Motivation is, in effect, a means to reduce and manipulate the gap between an individual's actual state and some desired state and the manager tries to reduce this gap. It is inducing others in a specific way towards goals specifically stated by the motivator. Naturally, these goals as also the motivation system must conform to the corporate policy of the organization. The motivational system must be tailored to the situation and to the organization. In one of the most elaborate studies on employee motivation, involving 31,000 men and 13,000 women, the Minneapolis Gas Company sought to determine what their potential employees desire most from a job. This study was carried out during a 20 year period from 1945 to 1965 and was quite revealing. The ratings for the various factors differed only slightly between men and women, but both groups considered security as the highest rated factor.  company - proud to type of work  advancement The next three factors were;  work for Surprisingly, factors such as pay, benefits and working conditions were given a low rating by both groups. So after all, and contrary to common belief, money is not the prime motivator. (Though this should not be regarded as a signal to reward employees poorly or unfairly.) Another survey also revealed that workers were actually motivated by different things to what management thought motivated them. Workers were more motivated by appreciation and the feeling of being "in on things" (Involved in the decision making processes of the organisation), than they were with money wheras management often based most of their staff motivation practices on very nearly the opposite. It just goes to show that it is wise to ask rather than assume! Managers need to provide the right organisational climate to ensure that their employees can see that by working towards the organisational goals they are also achieving some of their own goals. These goals could be such things as financial rewards or personal rewards such as the respect of their colleagues or job satisfaction or a combination of any number of things that the employee considers to be important. It is no good giving someone a pay rise if they are dissatisfied with the job and they do not see money as a very important factor in their working life. Yvonne McLaughlin suggests that there is an equation which gives a good model of the basic requirements and how they relate to each other in order to achieve the best staff performance in your organisation. Performance = Ability x Effort x Organisational support The performance of your organisation's staff is an equation of their ability to do the job (what they can do) multiplied by the effort that they are actually willing to put into the job multiplied by the amount that the organisation helps them to achieve their tasks. The job of a manager in the workplace is to get things done through employees. To do this the manager should be able to motivate employees. But that's easy said than done! Motivation practice and theory are difficult subjects, touching on several disciplines. In spite of enormous nature , basic as well as applied, the subject of motivation is not clearly understood and more often than not poorly practiced. To understand motivation one must understand human nature itself and there lies the problem! So in this discussion I will focus on the the needs theories, Cognitive theories and the Reinforcement theory whch are the tools the manager need. APPROACHES TO UNDERSTANDING MOTIVATION Theories are ways that we try to explain and understand complex and abstract issues and ideas. Abstract ideas are ideas like truth or love. They are very difficult to talk about because they are very hard to describe and define. They are not clear cut or concrete. Motivation is a fairly difficult area and there are a number of theories which have been developed to try to explain why people behave in the ways that they do and to try to predict or guess what people actually will do, based on these theories. Basically there are two general approaches to motivational theory. Content theories - what makes people tick. what turns them on or off. Process theories - how and by what goals people are motivated. CONTENT THEORIES These theories suggest that people have certain needs and/or desires which have been internalised . (This means that as we have grown up we have learned that these are things that we want and need and we come to believe it so strongly that we think that it is a natural thing to want these things.) These theories look at what it is about certain people that make them want the things that they do and what things in their environment will make them do or not do certain things. For example why would a person who was getting a lot of money for a job still be unhappy? Maybe there are other things which they consider to be more or equally important such as the work environment or the friendship and support of the people that they work with. We will look briefly at the following content theories: Maslow's Hierarchy of Needs, Theory Hertzberg's Two Factor Theory and ERG theory -- Existence, Relatedness, and Growth, Douglas McGregor -Theory X and Theory Y , Elton Mayo Hawthorne experiment, Chris Argyris - Increasing Interpersonal Competence , Rensis Likert - Management Systems and Styles and David C. McClelland: Achievement Motivation. Maslow's Hierarchy of Needs Theory Abraham Maslow (1908 - 1970) developed a theory of motivation based on a hierarchy of needs. This is probably the most popular theory of management although the theory does have its critics.. Maslow suggested that there are five sets of goals which may be called basic needs.  self-actualization esteem, and  love,  safety,  physiological, These are:  or self-fulfillment. He arranged these into a series of different levels or the order of importance of these basic needs. Man's basic needs are physiological, for example, hunger, thirst, sleep, etc. When these are satisfied they are replaced by safety needs reflecting his desire for protection against danger or deprivation. These in turn, when satisfied, are replaced by the need for love or belonging to, which are functions of man's gregariousness and his desire to belong to a group, to give and receive friendship and to associate happily with people. When these needs have been satisfied, there is the esteem needs, i.e. the desire for self-esteem and self-respect, which are affected by a person's standing reputation, and his need for recognition and appreciation. Finally, individuals have a need for self actualization or a desire for self-fulfillment, which is an urge by individuals for self-development, creativity and job satisfaction. The human hierarchy of needs proposed by Maslow are shown inFig 1. below. Fig 1.- Maslow's Hierarchy of needs. In the past, management reward systems have attempted to satisfy an individual's lower level needs for safety and physiological security, for protection against deprivation and the threat to a worker or his family. However, management reward systems are now, or should be, endeavoring to satisfy the individual's higher level needs for esteem and self-fulfillment. Frederick Herzberg - 2 Factor Hygiene and Motivation Theory Like Maslow Hertzberg believed that people had higher and lower levels of needs. Unlike Maslow who had five levels of needs Hertzberg has divided human needs  Motivation The first part of the Hygiene Theory
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into two categories.  motivation theory involves the hygiene theory and includes the job environment.  its policies and its the company, The hygiene factors include   the kind of supervision which people receive while on the job,administration,   status, and  salary,  interpersonal relations,  working conditions  security. These factors do not lead to motivations but without them there is dissatisfaction. The second part of the motivation theory involves what people  recognition,  achievement, actually do on the job. The motivators are   interest in the job. These factors result fromgrowth / advancement and  internal generators in employees, yielding motivation ...

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