Human resources- Permission from teachers and the school to host the event is needed. The school would be more than welcome for us to organise a sporting event like this as it is physical and fun. We also need permission to hold our event on the school playground as it is on the schools privately owned premises. This can be done by writing to Mrs. Trigg (principle) stating what we want, when and what she has to do to authorising it.
Physical resources- Physical resources are things that I need at my event. All business events need and use some physical resources in some way or another. My event will be no different. Some of the physical resources I will be using are listed below.
These are some of the item we will acquire for our event. Without some of these items such as first aid kit the event will be increasing its chance of falling into a high risk in the risk assessment plan.
The event is also very unlikely to happen if resources such as computers and printers are not available as we are not able to advertise our event.
Costs
There are no expenses involved in this event as there is nothing to pay for as it is a voluntary event. If there were costs involved I think that there would not be as many people attending as it is for fun and football can be played anywhere for free. We have also chosen not to charge a fee as most teenage boys are not willing to pay for a game with their friends at the park for free. It also makes the event more open to all as anybody can sign up with no hassle.
Risk assessment
Risk assessment is looking at the event in a “what if” point of view. There are no guarantees that the event will be risk free as no events held are. There are many types of risk and they are all have different levels of effect. Risk such as injury are low as football is a game and people no not use excessive force, but also the damage could range from a simple time off pitch to a 999 call. Risk such as lost property/ theft are can be considered high as there are going to be a lot of people attending and their can easy look through people bag and take anything valuable. People can also not have the right attire as the weather is very unpredictable. Hyperthermia or heat stroke is possible if the right clothing is not worn. This is considered a low risk as it can be sorted out the night before by watching the weather forecast. These are just a few of the many risks that can occur on the day of the event; therefore we will have to create a contingency plan to follow if any of them occur.
To reduce the risk of injury which is our main risk we will have a first aid box located on site and a bottle of water for excessive dehydration. This will also be following the health and safely act as we have suitable tools and requirement to hold an event. We will also notify the players that the game is for fun and not use force to get the ball. They will also agree to obey the rules so the risk will be slightly reduced.
Furthermore of looking at the risk of injury we have chosen Mr. Sharp to supervise our event as he is qualified to give first aid. This is also very good for our event as it works well with the health and safety act.
Insurance
Insurance is a critical for any event as it is required in case something catastrophic happens. This can be if a goal post falls on a student and they are hospitalised, or some serious damage is cased on the playground. The school covers all its student for insurance up to some level. As we are on school premises and on doing nothing abnormal that school use such as football we are confident that we are covered on the school insurance against theft, injury and other. Students that attend the event know that they are at their own risk when playing.
Constraints
Physical resources needed
Physical resources are things that I need at my event. All business events need and use some physical resources in some way or another. My event will be no different. Some of the physical resources I will be using are listed below.
- 2 footballs (spare in-case 1 football gets lost)
- Laser colour printer, for printing questionnaires, and posters
- First aid kit
- Computer for designing posters/ advertisement for event
- Fog light for playing when it starts to get dark
These are some of the item we will acquire for our event. Without some of these items such as first aid kit the event will be increasing its chance of falling into a high risk in the risk assessment plan.
The event is also very unlikely to happen if resources such as computers and printers are not available as we are not able to advertise our event.
Time constraints
This is when project management is put against time. The event we will have to plan according to time and the resources available at that time. The planning and schedule will have to match and possible overlap for a successful. A good idea to show the two matching data is on a gannt chart. The gannt chart shows what tasks are done and which are outstanding. It also shows when two or more task are colliding which means both need to be done in the same time space.
The gannt chart will be altered so that the progress made can change and show what still needs to be done as well as seeing if we can make our deadline.
Sepear will be in charge of the data entry for the gannt chart. Sepear and I will inform the group what is still needed to be done and to say if we are on track and meeting our objectives.
Legal constraints
This is what we are doing covers any legal issues. As we are holding the event in school we need to have permission so the school is not breaking the law in any way. Below is a list of what we need to do to make sure we are taking thing that are legal.
- We will need to write to Miss Trigg to ask for permission to use the playground after school.
- We also need to have somebody supervise us so we asked Mr. Sharp for confirmation that he will watch over us.
- We needed a teacher that is trained in first aid. Mr. Sharp is ideal as he has this qualification.
- As we are on school property we are covered on the schools insurance and so is the property we bring in (to a limit).
-
The school needs need to also follow the health and safety act when letting us hold the event.
Human resources requirement
We have to allocate roles and position in the group to make sure task are done at the best quality and equally. It makes roles more productive as people that are good at one skill such as management or ICT can show their skill when doing group activities.
The job roles and group members are shown below.
Having different job roles is good in team projects as it accomplishes a lot more in a smaller time frame. It also makes it easier as you can get help from other in the group once they have finished their task.
Sepear is the team manager and head of ICT designing. He was given this role as he is good at ICT and management of projects.
Rickey and I also are good at ICT but are better at designing there for we are the designer of varies things such as posters, questionnaires, permission slips and letters.
Kalpesh is good at informing people about an event. He can also hand out flyer to people when he meets them.
Dhiresh is a good organiser as he is very time orientated and good at planning. However when using items like gannt charts he will inform Sepear about them and let him use it.
Working practice constraints
The information that we will be keeping and updating will need to be done altogether in a group. We have decided to meet up every Thursday in a business lesson and discuss the work done and work to be done. We will discuss any issues that we have when doing our work and try to resolve them using the groups.
Contingency plans and insurance aspects
These things will be placed in our risk assessment so that we can cover for it.
- On the day of the event the weather may change and it might rain, which will stop any football commencing. In this highly likely event we will simple reschedule the event for a sunny day.
- Our supervising teacher may not be in or not be able to supervise us for a reason. We can always ask another PE teacher to check up on us.
- Someone seriously getting hurt from playing football or having a fight. This will have to be looked at individual circumstances.
- Printer does not work when needing to print our questionnaire or advertisement. We can always go to an internet café and print out their or at group member home.
- On the day of the event no footballs are accidently not brought or are lost, we can always borrow 1 from the PE department as we have good relationship with the teachers.
We will also need to be covered from things such as theft and damage to student property. The school Is covered for theft and damage, but we would rather not have expensive item stolen or damaged, their for we will ask the 6th former not to bring in high value item on the day.
We do not require insurance for any other than what the school has. The event we are holding does not require any electronic equipment other than lighting. The insurance the school has is sufficient enough.
Promotion
We will promote our football tournament by putting posters all around 6th form; as only 6th formers are invited. We will also spread the word by telling people we come across. There is not much information leading us to the tournament other than a time, place and who is invited. We will create a poster on PC and print them out in colour and post them up in the 6th form home base.
We have also looked at previous events in the school and looked at how they promote their event for their target students. We can relate to this by seeing how they specifically target one group and get ideas on creating ours.
Physical resources needed
Physical resources are things that I need at my event. All business events need and use some physical resources in some way or another. My event will be no different. Some of the physical resources I will be using are listed below.
These are some of the item we will acquire for our event. Without some of these items such as first aid kit the event will be increasing its chance of falling into a high risk in the risk assessment plan.
The event is also very unlikely to happen if resources such as computers and printers are not available as we are not able to advertise our event.
Time constraints
This is when project management is put against time. The event we will have to plan according to time and the resources available at that time. The planning and schedule will have to match and possible overlap for a successful. A good idea to show the two matching data is on a gannt chart. The gannt chart shows what tasks are done and which are outstanding. It also shows when two or more task are colliding which means both need to be done in the same time space.
The gannt chart will be altered so that the progress made can change and show what still needs to be done as well as seeing if we can make our deadline.
Sepear will be in charge of the data entry for the gannt chart. Sepear and I will inform the group what is still needed to be done and to say if we are on track and meeting our objectives.
Legal constraints
This is what we are doing covers any legal issues. As we are holding the event in school we need to have permission so the school is not breaking the law in any way. Below is a list of what we need to do to make sure we are taking thing that are legal.
- We will need to write to Miss Trigg to ask for permission to use the playground after school.
- We also need to have somebody supervise us so we asked Mr. Sharp for confirmation that he will watch over us.
- We needed a teacher that is trained in first aid. Mr. Sharp is ideal as he has this qualification.
- As we are on school property we are covered on the schools insurance and so is the property we bring in (to a limit).
- The school needs need to also follow the health and safety act when letting us hold the event.
Human resources requirement
We have to allocate roles and position in the group to make sure task are done at the best quality and equally. It makes roles more productive as people that are good at one skill such as management or ICT can show their skill when doing group activities.
The job roles and group members are shown below.
Having different job roles is good in team projects as it accomplishes a lot more in a smaller time frame. It also makes it easier as you can get help from other in the group once they have finished their task.
Sepear is the team manager and head of ICT designing. He was given this role as he is good at ICT and management of projects.
Rickey and I also are good at ICT but are better at designing there for we are the designer of varies things such as posters, questionnaires, permission slips and letters.
Kalpesh is good at informing people about an event. He can also hand out flyer to people when he meets them.
Dhiresh is a good organiser as he is very time orientated and good at planning. However when using items like gannt charts he will inform Sepear about them and let him use it.
Working practice constraints
The information that we will be keeping and updating will need to be done altogether in a group. We have decided to meet up every Thursday in a business lesson and discuss the work done and work to be done. We will discuss any issues that we have when doing our work and try to resolve them using the groups.
Contingency plans and insurance aspects
These things will be placed in our risk assessment so that we can cover for it.
- On the day of the event the weather may change and it might rain, which will stop any football commencing. In this highly likely event we will simple reschedule the event for a sunny day.
- Our supervising teacher may not be in or not be able to supervise us for a reason. We can always ask another PE teacher to check up on us.
- Someone seriously getting hurt from playing football or having a fight. This will have to be looked at individual circumstances.
- If the printer or computers do not work when we need it, we could go to an internet cafe and pay and print out the work.
- If the
We will also need to be covered from things such as theft and damage to student property. The school Is covered for theft and damage, but we would rather not have expensive item stolen or damaged, their for we will ask the 6th former not to bring in high value item on the day.
We do not require insurance for any other than what the school has. The event we are holding does not require any electronic equipment other than lighting. The insurance the school has is sufficient enough.
Communication methods
Communication is very important when organising and event. The attendees must be able to contact somebody about the event if they are unsure about anything. Our main method of communication is by word of mouth, as all 6th form students meet up and see each other in the 6th form common room at one point of the day. Most of the people attending are male and are friend with each other. Our names are also on the posters and people know us and can ask us at any time. We also have a large amount of people’s mobile phone number on our 5 phone. We will remind everyone who said they will attend the day before to prepare and bring anything they need the night before.
Financial requirements
The financial requirements for the event are nothing as the event has no expenses to cover or profit from. The event is voluntary and anyone can attend. The more people that attend the more enjoyable it can be.
Task 2
On Friday 17th November at 4.00pm my group which include Rickey Friend, Dhiresh Kanji, Kalpesh Kerai and Sepear Songaloo will organise a football match for 6th form students. The game will be organised so that all 6th formers know that a tournament will be going on and can attend as there are notices in the 6th form home base. To enter the tournament players will just have to sign up and attend and agree to come on the agreed date.
Our aim from hosting this event is purely for fun and enjoyment with others. This aim can be achieved if the objectives such as meeting letter deadline are met.
Primary research
Primary research is field research. The information you want is obtained by you own work and your own set of data. The information you want depends on information you ask and do to get it. Examples of primary research methods are questionnaires, interviews, observation and many more.
For our event we will be using questions to get information from students on their points of view on many aspects.
Below is an analysis on a questionnaire we asked to help identify which event we should hold. The results are explained on the right hand side.
Analysis
1.
2.
3.
Five a side result
4.
5.
6.
7.
Power league
Barnet leisure centre
Secondary research
Secondary research is research that has already been done and is found elsewhere such as books, web pages and has been adapted to fit for our project. There are many advantages for looking at secondary research; some include the speed in which data can be obtained. Some specific data can be obtained within minutes from an internet search. Another could also be the amount of related questions that are similar to a question searched.
Some secondary researches we have looked at include business studies text books, asking previous students for their recommendations and web site for options selection. These types of researches were split up into the group so that all group members covered different areas and research can be done quicker.
Sepear and I were responsible for looking online for many of the online research tasks, including researching possible activities we can hold and checking the pricing if any for them. Kalpesh, Ricky and Dhiresh were responsible for asking past students and teachers of their opinions and assistance in coordinating an event like ours. They took down notes that were later discussed in a group meeting and we worked out what were the issues and new ideas on how to make our event better.
Some of the feedback that Kalpesh, Ricky and Dhiresh got from other people and sources include how the questionnaire should ask about people’s social time and conveniences, as well as the accuracy of the questions that we are trying to get an answer from.
An example of where we used secondary research was when we asked and looked around on the schools pin boards and poster to see what events are going to take place and events that have already taken place and seeing how well the outcomes were; we also found out from them who organised it and was responsible for it. The school has previously held a disco for 6th formers and was a complete success due to its planning and work put in.
Research methods used
The questionnaire that we produced had quantitative and qualitative questions. The reason for this was the specific feedback we obtained and can analyse from it the questions we asked.
Quantitative data
Quantitative data is data that looks at people’s attitude, understanding and behaviour toward a certain subject. An example of where we used quantitative research is in our first question in our questionnaire.
Would you be interested in playing a football tournament against your friends?
This question looks at whether the person who answers is a person that likes to socialise and enjoy playing football with people they know and trust. The questions we asked that use quantitative data to be analysed are all closed questions, with a yes or no
Qualitative data
Qualitative data is data that has no boundaries on what it can be chosen from. This is useful when analysing and questioning the reason why the person answering has chosen that as an answer. This is also using other forms of research such as group discussions, and in-depth interviews. We used this type of research when we asked our head of year (Mr. Khan) for approval and his personal opinion for the feasibility of the event chosen. We sat down as a group and drew up a mind map showing of all the areas we would have to look at to cover to make the event possible. Mr. Khan has also been in charge of any activities involving 6th formers and organising events that involve 6th formers.
We also interviewed Mrs. Trigg for her permission for us to hold an event like ours after school. She was more than helpful and was pleased with our idea as it was exercise, for all, and nothing was required other than permission. We also explained what we had to do to get this day sorted out and organised in a quick brief and explain who was responsible for our well being.
In conclusion from the creation of the questionnaire and the different method to capture data that helped create statistics that helped us to give final answers that we can work from to make our event possible.
Questionnaire
Would you like to enter a tournament to play football, this questionnaire applies to Sixth Formers only (if not then please terminate this questionnaire!)
Tick the appropriate boxes that apply to you ☑
- Would you be interested in playing a football tournament against your friends?
Yes ◻
No ◻
- Would you like to attend a five a side or eleven a side match?
Five a side ◻
Eleven a side ◻
-
Will you be able to gather five/eleven people to make a team to enter the tournament? (answer depending on the answer given on question 2)
Eleven players - Yes ◻ Five players - Yes ◻
- No ◻ - No ◻
- What time of day will you be able to play in the tournament?
Morning ◻
Lunch ◻
After school ◻
- Will you be able to play matches continuously for 3 days?
Yes ◻
No ◻
- Will you be able to get hold of Astroturf boots so you will be able to play football on a pitch?
Yes ◻
No ◻
- Which date is suitable for you to begin playing in the tournament?
1st October - 3rd October ◻
8th October - 10th October ◻
15th October - 17th October ◻
London Academy
Spur Road
Edgware
Middlesex
HA8 8DE
Telephone: 07595514192
Email:
Wednesday 8th October 2008
To parent/carer
I am writing to inform you that your child will be participating in a five-a-side football tournament that will be held after school on Friday 17th October. The tournament will be starting from 15:45 till 17:30. Your child has given us an emergency contact number needed. It will be your child’s responsibility to make there way home after the tournament, and they should bring their own food and drink as it will not be provided. This tournament will be watched over by a responsible teacher to ensure the students safety. Your child is required to wear their P.E. kit and appropriate sport footwear.
Yours Sincerely
Kalpesh Kerai
I give permission to my son/daughter……………………………………. to attend the five-a-side football tournament. My son/daughter does/doesn’t have a medical condition. In case of any emergency this is the number to call ………………………... This permission slip has to be handed in to the year 13 students on Friday when they come in to your form to collect them otherwise you will not be able to participate in the tournament.
Sign here to give permission for your son/daughter to attend the five-a-side football tournament:
………………………………………… (Parent/carer)
Memo
To: All Year 9 Form tutors
From: Year 13 students
Subject: Year 9 indoor football tournament
Dear tutors,
I am writing to inform year 9 students that their will be a five-a-side indoor football tournament held in the school sports hall. The tournament will be held between the dates of 8th – 10th October 2008. The games will start at 15:45 and will finish at around 16:45. Their will be a maximum number of 40 places available this will consist of eight teams. This tournament is organised by year 13 sixth form students. As form tutors we would be really grateful if you can inform the students of this event. If you can write the details of interested pupils which would like to intend the tournament, such as name and contact details, this will ensure us that the parents/carers of the students are informed in case of any emergency. There will also be a teacher which will ensure that the safety regulations will be kept accordingly, and to supervise the tournament.
Yours Sincerely
Kalpesh Kerai
Action plan
