Haley Hall                 NC Watersports

Event preparation

In this assignment I am going to go into detail of running my own event, creating both individual and group action plans to allow myself to see what stage myself and the rest of the group are at in helping with the planning of the event.

As you can see in my appendix I have included group and individual action plans over the course of 4 weeks. I have also included a list of all the things that have to be sorted to allow the event to run smoothly.

The event I am basing my assignment on is ‘The Bitches Festival’ which is being held in Pembrokshire in Wales, on the 2nd and 3rd October.  

Looking at my personal action plan for week one I can see that I was not very organised, and the group was having doubts about how to go about completing the tasks that we chose to complete. Our group was given the following to research and complete for the planning of the event.

  • Re vamp the website
  • DJ’s and PA systems
  • Contingency plans
  • Tickets
  • Tally system
  • Photographers
  • Media coverage

We were given these tasks 15th March 2004.

We came up with suggestions that I could produce complimentary tickets for the sponsors and photographers, which would allow them to attend the event at no cost. I also figured that I would have to speak with the people in charge of designing the posters so I collaborate with them to come up with an idea for the tickets that would be very similar to the poster. I also need to speak with the person in charge with the registration forms and figure out a way to transfer the data to the tickets. I need to come up with a variety of designs for a ticket and put it to a group vote.

The media coverage contacts could be obtained from the last year’s organization of the event. Also, the website from last year will be a big help as all that is needed is a re vamp to tidy it up a bit, and we have decided to change the logo slightly.

Join now!

We have come up with the idea of a surfing competition for our contingency plan which I think will be a really good idea but we have to look into a bit more. Being the first week of planning the event I think it is going quite well because we have a lot of the information already.

22nd March 2004

We have got the website started and decided on the things we are to change. The list is as followed.

Video clips from ‘The Bitches’

Pictures from ‘The Bitches’

Contacts of the local ...

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