Report Relating Business Documents.

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Samad Farhat 10Q         Thursday, 30 October 2003

Report Relating Business Documents

Introduction

In this report I will be commenting on how business reports are set out and analyzing their contents. Some business reports reviewed will be:

•        Business Cards

•        Fax Layouts

•        Invoice layouts

•        Memos

•        Letter layouts

•        Publicity flyer

The style of any business can be different with various companies.

Business cards

Business cards are pieces of card with basic information on how to contact a company for any purpose such as queries, information on products, jobs etc. Business cards should contain many sources of communication enabling the customer to contact them in which way they think is easiest so Telephone numbers are mainly given with E-mail, Fax and address because these sources are available in most areas if not the business card would consist of some sort of communication suitable for that area.

Faxes

Facsimile (fax) transmission involves machines designed to transmit graphical information via normal telephone lines. After a special fax number is dialled and the phone connection established, documents are fed through the machine, which takes approximately one to six minutes to scan and convert the information into electrical impulses. The impulses are carried along phone lines and a receiving machine changes the impulses back to text, making a copy, or facsimile, of the document in the sending machine. Particularly in time-sensitive business transactions, fax communication became a popular alternative to express mail because it was faster and generally less expensive; electronic mail is, however, being increasingly used - and is faster and cheaper than fax.

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Faxes need to be send to compatible fax machines or something similar in order to read them and you also need a fax number of the person the fax is being sent to. Many people may not have the facilities to use a fax machine this is a major reason why companies use a variety of methods to communicate. Personally I think that faxes take too long yet some small companies may not have other facilities to satisfy customers. Faxes can provide information that you cannot over the phone such as a map or other vital information through pictures.

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