Once our thoughts have been organised, we move on to the second stage of the communication cycle, which is called message coded or encoding. This is the process where we think and plan how to say what we were thinking in the ideas occur stage. We ask ourselves what words or images are we going to use to express our ideas. We have to take in to consideration the language we are going to use and, how it can be influenced by gender, status, education, our experiences, mood and the assumptions we make. It is important for us to recognise that these things affect how we say what we want to say, to be able to communicate clearly to others.
The third stage of the communication cycle is called message sent or transmitting. This process is where words are spoken or images are shown from one person to another person. The person talking needs to take into consideration the person they are talking to, they need to think about the language they talk in, will the person receiving the message understand, can I make it any clearer, is it the right time to tell them the information, is there anything that would distract the other person such as background noise and do I need to summarise the key points. Once these points have been taken in to consideration the person receiving the message should be able to understand the message given once they have decoded the message, which is the fifth stage of the communication cycle.
The forth stage of the communication cycle is called message received or receiving. This is when the person receiving the message has to listen to the person saying the information. The person receiving the message could use active listening or reflective listening. Active listening involves showing an interest in what the speaker is saying through verbal and non-verbal communication such as body language. Reflective listening is repeating what has been said in your own words; this could by apply it to a different situation, so the person you are talking to can correct you if necessary.
The fifth stage of the communication cycle is called message decoded or decoding. This is the process where the receiver of the message translates the non-verbal and verbal communication used by the sender of the message. The message should be effectively translated if the sender has given enough attention to what they were saying, but the meaning of the message is the responsibility of the sender not the receiver.
The final stage of the communication cycle is called message understood or responding. This process gives the receiver a chance to ask any questions and gives them clarification on the meaning of the message. This also gives the sender a chance to make sure they haven’t missed out any stages of the communication cycle.
Bibliography
www.surrey.ac.uk/Skills/pack/cycle.html
wiki.answers.com/Q/What_is_the_Communication_Cycle
www.studygs.net/listening.htm