1. You must first select columns B and C
It is very important that you do this. If you just sort the list of team names, the teams will be rearranged but the goals scored won’t. That would make your data incorrect.
2. From the Data menu, select Sort.
3. Sort by Column B (the teams list) and do an Ascending sort (A-Z)
The teams should now be listed in alphabetical order and the number of goals scored for each team should be correct.
4. The MAX and MIN Functions
1. Select the cells that contain the number of goals scored and enter “Goals” in the Name Box and then hit the Enter key.
From now on, you can enter Goals instead of the cell range (C4:C12)
2. Click in Cell F4
3. Start the Function Wizard by clicking the button on the toolbar:
4. In the Function Category select Statistical and for Function Name select Max.
5. Click OK
6. Enter Goals
7. The highest number of goals scored (46) should now be displayed in cell F4
In cell F5 you want to have the lowest number of goals displayed. You can achieve this by using the MIN function:
8. Click in cell F5
9. Start the Function Wizard
10. Select the MIN function from the Statistical category and click OK
11. Enter the range Goals
12. Click OK and the lowest number of goals scored (9) is displayed in cell F5
5. The Average Function
In cell F6 you want Excel to display the average number of goals scored. You will do this by using the Average function.
1. Click in cell F6
2. Start the Function Wizard
3. Select the Average function from the Statistical category
4. Click OK
5. Enter the range Goals
6. Click OK and the average number of goals scored should be displayed in F6
7. To stop Excel displaying the number of decimal places, make sure that F6 is still selected and click the Decrease Decimal
Remove all the decimal places and you should be left with the number 28 being displayed in F6
6. Calculating Functions
To calculate how many teams are included and how many teams have scored more than 20 goals, we will use the COUNTA and COUNTIF functions.
1. Entering the COUNTA function is just as easy as entering the MAX, MIN and AVERAGE functions. You can do this by starting the Function Wizard and selecting COUNTA from the Statistical category.
However, there is a quicker way to do it. Just type =COUNTA(Goals) into cell F8.
Hit the ENTER key on your keyboard and the number of teams is displayed.
2. The COUNTIF function is slightly more complicated, so we will use the Function Wizard this time. Start the Function Wizard and select COUNTIF from the Statistical category.
3. Enter Goals as the range and >20 as the criteria (Excel will count the number of teams who have scored more than 20 goals. Finally click OK.
7. Extension Activities
1. Every week, you are going to update the number of goals scored. Excel will then update the calculations automatically. After a few more games, the number of goals has changed. Change the number of goals scored by each team on your table, as follows:
Manchester City 58
Manchester United 11
West Ham 20
2. Add a function to display the number of teams who have scored more than 30 goals.
3. Change the COUNTIF function in cell F9 so that it displays the number of teams to have scored “20 or more” goals.
Hint: you need to change the Criteria used in the function. The following list of acceptable criteria will be useful:
More than 20 >20
More or equal to 20 >=20
Less than 20 <20
Less than or equal to 20 <=20
4. Add a function to show the number of teams to have scored less than 20 goals.
5. Add an extra team to your list
Name of team: Newcastle United
Goals Scored: 26
Sort the list so that the teams are listed in order of the number of goals scored. Remember you have to select both data columns.
Has the number of teams in cell F9 increased to 10? Why not? This is going to take some thought on your part!
Hint: Select Name/Define from the Insert menu
6. See if you can get Excel to automatically display a “Best Team” and a “Worst Team”, as follows:
Hint: the solution to this one is extremely simple!
7. Use the Rank Function to show the position of each team in the table.
Hint to get you started: the formula in cell A4 is =RANK(C4,goals,0)
8. Create some calculation formulas to show the number of goals scored by London teams, Manchester teams, teams from Merseyside, etc.
9. You can automatically sort the list of teams by creating a macro button, as follows:
- You need to view the Forms Toolbar (View/Toolbars/Forms)
- Add a button and label it “Sort List”
- From the Tools menu, select Macro/Record New Macro
- Give the Macro a name and start recording
- Sort the list and then stop the recording
- Click the Right Mouse Button on the Sort Button
- Assign the macro you created to the button
- Finally, test your button and make sure it works
10. How else could this spreadsheet be developed? Use your imagination!