Accessible - Information also needs to be accessible. Accessible information is information that is stored in a way that it can be easily accessed whenever it is needed. For example, if a manager wants to see the sales figures he could be able to print them from a till easily and means the information is accessible.
Cost-effective - Information should also be cost effective. Cost effective information is information that is worth investing money and time in to help the business be successful. For example, if you were to issue a questionnaire which cost £500 pounds but you were able to use the information gained from it to raise profits by £2000, then this would be seen as cost effective.
Sufficiently accurate - Good information will be sufficiently accurate. Accurate information helps a business make correct decisions. For example, if a sales department sent inaccurate sales figures to the finance department it may result in incorrect tax calculations and would put them into danger.
Relevant data - It’s also vital for information to be relevant. Relevant information is information that is specifically related to your business needs. If a business was looking to cut costs they might look at their electricity bill and try to see where they could save money; this would be relevant information as they can use it to reduce their costs.
Having the right level of detail - Having the right level of detail is also important. For example if a manager wants a summary of the sales figures for the last 6 months, then the information that has the right level of detail will be short but giving all the information needed. Information that wouldn’t have the right level of detail would be giving the manager a complete list of all sales for every product you sold in the six month period in a 1000 page report; this wouldn’t be a summary and therefore wouldn’t be the right level of detail. On the other hand, a manager asking for a detailed report and someone gives a short 1 page paragraph would also not be the right level of detail.
From a source in which the user has confidence - It’s important to obtain information that is from a user that you have confidence in. gaining information from Wikipedia may not be seen as reliable as people can change the information on it. However, going to a certified website that is associated with the information you need would be reliable. It’s important to go for reliable information because it means you have a better chance of the information being correct.
Understandable by the user - The information need to be understandable to the user. For instance, if a non-financial person wanted information about the sales for the last 3 years and you presented them with a complex set of figures taken from a database with no clear totals then they would not understand it. Therefore they wouldn’t be able to complete the work.
by
ellouise1997hotmailcom (student)
