Human Resources- Employing and maintaining staff
Human resources is a department which is a key component for any size business as it’s responsibilities affect the whole business
The main responsibilities of the Human resources department can be split into 4 areas, Employing and maintaining staff, Training for new employees, Procedures, laws and legislation and Providing a safe working environment.
The recruitment process is important: because it ensures that everyone in the business follows the same procedure . The best possible candidate is hired and reduces the risk of hiring a unsuitable candidate , saves further recruitment costs . Makes sure money and time are being used efficiently and effectively .
The Recruitment process : the steps involved in finding and appointing new employees
A vacancy arises Vacancies occur in a business because of maternity/paternity, death, retirement , dismissal , promotion , expansion .
A job description is written or revised based on the job analysis . Job analysis – to see if it’s necessary or can be shared by other employees . it allows HR to become ware to any changes that many need to be made in the job description . They do this by reviewing the job . This is important because it makes sure the job description is correct and includes all the responsibilities/tasks , so you can get the best possible candidate .
A person specification or job profile is written Person specification – skills/attributes of the person (eg communication, the ability to work as a team , hold a driving license ) / Educational and vocational qualifications , such as GCSES and NVQS . This is to eliminate people that wouldn’t be suitable for the job , this saves money and time . it is important because it makes sure you don’t get the wrong candidate , ensures you get the best possible candidate . Serves as a measure which the applicants can be judged against . It helps to design the advert , select in interviews and short list .
A decision is made about whether to recruit internally or externally Internally in large business – notice boards , emails , website – intranet , memos , appraisals , meetings and newsletters .
Externally – local and national newspapers , Job recruitment agency , radio advert , company website , trade journals – specialist magazines , job centres , social media –twitter and Facebook .
You need to consider these factors when deciding whether to recruit externally or internally : cost , target audience and how quickly you need them . This is important as you need to know if the job can be completed within the business by being spread out over employees , even though you would have to pay them for the extra hours they are doing . It would save money as you do not have to pay for the advert , you could send around an email or put a notice on the notice board . You could do 1 on 1 interviews rather than panel interviews . In panel interviews there is more staff , that are not doing their job because they are interviewing so replacement have to paid for .
Advertisements are drawn up and placed in appropriate media Design job advert – includes job title and hours , skills/qualifications required , key duties , where the job is , how to apply and where to send the application . All of this information is important because they may have a busy lifestyle and be unable to do flexible hours , lack certain skills and qualifications . When the candidates view the advert they can decide for themselves if the job is unsuitable for them , this lowers the recruitment costs and the business does not have to waste time and money interviewing and sorting though the candidates application . The key duties, location , how to apply and where to send application are stated because on the candidate needs to be able to do these duties , reach the location and apply .
Application forms are issued and/or cvs and letters of application are requested . The applicants will need to complete an application form / letter of application and cv . They are sent out to the applicants and the applicants return to them to the correct business within the business . This helps with short listing . The job description and person specification are compared against to check for correct qualifications . The application form is the best to judge against , as they all have the same layout so this makes them quicker to judge against . There is also no discrimination as all candidates are given the same questions .