Leisure and Recreation in Action

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Donna Hawkins                                                         UNIT 6 January 2006

Leisure and Recreation in Action

        Unit 6: Leisure and Recreation in action is a mandatory part of my AVCE Leisure and Recreation Course. This unit includes planning, organising and hosting a leisure and recreation event. We found out at the end of July 2005 that we were going to have to hold an event for a certain customer group. We would have to decide on this customer group and then brainstorm some ideas for events that we could organise for them. Once we have done this we will have to make a business plan and present it to school officials. Then we would also have to think of advertising the event.

        Our first meeting included brainstorming different ideas for the event that we could organise. Below is a copy of this brainstorm.

        Once we had brainstormed the event we wrote down our ideas and put them into a tally table. Once we had done this we went round different classes around the school and asked which event they would prefer to go on. It turned out that the preferred event would be to go to an England football match. We thought that this event would be quite easy to organise, as there were 2 England World Cup qualifier matches coming up. We tried to order the tickets for both of the upcoming matches but found out that our request would be put into a ballot as there were many different groups of people who wanted to go to these matches.

        We wouldn’t find out if we had succeeded in getting the tickets until 6 weeks before each match. This was a problem, as we would have had to rush organising the rest of the event. E.g. Transport, Customers. We were unsuccessful in getting tickets to either of the matches. This was a blow to us because we had designed posters and already done some organising. We had to decide on another event that would be quite easy and quick to organise.  

        We decided to organise and host a Senior Citizen Christmas Lunch, as it was near to Christmas. We decided on our customers because we decided that the senior citizens of Darlaston had done a lot for our community, and we wanted to give them something back for their help and support. Our customers would also be ex-employees of our school. This wasn’t even in our list of brainstormed ideas, but with a little help we thought of it.

        First we had to come up with aims and objectives for our event, and also all other details. We decided on the aims and objectives by thinking about the customers’ wants and needs and also our own. This included finding a venue for the event, finding out if the Senior Citizens would want to come to our event and other aspects such as our budget. We had to consider our budget as we would have to provide the Senior Citizens with a high standard of cuisine, and also provide them with entertainment and make their time with us enjoyable.

        We found out that the school wouldn’t be able to provide all of our funds for the event, so we had to find a way of making enough money to pay for it. We came up with a number of ideas such as bag packing at ASDA, Football Cards; Guess the number of sweets in a jar and to hold a football tournament. We decided to do the football card because the other ideas would take a while to conduct and also host. The football card was really successful. We had 48 teams and people paid £1 for a team name, a team name was then picked out of a hat by an unbiased volunteer, and the person who had the name of the team picked out won £10. From this fund raiser we made £38. This was enough to pay for some of the shopping for the event.

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        On our second meeting we had to decide on committee roles for each member of our group. We decided on these roles by looking at everyone’s strengths and weaknesses. These roles are listed below:

  • Chairperson – Mathew Bayley. As the chairperson Mathew would have to make sure that everyone was doing their jobs right, and if they weren’t then they would have to tell them to try harder. We selected Mathew for this role as he is a strong minded person who everyone listens to
  • Secretary – Krystle Larkin. As the secretary Krystle takes down notes from each ...

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