Evaluation of my ICT Database, Spreadsheet and Newsletter

Authors Avatar by joshmckeith123 (student)

Josh MckeithFinal Evaluation 05/01/2012

Health and Safety

I followed the school rules, and didn’t bring any food/drink into any computer rooms that could be damaging the electrical appliances if any beverages split on it. I didn’t bring my bag or coat into the classroom to reduce chance of someone tripping over, and I made sure that all wires were safely under my desk so that no-one could trip over them. When it was sunny and I was sat facing a computer I made sure that the blinds were closed so that I didn’t get a headache. When I had a double lesson we had a 5minute break between the 2 periods. This was to reduce chances of getting a headache, poor circulation or even backache.

I adjusted my chair’s height so that my eyes were at the same level as the screen to reduce eye strain. I watched out for any trailing cables from the mouse or headphones and I used wrist rests to prevent RSI.

Security

I made sure that I never told anyone my password, or that I didn’t write it down so that no one could alter my work in any way, or delete it. I had no internet access so no viruses could be downloaded. I saved my work regularly just in case of a power cut, or if I knocked the wires, or if some other thing happened. My work was regularly backed up, every night, and saved on an external hard-drive. I followed safe, healthy and secure working times at all times. I can load software and save work in folders without help. I can also print, and use the computer network without aid.  

Database Evaluation

Fields

Firstly, I have 13 fields in my database, but to improve I could add more ‘Yes/No’ fields such as: ‘free flight meal’, ‘room service’, etc. Also, the lengths of fields, in the table view, were not restricted. This leads to memory loss – which could be a vital aspect later on. To make improvements I made sure that I used a field restriction from 255 to 75. A good point of the fields in my database is that ‘Date/Time’ (departure, arrival) fields used a ‘NN/NN/NN’ format. (N meaning number) This saves the user from having to write out the date, this could also lead to human error.

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Data Entry

I have many types of data entry, such as: ‘Currency’, ‘Text’, ‘Date/Time’, ‘Number’, ‘Yes/No’. I have used all the data entry types that I think fit this task.

Validation

I used a range check on my Number of People, Reference Number, etc. To make sure that only a certain number can be entered.

Forms

My colour scheme for my database is colourful, but not too bright. I don’t feel the need to improve my colour scheme as it’s very basic. The font I used is easier to read and is adequately sized. There ...

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Summary: It is a fact that the evaluative skills needed to write a successful and concise evaluation are amongst the most difficult a student at any level will encounter. This report contains many valid points and some accurate observations - on the flip side it contains some not particularly good ones with little justification other than the student has to write something about everything in a certain number of words. A good project or piece of work like this needs to have a well-defined problem with a clear set of objective user requirements or system specifications - however simple - these then underpin the development of the work and also provide a really good structure for the student to complete the harder sections. Students should read this report as an example so they know what one without the really good structure that requirements give looks like. It appears that the student is floundering in places. This said, the student does have some sensible and relevant ideas. Overall this is a three star piece of work in places but there are parts where it is less. Its a useful tool for students to look at and compare their own evaluations against.