I am going to create a macro that will allow Mr Gascoigne's company, (Shoes 'n all) to insert a different response into a template letter, so that the letter will contain the necessary information appropriate for the use.

I first created a simple letter and put in ‘<’ where information will be inserted.  (See first of documents)

On the same document but on a different page I created the responses that will eventually be the different macros. (See second of documents)

I then saved the document as a ‘.dot’ file, as this then becomes the master copy.

Once they were created I had to start recording a macro.

I went to, file-> new and opened a blank document.

New was the time to start recording.

I wanted to record a macro that would open the master

Document.

To start to record the Macro I went to tools-> Macros

->Record new Macros (left)

 

Once I had pressed it a new box came up, where I inputted the

Name. I named it master and pressed OK (Below)

Now that I had opened the file I pressed Stop on the Macro Tool bar.

Now that the master had been created. I wanted to start recording the responses to go in the letter.

So to record in the first response I first needed to load the master Macro because it contains the different responses and the blank letter.

To load the Macro I went to Tools -> Macro -> Play Macro

Now that the letter had been opened I wanted to start to record a new macro. I started it the same way as I did at point 1 and entered the name as Para. Again, like before the cursor turned into a picture of a tape, to signify that it is recording.

When recording macros it is unadvisable to use the mouse to select text because it sometimes causes complications. So what I wanted to do was to select the paragraph, Copy it, Move up to the blank space in the letter and paste in the paragraph.

So to do this all on keyboard I moved down the page to the paragraph by using the cursor keys.

Once I got to the first paragraph I wanted to highlight it. To do this without the mouse I went to the point before the paragraph, held down shift and scrolled along the text using the cursor keys. I stopped scrolling at the end of the paragraph. This then highlighted the text.

Now I wanted to copy it. The hotkey to copy it on a keyboard is Ctrl+C. This then saved the information to the clipboard.

Now I wanted to paste the paragraph in the blank space. So I scrolled up to the space using the cursor keys. To paste the copied text in I just pressed Ctrl+V. This then pasted the paragraph in to the slot needed. I then used the mouse to stop recording the macro like I did at point 1.

I recorded the other three macros like I did at point 2 and named each one Para 1, Para 2 and Para 3.

Now I wanted to create a macro so that it will input a slogan into the footer. So I started off recording it and named the macro as Slogan.

Using the mouse is necessary when creating a footer, but it is usually advisable to use the keyboard whenever possible.

So I used the mouse and pressed View-> Header and Footer (Bottom Left)

Now That the actual bar was created I just wanted to insert the macros in to the toolbar. So I pressed the commands tab and dragged each of the macros into the toolbar.

Once they had been dragged in, they looked like this.

As you can see the icons are very wordy. So I decided to assign a picture to each of them so it would be easier select them and understand them.

So, to do this I:

1. Selected the icon.

2. Press Modify Selection

3. Select Change Button Image

4. Select the picture

So I selected a different picture for each icon. I tried to make it as appropriate as I could

Master=Speak

Para1=Happy Face

Para2=Piggy Bank

Para3=Unhappy Face

Footer=Steps

It is also possible to change the Macro in the actual code. To open the macro code I went to Tools-> Macro->Macros

 I then selected the Macro I wanted to edit and Selected edit.

 The code then appeared. I then Edited it. See documents 6 & 7