I will describe a short formal document using order form as one of my examples.

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Huriya Nazari

Assignment 1- task 1

Huriya Nazari

Assignment 1- task 1 (p1)

Unit 1: understanding the different document types

Task 1: describe the structure and purpose of one document from:

  • Short formal documents
  • Extended format documents
  • Graphical documents
  • Promotional documents
  • Presentations
  • Informal documents

You may add and annotate example of each of the documents if this helps your explanation. Also describe, using examples, the difference between informal and formal documents

Short formal documents

A short formal document is a document which has a structure with headlines or headings, it is formal and it should be very specific depending on its content, theme or main points of your document. Example of short formal documents: letter, memo, business email message, invoice, agenda, minutes and order form.

 

I will describe a short formal document using “order form” as one of my examples.

Order form

Order form: definition for order forms means when you order goods forms the supplier to the buyer. This is also a method to pay.

 

You can use an order form in different ways including via internet or a normal paper a5 sheet send to you.

The purpose of an order for is that it is a safe way of paying and so that the business capturers the information that they need about the costumer has paid. This will be kept for evidence for the supplier if anything might happen.

A purchase order usually contains: PO number, phone number, name of customer,  shipping date, billing address, shipping address, terms of payment and a list of services/products, often including description or part numbers of the items to be purchased, with quantities and prices. When accepted by the seller, it forms an agreement between the buyer and seller. Order forms are often used by business.

Audience type

The audience type for order form (short formal document) is for a individual, it is meant for people aged: 18 and above, because most of the time adults use order forms to buy goods and they need to fill the order form by using there personal details, for this reason it is supposed to be for people 18 and above. It id designed for group of people who are interested in buying there products from the business.

Extended formal documents

You have different types of article like newspaper, newsletter, report and user guide

An article is a piece of writing which has news of a local place, around London and even international or a piece of writing telling the news of the school, government and you have a piece of writing which tells you about how to use some new goods.

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I will describe an extended formal document by using a “newspaper” as one of my examples.

Newspaper

Newspaper article is an article which stands out of a section, of a larger written work. An article is non-fiction and is usually about political events, crime, business, art/entertainment, society and sports. Newspapers are commonly printed out on a daily or weakly basis, they focus on the community where there target (reader) life.

Features of a newspaper:

  • Weather news and forecast
  • Advice column
  • Critic review of movies plays, restaurants etc.
  • Expression of the ...

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