Business Skills - Using Office Equipment

is suitable/fit for the task or purpose at hand.   2.1 Explain the purpose of following manufacturers’ instructions when using equipment. To maximise the best use of equipment and to prevent any errors or loss of data. 2.2 Explain the purpose of following organisational instructions when using equipment. To follow health and safety rules and to keep equipment in a safe manner. Following my organisational instructions when using equipment can also maximise my working time. 2.3 Identify health and safety procedures for using different types of equipment. We keep all electrical away from liquids and keep all equipment in the correct places to keep them from being exposed to which they may come to some damage. 2.4 Explain the purpose of following health and safety procedures when using equipment. There purpose is to facilitate the safe operation of all equipment which may or may not be a hazard. 2.5 Explain the purpose of keeping equipment clean and hygienic. To combat germs and to stop the spread of infection. 3.1 Give examples of waste when using equipment. When printing and you realise there is a mistake on the print, you would then be wasting paper, ink and electricity.  3.2 Give examples of ways to reduce waste. When printing you should print pre-view the document before hand to prevent having to re-print if mistakes are found? 3.3 Explain the purpose of minimising waste. To Help the environment and the costs that wastage has on the company funds. 4.1 Give examples of equipment problems. Ink runs out on the printer. Loss of the internet connection. 4.2 Explain the purpose of following manufacturer’s instructions and organisational procedures when dealing with problems. You should follow the manufacturer’s instructions as the manufacturers always include the correct operating procedures for the piece of the equipment used and so that any warranty included implys that the correct procedure should be followed with clear instructions generally available for line managers. 4.3 Give examples of how to deal with problems. Replace the ink cartridges run if ink runs out of the printer.If the internet connection is lost then I would run the trouble-shooter on the computer and try and reconnect, however if that doesn't work, I may need to reset the internet box, if this does not work then I would speak to my manager to seek external help. 5.1 Explain the purpose of meeting work standards and deadlines when using equipment. Deadlines and standards are timelines that are in place to which allows the correct operation of equipment to be used in that time so you can achieve high standards of work. 6.1 Explain the purpose of leaving equipment and the work area ready for the next user. Besides from being kind and considerate to your work colleagues and workplace, the workplace must be kept clean and tidy as it may become unsafe and a health hazard.