Advantages of recruiting internally
- Due to the fact that Epping Forest College is a place of education and have just spent thirty eight million pounds on a new building they maybe a bit hard up for funds. So internal recruitment would be ideal for them as they will save a lot of money on advertising the vacancy.
- Also the internal employee would be known throughout the organisation. EFC wouldn’t have to get to know someone else. Candidates will already know the organisation and will be used to the way its run and what’s expected of them.
Disadvantages of recruiting internally
- Limited choice of candidates, the college would be limited to the employees that they can employ. This would be due to lack of experience or not suitable for the job. Or it could just be that there is no one available to take on the job.
- If an employee left their job for a higher position with better pay it could cause problems amongst employees. This problem could either be an argument to which member of staff gets the job. Or it could be that if the employee left their position the area wouldn’t run as efficiently.
External recruitment
External recruitment is when the organisation employs someone from the outside. There are two different ways of external recruiting one is using an agency and the other is using the HR department to find their own employee. If they get an agency to find someone for them the organisation will have to pay the agency a fee for their service. Whereas if the company brought in someone themselves they would just pay the employee’s wages.
Recruitment online is much faster than pervious methods of recruitment and has a number of benefits over using paper. One benefit is that Epping Forest College will be able to web count how many people visit the website and how many people then go on to apply for the job. This is so that they can monitor whether or not it’s the best way of recruitment.
Retention
Keeping staff is very important in every business, especially in a college. It is known as staff retention. When an organisation such as Epping Forest College recruits staff they need to make sure that they are suitable and fit in to the organisation and work to the best of their ability. If they recruit someone and after a few months they leave Epping College will have to pay recruitment costs again and have the hassle of finding a new candidate. This would cost a lot of money, it would also leave other members of staff fed up and unhappy as they would have to fill in someone else’s duty until a replacement is found.
Epping Forest College can use measurements to work out how long staff are staying with them and work out targets to maintain or improve the trend. The key measurement that can be used is known as staff turnover. This is where the number of staff leaving during a year is worked out as a percentage of all the staff employed in that year. The formula for this is: -
Number of staff leaving in a year × 100
Average number of staff employed in that year
20 ×100 = 10%
200
This will help the business to be able to monitor trends to see how many employees are leaving.
Staff retention at Epping Forest College is very important, EFC offer a few different incentives to try and encourage staff to stay for a long period of time. For example the food in the canteen is subsidised which means teachers would get the same discount as the students get. Epping Forest College also have a gym, which teachers have free access to this would save them a lot of money in paying for a gym membership. It is not good if the college keep changing staff as the students may not like the change.
Job description
The purpose of a job description is to give information to potential employees about what the job they are applying for. It gives detailed information on the purpose of the job and what the jobs responsibilities, and duties are. The job description also pin points the tasks involved. Different organisations have their own different ways of what they include in the job description. An example of what a job description consist of is:-
- Title of the job – This gives an idea to the candidate of what the job involves in and their responsibilities.
- Department and location – This will inform the potential employee on what department they will be responsible in and the location they will be working in.
- Responsible to whom – This informs the employees of who they must report to if they have any problems or queries.
- Responsibilities – This tells the employees of everything they are responsible for.
- Scope of the post – This tells the candidate of their main role, for example the administrator assistant will help the administration manager.
All of this will be related to the job vacancy of an AAT teacher at Epping Forest College.
Person Specification
A person specification is a profile of the ideal candidate for the job. It lists the criteria necessary to carry out the job. It will have an introduction at the start of the person specification giving details about the job such as job title, post reference number and management responsibilities. A well crafted person specification has several benefits.
- It enables potential applicants to determine whether they are capable of meeting the requirements of the job, filtering out unsuitable candidates at an early stage.
- It helps employers to identify what qualities are required to do the job
- it can reduce bias in the recruitment and selection process by ensuring candidates are judged against criteria which are relevant to the job, and all candidates are judged systematically on the same criteria
Epping Forest College will supply the candidate with a person specification.
Business Plan
A business plan is their to set out aims, and objectives it is a formal statement of their business goals. It sets out strategies + tactics, strategies is how the business intends to get where it wants to go, tactics are short term aims to get to the final goal.
Application for employment
Section 1
The first section of the application form will be about the candidate’s present and previous employer. Epping Forest College ask for the nature of the business, job title, current salary, notice required, date appointed, allowances received and the reason for leaving.
Section 2
The second part of the application form which Epping Forest College demand is a brief outline of duties in the candidate’s current or most recent job.
Section 3
Section three in the application form is employment history, Epping Forest College ask the dates to and from with the name and address of employer, nature of the business and additional reasons of why you left.
Section 4
Epping Forest College will ask if you had any breaks in resent employment history, if so why and how long for.
Section 5
Section 5 in the application form is to do with education, previous secondary school/ higher education will need to be list with certificates and the qualifications awarded.
Section 6
Epping Forest College are asking for a little bit of information from the candidate in section 6. They want to know what the candidates experience, skills, competencies and qualifications that suit them for the specific job role. This section of the application form is very important, its very important that the applicant tires to fit the person specification.
Section 7
Section 7 is about sickness, EFC want to know how many days the candidate has had off due to being sick in the past 2 years, they also want to know how many days in total.
Section 8
In section 8 Epping Forest College want to find out references and will require name and address of where they can get one from. They also want to no a telephone number, fax number, email address and the position/ relationship.
Section 9
Section 9 is further information, The college want to know if the candidate is related to or know by any person employed by, or connected with, the college, and if so in what capacity.
Section 10
The last section of the application form is declaration, this is for the date protection act, the candidate will be asked to sign and date the application from before they give it in.
On the next page there is a job specification and a job description this shows the duties, responsibilities and essential skills in which the candidate needs to be able to fit in the job as an AAT teacher at Epping Forrest College.
