When I met Mr. P.N. Sharma, Chief Manager, Allahabad Bank, Rajmahal Road, Baroda office, for the purpose of summer project he wanted me to go for credit policy evaluation and formulating an integrated credit policy model for the bank.

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PROLOGUE

When I met Mr. P.N. Sharma, Chief Manager, Allahabad Bank, Rajmahal Road, Baroda office, for the purpose of summer project he wanted me to go for credit policy evaluation and formulating an integrated credit policy model for the bank.

I suggested that carrying out such a task within a period of 8 weeks would not yield desired results. The evaluation carried out would at best remain on paper. So we decided that the process could be broken down in two parts (this explains the long term and short term objectives - see executive summary) : firstly, understanding the current methodology being adopted for sanctioning of loans, formulating a rough credit policy model and then finally developing an integrated credit policy model, encapsulating all the parameters of a sound credit policy system.

CH.1 EXECUTIVE SUMMARY

OBJECTIVE: The objective of the project can be best summarized by breaking it into long term objective and a short term objective (refer prologue). The short term objective is what has been fulfilled for the current purpose.

Long Term Objective:

" To develop an integrated 'objective' credit policy model."

Short Term Objective :

" To gain an insight into the existing credit policy for working capital finance of Allahabad Bank by working on 'live projects' of the bank and formulating a ready to use credit policy policy model for working capital finance."

> The report is divided into two parts (though there is no explicit demarcation between these two parts):

(1) Understanding the existing procedure for sanctioning of working capital finance.

(2) Formulating a credit policy model for sanctioning of working capital loan by working through case studies.

> Loan proposals of the following 8 companies were analyzed for arriving at a model. These companies are:

* Gandhi Tours

* Gandhi Tour and Travels

* Gandhi Travel and Tours

* Siddique Gandhi

* Amin Auto Garage

* 20 Microns Limited

* A. Saj Agricare Private Limited

* Comed Chemicals Private Limited

However, only three have been included for the purpose of this report: Gandhi Tours, 20 Microns Limited and Comed Chemicals Private Limited.

> At present the decision to sanction loan is based primarily on 2 things:

* Balance sheet analysis, Profit and Loss statement analysis and computation of MPBF(Maximum Permissible Bank Finance)

* Subjective analysis by the banker.

Hence, what the system lacks is imparting objectiveness to loan appraisal system and

a clear cut methodology for decision making for loan disbursement.

> To impart objectiveness to the system a model has been formulated which takes into account the following factors:

(1) Director's report analysis

(2) Analysis of income statement and balance sheet.

(3) Financial ratio analysis

(4) Common size analysis

(5) Using distress prediction models (Altman Z score and Springate Model)

(6) Market analysis of the company - read SWOT analysis, market share, etc.

(7) Industry analysis.

(8) Subjective analysis of the management at work.

> Worksheets for financial ratio analysis, common size analysis and distress prediction were prepared and now they are being used by the bank.

> Further scope for improvement would include developing an integrated model covering all aspects of credit management policy like how to arrive at projected values, comply the system with the recommendations of Basel Committee accord, determining interest rate based on the risk return analysis, formulating an effective credit rating system,etc.

Note: The analysis carried out for the cases mentioned are brief in nature. The case study method has been followed to indicate how the model was arrived at.

Ch.2 COMPANY PROFILE

* Allahabad Bank is the oldest Public Sector Bank in India having branches all over India and serving the customers since 1865.

* It has 24 branches in Gujarat alone. Maximum branches are in Uttar Pradesh(595) followed by West Bengal (458).

* Its head office is at Kolkatta.

* The Bank works with a tradition of trust towards its customers and customer-oriented employees renders efficient services.

* 843 branches are computerized out of 1923 branches of the Bank, including bi-lingual facilitates in selected branches.

* 75.10% business has been captured through computerization.

* 47 ATMs have been installed by March 2003.

Future outlook:

i) The Bank has earmarked Rs. 50 crores for IT investment during the year.

ii) 400 additional branches are to be computerized during the next year.

iii) 80% business to be covered through computerization by March 2004.

iv) Additional 100 ATMs are to be installed taking total ATM base to 151 by March 2004.

v) Steps are underway to enable the customers to access ATMs of Corporation Bank & vice versa.

vi) Leased Line connectivity of 100 important branches at 9 cities (covering approx. 50% business) is on the anvil.

CH. 3 EXISTING GUIDELINES

(A) WORKING CAPITAL FINANCE - KEY CONCEPTS

Before starting actual business an entrepreneur has to incur certain expenditure for procurement of fixed assets, which are necessary for his business activity. Once she procures those assets and is ready to start his activity she has to incur some working expenses. For example, a manufacturer has to purchase raw material, converts those into finished products through process, sell those products to his customers and realize sale proceeds to meet the working expenses and generate profit. But the available technology and imperfect market condition delay both conversion of raw materials to finished products and realization of sale proceeds as also force him to hold inventory. Like wise a trader is also required to hold stocks for meeting the demands of the customers and to extend credit to its customers. In other words a portion of working expenses always blocked in the shape of various assets e.g. cash, inventory, debtors etc, which we call current assets. A business is a continuous process and so every cycle of operation generates these currents assets, which demand to be funded for immediate financing of working expenses. This funding of current assets for release of money needed for payment of working expenses is done by working capital.

Thus it becomes important for us to identify the components of current assets and current liabilities.

CURRENT ASSETS

In defining currentness of current assets controversy arises, which in turn creates problem for determination of working capital. The most popular definition of current assets, which is normally accepted, is " cash, bank balance and other assets, which reasonably convert into cash or consumed within one year from the date of balance sheet. But practically the one-year temporal standard is not universally valid. In other words what is current and non-current depends on the nature of core business. Taking this fact in consideration natural business year, which is linked with operation cycle of each business. This operating cycle may be 3 months for a fruit processing unit and 3 ears for a shipbuilding unit. It may therefore be concluded that cash, bank balance and/or items which is converted or consumed within normal business year which means within operating cycle is current and all other are non current. Incidentally it should be kept in mind that an item may fulfill all the aforesaid criterion of current assets but even then may not be accepted for the purpose of financing by means of working capital finance. Such assets should be considered as non current assets for the sole purpose of calculation of working capital limit.

CURRENT LIABILITIES

The classification of current liabilities should also be done keeping in mind the aforesaid principle applicable for identification of current assets. It may therefore be defined as those obligations that are reasonably expected to be liquidated within natural business year from the date of balance sheet, either through the use of resources classed as current assets (considered for the purpose of allowing bank finance or through creation of other current liabilities). It is pertinent to note that the current liabilities, which are not to be liquidated out of assets, which though current in nature but classified as non-current for the purpose of calculation of working capital limit, should be, classified as non current liabilities.

NET WORKING CAPITAL

While financing working capital requirement, bank usually expects that a portion of the requirement will be financed by the contribution from the entrepreneur, which is popularly known as net working capital or margin. The said amount is determined by deducting the aggregate non current assets from aggregate non-current liabilities.

GUIDELINES ON CURRENT ASSETS

(1) Cash and Bank balances: The most liquid form of current assets. An accountant may be the happiest person in the world if the company maintains large cash or bank balances. But the finance manager will feel the opposite and so is the banker. For them it may be regarded as a sign of bad financial management and/or indication of slackening of business. The banker, like the finance manager, would definitely like the cash balance to be invested in production as soon as it is generated because idle cash does not earn anything.

(2) Sundry debtors/receivables: The debtors are treated as near equivalent to cash but their real value depends upon the ability of customers to meet their commitments in due time. Length of credit given to customers depends primarily upon the market command of the sellers. Composition of debtors is an important aspect considered by the bankers. A borrower may prefer to deal with a single or few large customers than an array of small customers because that saves a lot of trouble and avoidable expenditure in the administration of sales. But dependence on one or few large customers is fraught with risk; because if for any reason there is delay in payment then the unit comes to a halt immediately for want of cash. Besides, if any of these few customers goes to liquidation or stops giving orders, the unit will collapse. It is preferable therefore, to have the risk spread out amongst a fairly large number of debtors so that failure of one or even a few customers may not jolt the unit beyond tolerance however in case of monopoly seller/unit such situation may not arise. Increasing volume of debtors without a matching increase in sales is an indication of slowing down debtors' realization, which if not tackled immediately, may drive the unit towards sickness by choking the inflow of cash. This may be due to external economic reasons like general or sector recession in the market. During recession sellers' market is converted into a buyers' market; the customers demanding longer credit which, if not allowed, affects the demand immediately resulting into a cut back in production precipitating further crisis. Slowing down of debtors' collection may also be due to coming up of competitors in the field offering better products at a cheaper price. Frantic efforts to save the existing market are then made, first by offering a discount in price and then by longer credit. If the competitors' thrust is real then financing increasing level of debtors will not solve problem. At this stage what the unit needs is long-term finance for technological renovation. Any further increase in working capital without technological renovation will be probable loss of bank's resources. An age wise analysis of debtors will definitely reveal the phenomena mentioned above. If debtors are increasingly moving to higher age bracket then it is time to prevent impending sickness of the unit. For small debtors recovery of dues through legal process is often uneconomic. These are generally written off as a bad debt and charged to profit and loss account. While suits are filed but the firm is doubtful for realization, a provision to that effect is made and amount is kept reser4ved from the profit to meet the eventuality. Besides these firms generally make provision for doubtful debts as a percentage of credit sales based on their past experience. Bankers while appraising credit proposal should compare the figures for bad debt and see whether its percentage on sales is rising or falling. If it is rising considerably over the years it indicates either over enthusiasm of the marketing department or inefficiency of the collection department.

(3) Inventory: this is the most crucial item of consideration in any credit proposal because bulk of the working capital finance is given against stock only. Capacity utilization determines the quantity of goods to be produced. The production process decides the quantity of raw materials needed and time taken to produce these goods, implying thereby, the blockage of stock during the production process, which is termed work in progress. If sales are in cash the stock is replenished immediately but if sales are on credit then during the credit period further stock is necessary to continue production. All these taken together determine the basic level of stock at any point of time. Most retail goods and also major industrial intermediary goods are carried to stock to ensure prompt delivery. In case of retail shops this is more important. They have to keep a reasonable quantify of all brands of particular item in order to cater to the demands of varied customers. This is necessary to maintain a competitive edge over others in the field by catering to the demand of every customer. If a firm gains a bad reputation for constantly being out of stock, it may lose in competition and be soon out of market. In profit and loss account opening stock is taken on the expenses side and closing stock on the income side. By changing method of valuation, firm can overvalue its stock at the end of the year to show higher profit. A sizeable portion of profit may therefore remain unrealizable. Hence any payment of dividend out of this paper profit will not only make an inroad in to the net worth of the company abut also create an immediate working capital crisis. Besides paper profit attracts incidence of tax, which has to be paid from real sources of the company resulting into further erosion of working capital. Branches should always guard against any change in the method of valuation of stocks resulting into their overvaluation. " Dead inventory" i.e. slows moving items or obsolete items should not be classified as current assets.

(4) Investment: in shares and advances to other firms/companies, not connected with the business of the borrowing firm should be excluded from current assets.

(5) Security deposits/tender deposits may be classified as non current assets irrespective of whether they mature within the normal operating cycle of 1 year or not.

(6) Spares: should be classified as non current assets. However, the projected levels of spares on the basis of past experience but not exceeding 12 months consumption for imported items and 9 month consumption for indigenous items may be treated as current assets for the purpose of assessment of working capital requirements.

(7) Amount representing inter connected company transaction should be treated as current only after the nature of transactions and merits of the case. For example, advance paid to suppliers for a period more than normal trade practice, in spite of any other considerations such as regular and assured supply should not be considered as current.

(8) Export Receivables: may be included in the total current assets for arriving at the maximum permissible bank finance but the minimum stipulated net working capital may be reckoned after excluding the quantum of export receivables from the total current asset.

GUIDELINES ON CURRENT LIABILITIES.

(1) The concept of current liabilities would include estimated or accrued amounts which are anticipated to cover expenditure within the year for known obligation i.e. the amount of which can be determined only approximately, as for example provisions, accrued bonus payments, taxes etc.
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(2) In cases where specific provisions have not been made for these liabilities and will be eventually paid out of general reserves, estimated amounts should be shown as current liabilities.

(3) Trade Creditors: Although any person allowing loan to a business or to whom the business owes money is a creditor, the sundry creditors apply specifically to suppliers of goods and services who are yet to receive payment. Length and quantum of credit available to a business are dependent upon various factors. First comes the goodwill of the business built up over a long period of time ...

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