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Request For Proposal Example

Extracts from this document...


Request for Proposal

“Microsoft Office Migration 2009

April 01, 2009



2.Organizational Overview

3.Scope of Services/Materials



3.3Services Requested


5.Delivery Specifications

6.Required Project Deliverables

6.1Course Content/Description

7.Submission of Proposal and Supplemental Materials

7.1Our RFP Process

7.2NDIT vendor selection criteria

7.3How to submit your proposal

7.4Contact Information

7.5Proposal format

7.5.1NDIT Standard Terms and Conditions


  1. Introduction

You are hereby invited to provide a proposal for educational and organizational development services as elaborated below. You are receiving this because you have expressed interest in providing such services to NDIT.  The purpose of this document is to give you the information you need in order to provide an informed, comprehensive proposal.  This document will also give you explicit instructions as to the format of your proposal, the manner in which it must be submitted, and the process we (NDIT) will use to evaluate all proposals received and make a vendor selection.

  1. Organizational Overview

NDIT is a collection of strategy consultants focused on IT strategy and Systems Integration Architecture. NDIT has extensive industry experience in the Media and Entertainment space.  NDIT is comprised of 35 consultants, each working from a home office.  While the group is mainly located in the Los Angeles area, some are distributed around the country. NDIT’s customer list includes Warner Bros., NBC/Universal, Fox, Scripps Networks, Discovery Channel, Nickelodeon, Warner Music Group, Helio, Globevison, and many other top names in media.

  1. Scope of Services/Materials

...read more.




Knoxville, TN




Summit, NJ




Borise, PA




Tampa, FL







Austin, TX




Barrie, Ontario







  1. Delivery Specifications

Because of the dispersed nature of our organization, we feel it is not feasible to have formal on-site instruction in the applications.  

We would prefer, then, that training be made available in one (or more) of the following formats:

  • IBT (Internet Based Training) – viewing videos, conducting interactive assessments, etc. over the internet.
  • CBT (Computer Based Training) sending the courses out on media (like DVD or CD-ROM)
  • Webinar (Facilitator led IBT) – participating jointly with participants and a facilitator in real time over the Internet.
  • In all cases we would want the education organization to provide the LMS (learning management system) to track course enrollments, course completions, and learning assessments.

For reference, each consultant has the following minimum specifications on his or her laptop or desktop.

  • Local Broadband internet access (DSL, Cable, or Fiber)
  • Windows®  XP or Vista
  • Internet Explorer® 6.0 or newer, or Mozilla® Firefox® 2.0 or newer (JavaScript™ and Java™ enabled)
  • Pentium® class 1GHz CPU with 2 GB of RAM
  • Microphone and Speakers (USB headset)
  • SXGA+ (1400×1050 at 32-bit color)
  • DVD-R/W, with CD/ROM

  1. Required Project Deliverables

The following minimum deliverables should be included in your proposal:

  • Initial and revised Project Plans
  • Management Reporting on student progress and overall program success (weekly)
  • A weekly report of expenses including a budget to actual analysis.
  • Overall Needs analysis summary
  • Individualized course schedule (by participant)
  • Course materials for each class for each participant
  • LMS (Learning Management System) to track participant progress
  1. Course Content/Description

...read more.


  1. Non-Solicitation of resources

NDIT will not solicit to hire employees of the vendor during the project or for a period of 1 year after the end of the project.  We expect that the vendor will mutually agree not to do the same with our resources.  

  1. Relationship of Parties

The parties relationship is strictly business to business.  No agent, consultant, employee status will be created, and neither party will be authorized to commit the other or be liable for the actions of the other.

  1. Proprietary Information

NDIT considers all of its information to be proprietary and confidential and vendor must agree to keep such information confidential and not disclose NDIT’s information to any party excepting as required to do so by law.

  1. Publicity

Vendor may not release to the press any information regarding services performed as part of this project.

  1. Travel expenses

NDIT will be responsible for reasonable travel and entertainment expenses for the vendor in addition to professional services.  However, those expenses may not exceed 15% of the total project budget.

  1. Conclusion

Thank you for your interest in providing educational services to NDIT.  We are grateful for your time and attention to helping us meet our educational goals.  You have our commitment that your proposal will be fairly reviewed and kept in confidence.  Also, rest assured that our RFP will be conducted in a fair manner and you will know our decision in a timely fashion.


...read more.

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