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Detailed GMP inspection Report OnShetland SeaFish (Hull) Ltd.

Extracts from this document...

Introduction

Foundation Degree (FdSc) in Food Manufacturing Management Detailed GMP inspection Report On Shetland SeaFish (Hull) Ltd Module 2 - The Food Industry NAME:Steve Norman Section 1 Introduction Audit objectives Why Audit? The intentions of this Audit are as follows: Using a recognised GMP standard (UNIDO/BRC) assess and quantify the effectiveness of the current quality system that is in place. Recommend, upon review, strategies for improvement that can be made to meet, and potentially exceed, the minimum retail requirements. * Upon completion, allow the business to set attainable goals and objectives in order to drive the business forward. This is in an efficiency, production and legal capacity. Company Profile Shetland SeaFish (Hull) limited started trading in 1922 as a specialist manufacturer of frozen fish products. The company employs 50-60 staff on site and has a total of 80-100 employees working throughout the group. The group has three factories. The other two are involved in primary processing and fish farming in the Shetland isles. The company supplies supermarkets, discounters, fish wholesalers, frozen food distributors and food service companies. The main market is the UK but the company also has a small export trade. Shetland SeaFish (Hull) limited has implemented a tightly controlled system of operational procedures including a fully documented HACCP system and quality manual. Business Environment The food industry is one under pressure. The fishing industry in particular is an area with its own particular problems which have a direct impact on this company as fish is its primary raw material. Over the past few years, environmental concern over diminishing fish stocks has contributed to increased governmental interdiction to manage fishing quotas. Although this may be the case for the national fishing industry, the world wide catch (up until recently) has been on a steady rise. This company sources raw material from worldwide locals (Particularly the Asiatic areas such as China and Scandinavian Seas) ...read more.

Middle

Bacteria. Listeria is a food borne bacteria that is naturally found in the environment. By providing pools of standing water, it magnifies the problem and opens the potential for increased incidences of Listeria monocytogenes poisoning. It is a strange practice that although there are manager and team leader meetings on a regular basis, there were no supervisor meetings held. This is a gross deficiency, not for GMP, but for the lack of communicational strokes that are missed from these meetings. By conducting these meetings a dialogue can be maintained between the higher levels of management and the junior levels. During these sessions company objectives can be relayed, problems considered, and grievances examined. It is also an excellent opportunity to provide motivation to the staff and to keep them apprised of important happenings within the company, such as potential sales, production turnover, NPD and the direction of the company. These meeting should be implemented effectively immediately. If not in their own right, then try combining the team leader meetings. This may pose a problem with truthful communication if the team leaders feel inhibited by the presence of the supervisors, especially if they have any grievances with them. The omission of the supervisor meetings exacerbates the next point. That is the cross communication of ideas and instructions between departments. This point is discussed in more detail in the second overview of the audit. The job descriptions that are in place for the key positions within the factory are deficient in the totality. I would suggest a review of these be taken with the specific aim to include the individuals' main duties and responsibilities, full accountability, and any health and safety requirements that are obligatory to know. By providing a comprehensive description it helps the individual to identify their own progress against what is expected of them. It would also help to identify any training needs by comparing what the individuals' actual abilities to what is needed for that position. ...read more.

Conclusion

Could attract pests. N.C. 3: Old pallet shed door was not flush to floor. This area could provide harbourage for pests, especially if combined with the open food waste skip. Section 9 Audit Grade Cleaning Systems A B C D 9.1 Cleaning schedules documented ? 9.2 Approved food grade detergents in use - e.g. taint risk, phenols ? 9.3 Are cleaning materials controlled (COSHH) including data sheets ? 9.4 Availability and condition of cleaning equipment and methods ? 9.5 Separate areas for trays and equipment, check wash cycles ? 9.6 Adequate space for equipment to dry ? 9.7 Are cleaners trained ? 9.8 Is cleaning supervised and efficiency monitored ? 9.9 Physical checks and bacteriological swabs undertaken ? 9.10 Is housekeeping good and clean-as-you-go maintained ? Audit grade sub totals 150 210 Sub-Total 360 Percentage Grade 72% Area Grade Final Classification C Comments: OBS 1: Hose pipes were left liberally on the floor. N.C. 1: There are no daily cleaning logs in place at this time. Section 10 Audit Grade Management Control A B C D 10.1 Interest from Board level ? 10.2 Communication to production level - e.g. daily/weekly meetings ? 10.3 Internal audits carried out ? 10.4 Hygiene management - responsible to, qualifications ? 10.5 Hygiene team adequate and trained ? 10.6 Other Managers interest and involvement in hygiene and quality ? 10.7 Reporting and corrective procedures ? 10.8 Hygiene qualifications of Production Management ? 10.9 Clear definition of responsibility ? 10.10 Attitude and response to audit ? Audit grade sub totals 200 180 Sub-Total 380 Percentage Grade 76% Area Grade Final Classification C Comments: OBS 1: Although management and team leader meeting are held regularly, there are no provisions for supervisor meetings. Flow of communication is adequate from the higher echelons down, but is restricted upwards from the first tier workers. OBS 2: Inter-departmental communication could be improved. Suggest memos issued just to re-affirm a point, and not to make one. Meetings need to be held to avoid personal interpretation of these memos. OBS 3: Job descriptions needs to be more detailed. Appendix 2: Audit Checklists ...read more.

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