• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

A report comparing and contrasting two standard documents from three companies.

Extracts from this document...

Introduction

By Thomas Evans Contents 1.0 Introduction Purpose of each document 2.0 Invoice 2.1 The common features between each invoice 2.2 Use of fonts 2.3 Is it easy to understand and reader friendly? 2.4 Use of a logo and colour 2.5 Is the invoice attractive? 3.0 Standard letter 3.1 The common features between each letter 3.2 Is it easy to understand and reader friendly? 3.3 Use of fonts 3.4 Use of a logo and colour 3.5 Is the standard letter attractive? 4.0 Conclusion 4.1 What was found from the analysis 4.2 Improvements that could be made to the Invoice/Standard letter. 1.0 Introduction I have collected two standard documents from three different companies. One of which is a standard letter and the other an invoice. The three companies that I have chosen are 'Abbey National', 'The Sheffield city council' and 'M and M sports'. The reason for these choices is that they are all different organisations and therefore I can compare and contrast the differences between them. The purpose of an invoice is basically that it is a receipt. The most common type is to show a customer the details of a purchase such as buying a car, or something which deals with a payment i.e. taking money out of a bank account. It shows the customer the date which the payment was made and in some cases is the proof that they actually bought it. A standard business letter has different purposes. ...read more.

Middle

For example if you were trying to find the invoice from M and M Sports amongst a pile of other letters it would be difficult because they are all the same colour. Where as if you were looking for the Council invoice which is yellow it would be obvious where the invoice was. All three of the invoices are easy to understand because they are all set out in a table format with clear headings of the different sections. As mentioned before, the fonts and styles used on the invoices allow them to be easily read. Although the three can be easily read, the one which is the easiest to understand is the deposit invoice from Abbey National. Instead of giving details about everything such as the ref no etc, it gives just the necessary information. The name of the customer, the details of the customer, the date and the signature of the cashier that dealt with the deposit are the only bits of information on it. 2.4 Use of a logo and colour. The use of a logo is the same in each of the organisations invoices. In fact there isn't really any difference in the style which the logo is presented. They are all designed so that you instantly know which organisation the invoice has come from. Similarly the colours are the same style. The colours used on the invoices are subtle yet bold enough to bring your attention straight to it. ...read more.

Conclusion

3.5 Is the standard letter attractive? Two of the standard letters look more professional than attractive. The Sheffield City Council are informing the customer so there will not be any need to make it attractive because it will fulfil its purpose being plain. The Abbey National letter although quite plain, it looks quite attractive. It is because of the way it is laid out. The Sheffield City Council Letter is laid out in a way that the body of the text is all cramped together and the other two are laid out so the text has lots of space. This makes the invoices look more attractive. 4.0 Conclusions - What Have I found from the analysis? * The three organisations that I chose were very different from one another and this reflected through their standard documents. I found that The Sheffield City Council was more for the purpose of informing than attracting or advertising. * I also found that some organisations do little things to their documents which set them apart from others. M and M Sports was a good example of this because it showed the kind of styles that an organisation promotes their company while at the same time giving the customer the information that is needed. * The thing that all of the documents had in common, was their use of the bold font. They all used this font to make an important part stand out from the rest. It was either used to direct the reader's attention to a certain part or to make sections of the document more 'important'. ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our AS and A Level ICT in Business section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related AS and A Level ICT in Business essays

  1. For my business report I am investigating the Co-op erative society supermarket.

    It is a legal requirement to present financial information and profit figures for government taxation purposes and Inland Revenue. This is another task undertaken by the finance function. The sales and marketing function the sales and marketing function of Co-op retails is responsible for undertaking all aspects pertaining to

  2. Apple Incorporation - Case Analysis

    retail stores by end of fiscal year 2003. It opened and additional 9 stores during the first quarter of 2004, including its first international store in Japan. The stores are opened in high traffic locations in quality shopping malls and urban shopping districts.

  1. Business report on Marks and Spencer.

    The democratic manager will also have to have a good overall understanding of decisions being made, and will want regular feed back on results. However, they will be confidants that empower individuals and teams will use the responsibility given to them wisely.

  2. Business Report on Manchester Airport PLC.

    This new company is still fully owned by the nine councils of Greater Manchester. The Group's role is to deliver business and financial strategies for the business as a whole and to provide a policy framework. The Group has its own Board and Chief Executive; and each company has its own Board and Managing Director.

  1. For my GCSE business studies I have to make a portfolio investigating two contrasting ...

    purchasing department is responsible of buying all the stock sold in Richer Sounds. Nick Halliday is the purchasing director, and he works closely with the sales director, Steve Parker. All the colleagues who work in Richer Sounds assist them The most difficult job for purchasing department is to think what

  2. In this report I intend to create a detailed report of Tesco's.

    * A co-operative: this is when everyone in the business has an equal say in what happens. So the managers have rights equal to the cleaners. This wouldn't suit Tesco's as they have trained people to decide what should happen with in the business.

  1. BTEC Business Unit 1 - In this report the two groups that I will ...

    Aims & Objectives In order for the Tussauds group to survive in the business market they must always have aims and objectives which are being met and are realistic guide lines for the company. I will mention in bullet points the main aims and objectives for the Tussauds Group.

  2. In this coursework I need to produce a detailed business report on one medium-sized ...

    The major business functions include: * finance * production * human resources * administration * research and development Business requirements for functional areas depends on its size, for example small business might merge many of these functions within their administration department, with responsibility in the hand of one or two people.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work