By: Sudhanshu Mohanty 11 TANG
Task 3:
Specification
By: Sudhanshu Mohanty
Design Brief
In the design stage there will be a use of different methods to present the problems and how these problems can be solved, there must be a variety of problems plus a variety of different solutions, and then there will be a selection of one solution best to solve the specified problem. There will also a majority of tables showing each problem and how it has effect the company, and this table will also include the solution, the specification will identify why each solution can be used giving various reasons, and how it will benefit the business or make it better than it was before Information Technology was introduced.
Implementation is the next crucial step when designing the new system for the business some examples that need to be installed are: writing programs, purchasing hardware + software, writing user documentation, testing the system using the test plan, installing networks, training staff
Another method of presenting the specification is by testing it and evaluating the solution, this would show an understanding if the solution will be fail free and/or cause more problems than before information technology is introduced to the business. Evaluating the system is important for the system because this would give knowledge of if the system is working properly and easy to use to the business, this can only be done after the system has been tested, plus the evaluation process sees if the system as met the requirements set by the client. The evaluation process also shows if the system can be developed or improved further and if it needs any modifying. It is actually just another form of re-analyzing meaning starting the same process all over again.
Membership system
- The customers can only obtain a membership form from the club and is handwritten, therefore unclear
- Detect invalid data for membership forms
- Record of membership information
- Printing invoices
Finances
- Calculation of record of sales
- Record of Finances
- Back up of financial files
Communication
- Bad connection on phone line so orders to suppliers will not be clear
- Newsletter to members
- Fast and efficient way of communication
- Letters can’t be made for individual members, easily and fast.
Advertising
- People normally ignore brochures and posters
- No new forms of advertising only paper based
- Formatting pictures for advertisements
- The advertisements are normally black and white when photo-copied
- Security
- The security for membership and financial information is low
- Accessibility of data in the company
