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Planning and Organisational Roles

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Introduction

Planning, Organisation and Control of Resources Planning and Organisational Roles The Contract Preparation The contract forms the foundation for a productive relationship built on communication and trust. The first thing that needs to be established is a definition of what is to be provided and the requirements to be met. Everything in the tender action is signed by the parties and has a break down of all the costs involved, test plans, alternative dispute resolution procedures (ADR) for any matters which need a third party to resolve disputes, invoicing arrangements, communication routes which are usually split into three, operational, business and strategic. Also which has to be included is the contract management which is the process ensuring both parties to a contract that fully meets their respective obligations as efficiently and effectively as possible, in order to meet the business and operational objectives required from the contract and in particular to provide value for money. If any subcontractors and suppliers are used these must also be listed. Construction Pre-planning Pre construction is where projects are developed from design through to the start of construction on site. The roles include design co-ordination, estimating, planning and procurement, as well as extending to include the sales, marketing, legal and financial aspects. The output of pre construction is usually in the form of tenders or proposals to clients, detailing cost and value, time and design proposals, with the addition of legal submissions and financial proposals if required. ...read more.

Middle

Also what materials are used must be organised. Maintenance work must be carried out and delegated work must be checked. Performance appraisal The performance appraisal or review is essentially an opportunity for the individual and those concerned with their performance - most usually their line manager - to get together to engage in a dialogue about the individual's performance, development and the support required from the manager. It should not be a top down process or an opportunity for one person to ask questions and the other to reply. It should be a free flowing conversation in which a range of views are exchanged. Performance appraisals usually review past behaviour and so provide an opportunity to reflect on past performance. But to be successful they should also be used as a basis for making development and improvement plans and reaching agreement about what should be done in the future Improvement Disposal Any final improvements must be dealt with and renewal works. Renewal works can be carried out to determine which is more cost-effective; to repair, demolish or sell. Task 1.2 Quantity Surveyor Those employed in the quantity surveying profession will work closely with other consultants such as architects, engineers etc. and with building contractors. They are regarded as the cost consultants for the construction industry, and their main services would include: -Preparing estimates, feasibility studies and budgets for building projects. -Preparing bills of quantities and other tender documentation for competitive tendering for projects. ...read more.

Conclusion

As a company grows the workload from the top end can be passed down to create new posts. This allows the company to expand easily. Any decisions at the top must be carefully made as any mistakes could have a possible knock-on effect down the hierarchy and could affect on the on-site team. Site Management Structure The site structure, mainly on a large contract, a site manager/surveyor is essential as he will give the instructions out to the site operatives e.g. joinery foreman/brickwork foreman/groundwork foreman. In case of the site manager's absence the assistant would take responsibility. This structure is very direct; each person within this type of organisation will know exactly who they are working for. General foremen disperse instruction to those working for them such as trade foremen. General foremen are the immediate superiors to the trade foremen. This is a hierarchical organisation and the size of the structure solely depends on the size of the project. Design Team Structure This type of structure no-one makes the decision. The client employs (for example): * Architect * Structural engineer * Building services engineer * Planning supervisor These different professions may work within the same company, or not, which is usually the case. All professions work alongside each other and meetings, phone calls etc are made to keep everyone informed of changes etc. Although no one is the decision maker, the client has the final say so on decisions, which can be sometimes difficult as the client may only have limited or no knowledge at all within professions and can cause problems between companies. Design Team Structure Head Office Organisation Site Management Structure ...read more.

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