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System Proposal.

Extracts from this document...

Introduction

Stage 1 August 2003 1.0 INTRODUCTION : 1.1 Description of Proposal : Information technology has been growing rapidly over the last decade. As a result, it is essential for today's business companies to implement Information Systems in their operation. A well established Information System can help a company operate its business efficiently and effectively. Nevertheless, a good Information System is also essential for the survival of a company in today's competitive world of business. Hence, it is strongly recommended that today's companies implement the suitable Information System for the well-being and growth of their respective businesses. 1.2 Company Abstract : R & B Homecare is a major supplier of wheelchairs in MIri and Sarawak. It is totally a Malaysian owned company established by its sole proprietor, Mr. Hashim in 1982. During R & B Homecare's 21 years of operation, it has expanded its business to 4 branches in some of the more populated cities in Sarawak. In order to carry out smooth operation of R & B Homecare's business as a major wheelchair supplier in Sarawak, the company now possesses a workforce of 800 employees. The company's head office is situated in 313, Wisma Wan, Jalan Premier, Lutong, 91213 Miri, Sarawak. The main business activity of R & B Homecare is to supply wheelchairs to public hospitals, old folks' homes, nursing homes and public consumers mainly around Sarawak. The following is the organization chart of R & B Homecare: Organization chart of R & B Homecare 2.0 PLANNING : The first phase to develop an Information System is planning. Planning is defined as the initial phase of the System Development Life Cycle(SDLC) whose objective is to identify the scope of the new system and plan the project (Worthington 2003, Pg 219). 2.1 Background of System's Consultant : My name is Jenson Jong. I am a qualified Information Systems designer currently working for Narnia Information Systems Design Company. ...read more.

Middle

1 0.9091 0.8264 0.7513 3 Present value of benefits RM 0 RM 90,910 RM 206,600 RM 300,520 RM 598,030 4 Development costs (RM 200,000) (RM 200,000) 5 Ongoing costs (RM 50,000) (RM 50,000) (RM 50,000) 6 Discount factor (10%) 1 0.9091 0.8264 0.7513 7 Present value of costs RM 0 (RM 45,455) (RM 41,320) (RM 37,565) (RM 124,340) 8 PV of net of benefits and costs (RM 200,000) RM 45,455 RM 165,280 RM 262,955 9 Cumulative NPV (RM 200,000) (RM 154,545) RM 10,735 RM 273,690 10 Payback period 1yr+154,545/(154,545+ 10,735)=1+0.935 or 1 yr 342 days 11 3 year return on investment (598,030-(200,000+124,340))/(200,000+124,340)=84.38% The above table shows the financial calculations for the development and operation of the new Information System. As anticipated, the usage of the Information System for 3 years is able to bring a return on investment for R & B Homecare as much as 84.38%. Using the Information System for a longer period will promise more benefit to R & B Homecare. Thus, it would not be a problem for R & B Homecare to implement the proposed Information System at the economical point of view. On the other hand, we will also have to take the technological feasibility into consideration. With the implementation of the new Information System into R & B Homecare, some employees might not feel confident or comfortable working under the new environment involving plenty of computer applications. However, this problem can be easily overcame by employing more employees who are experienced in computing and also provide training to existing employees. Last but not least, we will also have to take the organizational feasibility into consideration. For instance, employees might have a substantial computer phobia as they are used to the traditional ways of business. This difficulty can be overcame too by providing computer training to existing employees. 3.0 ANALYSIS : After completing the planning phase of the new Information System, we move on to the next phase which is the analysis phase. ...read more.

Conclusion

This last phase is the design phase. It is defined as the phase of the SDLC where the system and programs are designed ( Worthington 2003, Pg 221). 4.1 System Interfaces : The system interfaces used in the proposed Information System are user friendly. Our system designers carefully designed the website and all other systems for easy navigation even by first time users. Basically, the website is divided into two sections. One section provides company and product details to common customers. Whereas the other section is meant for the company's employees. In this particular section, employees are able to print their own tax reports, apply for leaves, etc. Below are some example screens of the proposed system interface. Main Page of Company's Website Emailing the company Payroll Management System 4.2 Data Flow Diagram : The data flow diagram or DFD is a graphical model showing the inputs, processes, storage, and outputs of a system produced in structured analysis ( Worthington 2003, Pg 305). * Context Diagram : Payroll Management System * Data Flow Diagram : Payroll Management System 4.3 Entity Relationship Diagram : Payroll Management System The entity-relationship diagram or ERD is a graphical model of data needed by a system, including things about which information is stored and the relationships among them, produced in structured analysis and information engineering ( Worthington 2003, Pg 305). 5.0 Conclusion : 5.1 Summary : To sum up, the purpose of this proposal is to suggest 5 systems to be implemented into R & B Homecare's business operations. This systems will bring provide lots of benefits to the company. In the long run, the proposed Information System if adopted by the company, will ensure effective and efficient business activities, return profits, and gain customers' trust. Thus, it is strongly advised that R & B Homecare implement the proposed Information System for the well-being of its business in the long run and for expansion in near future. > Reference : * Worthington, P. 2003, Introduction to Information Systems IS100, Thomson, Australia. ______________________Information Systems Proposal for R & B Homecare_____________________ - 1 - ...read more.

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