What are Human Resources?

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Priya Patel                UNIT 4 -Human Resources

HUMAN RESOURCES

What are Human Resources?

My business report will be based on Marks and Spencer.

In order for Marks and Spencer to be effective and efficient they have to manage their human resources well. Workers that are managed well will be better motivated and happier, more productive and more responsive. Employees that are not well managed will be less likely to show up for work, will be less enthusiastic and less willing to show initiative.

In any businesses organisation the most important resource is its people. There is a direct relationship between the quality of the workforce and the success of the business.

Marks and Spencer’s 

Marks and Spencer is a public limited company and is one of UK’s leading retailers of foods, clothing, home ware and financial services. As well as being a leading retailer Marks and Spencer have a turnover of 8 million, employ 60,000 people worldwide, operate more than 400 stores in 28 countries in which 300 of them are in the UK, and serve 10 million customers every week. The store my report will be based on is located in Pinner, and specialises in Food and Drinks only.

E1 – The roles and responsibilities of the Human Resources Department at Marks and Spencer.

The role of the human resource function is to get the best possible performance from Marks and Spencer’s workforce, through recruitment and training.

Because Marks and Spencer is a large sized business, the company will have their own specialist division of employees devoted to staff matters and welfare. The role of the human resources department is to manage the human resources within the business.

The main functions of the Human Resources Department

  • Using people to achieve goals of the firm.
  • Protecting people.
  • Motivating people.

Other Functions of the Human Resources Department.

  • Forecasting future manpower and skills needed in the business.
  • Recruitment and selection to the staff and experience for the job.
  • Providing employment advice and information.
  • Notifying terms and conditions of employment to new employees.
  • Managing changes in the terms and conditions of existing workers for example due to the introduction of new technology, relocation or internal recognition.
  • Developing and promoting induction courses and training for employees.
  • Handling staff promotions and transfers.
  • Developing and administrating staff appraisal procedures.
  • Handling employee discipline and dismissal.
  • Implementing health and safety procedures.

These functions are important to the human resources department of the business, because it identifies individual roles and does not create overlapping, also it enables the business to use their employees in a correct manner.

The four main responsibilities of the human resources department for Marks and Spencer are:

Human resources management (HRM)

The main purpose of human resource management in Marks and Spencer is to ensure that it uses and develops employees in such a way that the employer obtains the greatest possible benefit from their abilities.

Human resources is the most difficult resource to mange in the business, mainly because conflict can occur between the aims of the Marks and Spencer and those of their employees, and mostly because there is gradually more desire among employees to share in decision making about their working environment.

Management is important to Marks and Spencer because people would give their best if the company gave priority to identifying the personal needs of the employees.

Human resources planning  

In order to meet the goals of the organisation, the Marks and Spencer has to get the right people, using them well and developing them. This is what human resources planning is concerned with. Planning is important to Marks and Spencer so that vacancies are filled as staff leave to minimise disruption.

Recruitment and Selection

Marks and Spencer recruit staff for many reasons, but the main one is for the growth of the business. This is important for the business because as Marks and Spencer grows more people will be needed to carry out more jobs.

Training and Development

In order for Marks and Spencer to be successful, training is essential. Marks and Spencer believe that  ‘An intensive one month induction will give you an overview of our approach to retailing including two days with key figures from the senior management team. After this you will enjoy course and on-the-job training that’s specific to your chosen specialisation.’

E2 and C1-Internel staffing and the external labour market

The stages in the HRM process.

                 SUPPLY SIDE                                                    DEMAND SIDE

           Analysis of current human                                     analysis of future plans/strategies of                    

       resources within the organisation                         the organisation and the effect on human

                                                                                                           resources

           Sources if information                                                  Sources if information                      

 Personnel records, numbers employed                      Corporate business plan, implementation                        

    grade/level, age, length of service,                          plans, estimates of future activity levels.

qualifications, competences, appraisal,

  information, continuing professional

                 development record.

   Plan of future availability of staff                               Projection of human resources levels                                                            

                                                                                           required in the future

    MATCHING DEMAND AND SUPPLY

Examination of how these two projections match up

Forecast of human resources surplus/deficit

   

Examination of alternative policies to meet identified

human resources needs

Recruitment, training/professional development of current staff

transfer, termination

   

Identification of the HRM plan, selection of the best policy and an

indication of how it should be implemented  

The external labour market

In Marks and Spencer the external labour market is made up of potential employees locally, regionally and nationally. There are many factors that affect the size and nature of these labour markets.

The national labour market

When examining the supply of the labour market a number of factors need to be considered.

  • Trends in the size/characteristics of the working population

  • Competition for labour

  • The overall level of economic activity
  • Education and training opportunities                                        
  • The effect government policies

Local employment

  • Local employment trends
  • Local skills shortages
  • Competition for employees
  • Availability of labour

The effectiveness of employee organisation

Levels of employee satisfaction can measure the efficiency of how an organisation runs its human resources policies. This is where stability indexes and wastage rates play a big part. If employees are happy with their work they are more likely to turn up to work.

Manpower plan

It is a major responsibility of the Human resources department to draw up a Manpower plan. The plan states the number and type of employees required for Marks and Spencer in the future.

It is based on the existing data from the:

 

Age structure and succession

The resident population of Harrow, as measured in the 2001 Census, was 206,814, of which 48 per cent were male and 52 per cent were female.

Resident population (percentage)

Sickness and accident rate

The 2001 Census asked people to describe their health, over the preceding 12 months as 'good', 'fairly good' or 'not good'.

Resident population (percentage)

Age structure and succession plan

Resident Population and Age

The resident population of Harrow, as measured in the 2001 Census, was 206,814, of which 48 per cent were male and 52 per cent were female.

Resident population (percentage)

The plan also has to take account of external labour market functions.  

Housing and the environment

In Harrow there were 79,112 households in 2001. 99 per cent of the resident population lived in households. The remainder of the population lived in communal establishments.

Number of households (percentage)

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Local external labour market trends which effect employed/man power

 planning.

  • Unemployment rate

The labour market trend assessments this month show that the employment rate is almost flat, while the unemployment rate may still be falling slightly. The claimant count trend is also falling slightly. Growth in average earnings remains moderate.

Education and Training

Quality of educational and training provides state colleges supplying further education e.g. Westminster University in the north west of London (closest university to Pinner) supplies higher education.

Local transport

The local transport in Pinner has improved a lot. Many buses ...

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