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  • Level: GCSE
  • Subject: ICT
  • Word count: 1991

COMPUTERISING HIGHLANDERS BAKERY 1.1 DESCRIPTION OF THE PROBLEM Highlander's bakery is situated in Mafeteng. In the Bedco complex, block D. Its owner is TSL Mokhosi

Extracts from this document...

Introduction

COMPUTERISING HIGHLANDERS BAKERY 1.1 DESCRIPTION OF THE PROBLEM Highlander's bakery is situated in Mafeteng. In the Bedco complex, block D. Its owner is TSL Mokhosi, he formed it in the year 2000. Its main task is to supply the schools and local retailers with fresh bread. It's open to the public too. They mainly buy the confectionary (Chelsea buns, muffins etc). The bakery employs a total of 9 people, 3 cashiers and the rest do the cooking. They have been divided into three shifts. There are also additional staff members. One of the local schools sends some of the students who have graduated. Their numbers vary and when they do arrive their divided accordingly. The bakery pays their expenses. The current problem is in the accounts. They use a manual system whereby, the cashiers write down the appropriate information (that days profits, losses etc). Things like receipts and invoices are put into cabinets. The owner just realized that there's a problem this year when LRA (Lesotho Revenue Authority) implemented its plans to make all the businesses in Lesotho to pay tax for all the years they didn't. The first problem is that some of the information that the cashiers have recorded is found to be unrealistic. The receipts when added up make a different total from the ones in the books. Now from this information different conclusions can be archived. The cashiers might be stealing stock and putting down the wrong information on purpose. ...read more.

Middle

The key and password will be known and possessed by the cashiers only. Using the Internet the owner will be able to see all the records for the day and send any queries back to the cashier via email. EVALUATION OF OTHER POSSIBLE SOLUTIONS (1.6) Upgrading the manual system Advantages Disadvantages -It is cost effective the only materials that need to be bought are a book and some locks -Finding records will be faster than the old system unlike in the old system the records are all kept in one book -Receipts and invoices will be secure because the cabinets shall be locked properly with padlocks -It does not give any solution on how to prevent incorrect data from being entered -They work in shifts so the head cashier doesn't come on some days and thus access to the stock book cannot only limited to the head cashier Computerizing the bakery Advantages Disadvantages -The owner has access to daily records via email this means that it will cost less than when he had to call daily to access records -The records can be stored on the owners computer this is a more secure place than the cabinets -The computer automatically checks the data meaning that extreme and abnormal data will be automatically rejected -The computer is more secure than the cabinets because it will be equipped with a password and the same physical security used for the cabinets -It is expensive the bakery has to buy all the hardware requirements as well as the software -Employees need training to operate ...read more.

Conclusion

How to prevent problems The user must not delete anything except the data that they enter that's incorrect. 5.1 Evaluation The database has all the needs that are mentioned in the objectives. Firstly it has provides a secure place to store data, because it cannot be lost. Secondly the database can only be accessed by the necessary personnel, there is a password that has been installed. Another advantage is that it prevents wrong data such as extreme data from being entered. It also has information to enable easy reordering, the correct details of suppliers and a table for how much stock is present. Employee records are also available this feature is for the accountants use only. The database will also collect daily sales that shall all be given to the accountant without it being changed by any other malicious employee. Future improvements/developments The system can be further improved by enabling automatic reordering via the Internet. The system in future can utilize a barcode reader to enter the stock into the database. The database can calculate how much money must be accumulated from the amount of stock bought. The system maybe enabled to operate all the cooking equipment, e.g. if connected to the oven it will have a set time of how long bread should be cooked at what temperature it should cook the bread at. When the workers turn up for their shifts they may use smart card and the computer will record what time they came in and went out all they have to do is swipe. ...read more.

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