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  • Level: GCSE
  • Subject: ICT
  • Word count: 3110

Creating an IT system for Asian Fusion.

Extracts from this document...

Introduction

Background information My project will be based on Asian Fusion, which is a company that works in providing gig nights on daily basis for young adults. Mr Omar Sharif who is the entrepreneur of the business runs the events. The company also does stage shows, which are also run by Mr Sharif. As a new business there is no suitable system yet so I would like to take this opportunity and provide Asian Fusion with a computerised system in which the data could be recorded easily. I would be involving Mr Omar Sharif who would be my end user and also his assistant and they would provide me the information I require to complete this task. I would concentrate on creating a system on the gig nights. (See figure 1). Problem definition Mr Omar Sharif runs gigs and events on daily basis. At the moment the company has no suitable system to record information about member, subscriptions and information on other customers. The problem is: * It takes up too much time finding information * Lot of information is lost due to the system being paper-based. * Customers are contacted by telephoning them. * We don't have a suitable ticket system that could tell us about availability. * We want a reservation system that would work effectively. Asian Fusion organisational structure Fig: 1 Interview with the chief executive Mr Omar Sharif 1. What is your role in the business? My role is to provide finance and making decisions on how the events are going to be run. 2. Would you find a new computer based system useful? Yes. I was looking for someone to produce me one. It would be very useful and important to the business. 3. What is the problem with the old system? The old system is paper based. All the data is recorded on sheets of paper and so lot of important information is lost. ...read more.

Middle

3. What software packages do you have to carry out the task? Access and Excel 2000. 4. Do your staffs have the knowledge to use the mentioned software? Yes, they know the basic concepts of both packages. 5. Would your staff require training on the new system if it was done on any package mentioned above? It will depend on the complicity of the system but should be easy to use. However, it should be user friendly providing user guides and online help. 6. What printouts would you expect from the new systems? The new system should print invoices, tickets and reports. 7. How would you like your interface to look like? Should include buttons e.g. print and should be manual driven. 8. Would you be willing to spend on the new system? Yes. (.....as long it's not too expensive) 9. How much would you be willing to spend for the development of the new system? Between �500 and �1000. 10. What other features would you like to have in your system? It should be able to send e-mails to existing members. 11. Would the system need to be updated regularly and what processing features should be included? The system will need to be updated regularly and will have to add, delete and calculate simple payments. 12. Would you consider having security for accessing the system? I would prefer a password entry system so only authorised members could access the system. 13. Would the system and staff benefit from validation of data? It would help staff as it would check for sensible and reasonable data. It should also display error messages. 14. Does any corporate identity need to be included on the interface? The interface should include the company logo on every screen. Fact recording Conclusion: keyboard and mouse is to be used to enter data. Evidence: question 1 Conclusion: orange should be used with any other warm colours. ...read more.

Conclusion

There are no costs in using this solution and the user doesn't require additional training on this system other then possibly a user guide. The tables can be linked which I could use to create an efficient membership system and data can be easily updated and added. I have not considered paper based because my end user requires a secure system which this system doesn't offer. I have also not considered flat file database because there is redundant data and it takes time to search which will be not beneficial to my end user. I have also rejected the use of hierarchical database this is due to a lack of knowledge in how to implement it and would require time in order to use it. Reorganising the data is difficult and it can't cross search between different branches. Hardware/ software requirements. Software/ hardware Justification Windows 98 Operating system required to run Access 2000 with minimal problems. Access 2000 Software selected to develop the system and required by the end user Internet explorer 5 Internet browser required to run wed elements of product TCP/ IP Internet protocol required to connect to the internet 17" monitor Required to visual data Keyboard Required to enter data manually Mouse To move the cursor around the screen for input Modem/network card ( and connection -telephone line) To connect computer to the internet 64 MB RAM Required for running windows 98, Access 2000 and IE5 459 MHz processor (or equivalent) Required for running windows 98, Access 2000 and IE5 4.5 GB HDD Required for storing of software and additional storage space for records Colour printer To print tickets and reports 1.44 MB floppy disk drive For transferring small files CD writer End user requires for loading software and creating backups Scanner To scan leaflets onto system to send to customers Word 2000 To send email to members through mail merge 1 Kamran Khawaja, U2O5, Centre no: 12578 19 Kamran Khawaja, U2O5, Centre no: 12578 ...read more.

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