At the moment, documents are either stored all over the place on the computer or they are stored in a paper based system. Checking availability means telephoning every member for a very long time. The main problems with this are speed of retrieval and the lack of backup.
With this system it will be easier to keep:
- The age group they represent
- If they have paid for the season or not
- Their availability for the coming matches
- Information about the player regarding football
It will also be easier to produce letters for the members and send them to their house as opposed to a hand written letter announcing certain events such as training, vacancies in the team , matches being cancelled and pre season matters and so on.
The user of this system will be all the different coaches of different age groups who have the responsibility of all the above for all the children in their group. Doing this with a paper based system and ringing people up is a hassle and this new system will be much easier.
The information retrieved by the system will be:
- Name
- Age Group
- Speciality
- Paid for season
- Availability for the next game
- Allergies
- Position
The manager of the club needs the system to be able to:
- Produce letters to send to members of the club which could be done with the new system using mail merge.
- Check availability preventing calling every single player. This could be done by searching the system with a query.
- Must be able to store lots of information about players without taking up lots of space. I think that the system would easily achieve this and it would be not very hard to back up.
The problem of the club is that parts of information need to be searched for, but a paper system means this would take a long time. If parts of information or certain questions needed answering urgently when using the system, a database could be used.
Another major problem is that copies of the same letter need to be printed with different names on the top of the page. Instead of handwriting it , a word processor could be used if a system was used.
