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  • Level: GCSE
  • Subject: ICT
  • Word count: 2023

Illuminate Skateboard Company - Word Processing Project

Extracts from this document...

Introduction

ILLUMINATE SKATEBOARD COMPANY WORD PROCESSING PROJECT MONTHLY NEWSLETTER GCSE IT DECEMBER 2000 TABLE OF CONTENTS A) IDENTIFICATION 2 A.1 PROBLEM DESCRIPTION 2 A.2 SOFTWARE/HARDWARE 3 A.3 TOOLS 3 A.5 OTHER TOOLS 3 B) ANALYSIS 3 B.1 GENERAL APPROACH 3 B.2 INFORMATION AND DATA SOURCES 3 B.3 STRUCTURE 4 B.4 TYPE OF DATA 4 B.5 SUMMARY DATA FLOW 5 B.6 PROBLEM SOLUTION 5 C) DESIGN 6 C.1 USER NEEDS 6 C.2 SYSTEM DESIGN 7 C.3 MODULE DESIGN 8 C.4 NOTES 9 C.5 SYSTEM TESTING 10 D) USE/IMPLEMENTATION 10 D.1 PROJECT DIARY 10 D.2 TEST LOG 10 D.3 USER/OTHER COMMENTS 10 E) EVALUATION 11 E.1 COMMENTS 11 Appendix 1 - Template i Appendix 2 - Mail Merge test results ii Appendix 3 - Macro Set up iii Appendix 4 - Test result - Newsletter iv A) INDENTIFICATON 1. The Problem The Manager of Illuminate Skateboard Company in Milton Keynes came to me and said: "Our Company newsletters are rubbish. They are typed on an old typewriter, look unprofessional and give the company a bad name. What's more they make me look bad. I've decided you're the best man for the job. I need a professional newsletter with company logos, pictures and clear format. Please help!" To solve the problem I will use Microsoft Word to produce the newsletters and make them look professional and neat through the use of templates to standardise format and presentation. 2. Software/Hardware Firstly the company needs a computer and I have suggested that the company buys a package deal for a Pentium 3 desktop machine with colour printer, modem and CD re-writer. ...read more.

Middle

C) DESIGN 1. User needs * Improved newsletter at reasonable cost. * Simple, easy to use system. * Good quality professional printing of the newsletters. * The ability to include pictures and graphics in the newsletter. 2. System Design 3. Module Design a) Template design - covering letter Bonglesbury Lane Boots Town Industrial Milton Keynes MK99 PO0 May 2, 2007 "FirstName""LastName" "Address1" "Address2" "City" "PostalCode" (Each of the above entries is a field linked to the subscriber list schedule [subscription 1. doc] and the mail merge programme pulls off the relevant field details for each subscriber to enable a personal letter to be written) Dear "FirstName", Welcome to the first of many monthly issues of the new Illuminate Skateboarding Newsletter. In this issue we will be going through some of last months pro decks. You will be keen to enter our competition this month, prizes include One of a choice of decks including Heath Kirchart/ Voodoo 2, Andrew Reynolds/ Under the stairs, Tony Hawk/ Bird man logo2. We look forward to receiving your comments on the newsletter by fax or E-mail. Skate safe! Toby Sander Editor b) Template design - template See Appendix 1 c) Mail Merge - Newsletter subscription records First name Last Name Address1 Address2 City Postal Code Eric Bloggs 14 The Grange Milton Keynes MK9 12BC Steven Parker 12 Mudley Lane Bolby York Y12 3DE Freddie Johns 2 Spires Lake Frigsborough Newcastle NE3 4FG Albert Binns 4 Newton Park London SE2 7BU 4. ...read more.

Conclusion

Staff will spend more time selling than on administration. Templates - Could be better but principle established and it is much better than the old typed version. Macros - Really useful but took one of the users some time to understand them. Admin. Staff now using macros for other programmes which is a benefit to the company. E) EVALUATION 1. Comments The main result of the project is that it has introduced modern computing to the company. As well as producing a newsletter the whole company uses the computer for Word processing, e-mails and the Internet. Plans are in hand to put sales and accounting information onto other new machines. The company has gone from producing a newsletter (text only) on an electric typewriter that then had to be photocopied for distribution. A covering letter to subscribers consisted of a photocopied master with the address and name written in by hand. We now have a newsletter that contains pictures, graphics and text in colour. Over 50 copies are printed out on the printer for distribution and the quality is considerably better than the old typed photocopies. The mail merge tool within Word enables a personal covering letter to a high quality in terms of print to be sent automatically to each subscriber. In addition the subscriber records also mean that special promotion letters can be sent in between newsletter issues. Appendices 2 & 4 illustrate the results of the mail merge run and revision of the design template to produce a draft newsletter cover sheet for January 2001. Bedford Modern School Alex Selby 10MSH Illuminate Skateboard Company Word Processing Project 1 of 2 ...read more.

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