Analysis
A company called “dataManage” has contacted me. They whish to have a system made that can manage all their customers phone numbers and information about them.
To make this, I will be using just a computer and printer. The name of the item of software I will use for this project is Microsoft Access.
ICT is the best way to manage their project as it is has the ability to retrieve information quickly and easily, as well as being able to store great amounts of data in a minimal space, whilst also having the data accessed by multiple people at any one time.
The main features of the software I will be using are based around their data output capabilities.
Microsoft Access is able to process large amounts of data and its ability to use graphical outputs and to use macros and queries in using the data itself.
Tests that need to be run on the system:
Implement
The project was completed on time, to the specifications of the company. The company received the system and commented on the various features. Some of the problems that were encountered from the system were mainly due to conflicts of data when using multiple instances of the system.
- Main FiloFax interface screen
As you can see from the above image, the system itself is able to show various different forms of data, providing options to print a list of all contacts (useful for a hard-copy of the data), search through the contacts and add or delete contacts.
Problems arose in the creation of the search system. These problems were mainly due to damaged or badly written Visual Basic commands, which resulted in some functions not working correctly
- FiloFax data retrieval screen
This image shows the database itself, where the end user can view the data directly, as well as editing the individual record for that person. The system is capable of storing any number of records, and is optimised to allow the maximum storage with minimum space
Evaluation
The company received the project and commented on the quality of it.
I feel that I have sufficiently covered all the points set out by my analysis section
Excerpt of letter from dataManage:
We were impressed by the quality of the system, especially the fact that it was possible to browse a list of all the people stored in the database. It would have been better if we were able to simply type part or a whole name into a box and have it return the relevant records.
On a whole, we feel the software is a success, and will be integrating it into our systems as soon as possible.
Dan Jones - dataManage UK
