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Business unit 2

Extracts from this document...

Introduction

Unit 13 Organising an event Mr. Khan Contents page Task 1.................................... 1 6th form Football match Task 1 The group that I am working with have been asked to organise an event. We need to decide what event we should organise. From discussion we have decided on some ideas and need to narrow them down to one final one that we will do. We have possible idea that we can organise. They include: > Trip to Thorpe Park. This event will be easy to organise as students would definitely be interested in coming as it is a full day out. However the cost of the event can be a turn off for most students as it will be expensive as travel, food, admission will be expensive. Permission will be needed by parents/ carers as the event will be off school site and out of school hours. > PS3 game competition. This event was quite popular by members of the group as we believe that a lot of people would enter and play. The game would be Fifa 2009 and played by two people at a time. However a big problem was deciding who would bring in there Playstation 3 and let other people in school play with it. Without organisation this event can end up horrible wrong if theft or damage was to occur. > Eleven-a-side football tournament for 6th formers. This event was the most popular one from the group's decision and became the chosen event to be organised. All members of the group like football and are believe it is the simplest plan to organise. One of the best things about this event is that it is free as there as is no expenses involved in this event. The venue for this event is simple in the schools playground. The permission of the head of year was needed, and parents consent was also required to let them know that there child is staying behind after school to play football. ...read more.

Middle

We can relate to this by seeing how they specifically target one group and get ideas on creating ours. Physical resources needed Physical resources are things that I need at my event. All business events need and use some physical resources in some way or another. My event will be no different. Some of the physical resources I will be using are listed below. These are some of the item we will acquire for our event. Without some of these items such as first aid kit the event will be increasing its chance of falling into a high risk in the risk assessment plan. The event is also very unlikely to happen if resources such as computers and printers are not available as we are not able to advertise our event. Time constraints This is when project management is put against time. The event we will have to plan according to time and the resources available at that time. The planning and schedule will have to match and possible overlap for a successful. A good idea to show the two matching data is on a gannt chart. The gannt chart shows what tasks are done and which are outstanding. It also shows when two or more task are colliding which means both need to be done in the same time space. The gannt chart will be altered so that the progress made can change and show what still needs to be done as well as seeing if we can make our deadline. Sepear will be in charge of the data entry for the gannt chart. Sepear and I will inform the group what is still needed to be done and to say if we are on track and meeting our objectives. Legal constraints This is what we are doing covers any legal issues. As we are holding the event in school we need to have permission so the school is not breaking the law in any way. ...read more.

Conclusion

Anybody that we came across that said they will attend was handed a letter. The slips that were attached to the letters have been returned to us and registered onto a checklist 10th October 2008 The slips were counted and registered on to a tick sheet. This is confirmation that the student will and is able to attend to play football on the selected date after school. 10th October 2008 The slips were collected by all group members and handed to one member for checking and ticking off the names to attend. After getting confirmation that we have people to attend our event, we needed to research how to organise a successful event. 11th October 2008 We used varies method to collect information on how to organise an event. This includes text books, internet websites, asking teachers and many other secondary researches. 15th October 2008 Everybody in the group needed to do research on how to organise an event. This is important as this is a group event and will be controlled by all members. We also needed to find out about rules and regulations of football matches. 15th October 2008 We looked online mainly for this as this would give us the widest range of information as well as it giving it quickly. 15th O+ October 2008 Everybody has to look up and has to know what the rules of the game are. We confirmed once again with the attendees by word of mouth that the football was on. 16th October 2008 The meeting was up in 6th form, with all the participants attending and any questions that were raised were answer there and then. 16th October 2008 All group members and all participating players. Day of event, everyone who said they will attend came, as well as more that signed up on the day. 17th October 2008 Everyone that played enjoyed the event and would want to do something like this again. 17th October 2008 All members of group and players. ...read more.

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