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Creating a system for print Ministry.

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SPECIFICATION Introduction: For my project, I would be creating a system for a company (my uncle's company). I choose to design this system because I think the business is weak at this point and because of that I think they lose at least 1.2% of their revenue. So decide to create this program to help them in this part of their accounting. This system is to be used for calculating how much profit and loss the business is making and how much money most customers spend, and what job most customers prefers to do with the business and what customers dislike. I would also be calculating the amount discount they would be getting if they do more one job with the company. For me to calculate such information, I would need to have some of their invoices and their job list documents. They would also need to calculate all there purchasing cost and their wages they pay out to their workers, the taxes they pay, the bills and much more. Then I would collect the information and work on it. Background: Print Ministry is a sole trader company. My uncle owns the company. The company was founded in the early 19's, 1992. The company is currently 11years old. Print Ministry was first set up in a small flat, as when the company's revenue grew they had enough money to look for a shop to rent and set their business in it. The company has eight workers in working in the business. All workers work in the company the company. My uncle those not believe in Tele-working. ...read more.


And we tell them to sign to prove that they accepted all that was in the job so that when the job is done, there would be no arguments about mistakes. * What job does most customers prefers to do? Most customers that come to print ministry, are always ordering for key rings and also for leaflet to be printed out. Key rings are always the most orders. At the end of each week there is often about 500 key rings order that needs to be done. The leaflets are also often a lot because different companies are always bring out new offers and when they do this they need to put it in a leaflet or brochure so they come to us and we design it for them and print it out. Analysis Interview This information would help me to know what the company is lacking, and it would help me to know what to design for the business and what they need to help them ICT wise. I would need to create a page that shows all what the business offers to their customers. So that, when a customer comes to the company for an enquiry, these could be printed out and handed to them to let see all what the business offers. At the bottom of the print out, there would be a text telling the customers that they have to pay 50% of the balance. I would also need another message that would show the customers that they would be given a 2week time to come and prove read their job. ...read more.


This is done because the business has gone throw some problem when customer's job has been transferred to their item e.g. mugs and mostly when there are in a large quantity like 250. Some times the name of the customers is wrong or a spelling checks so we always get customers sign that the job is ready for transferring. The jobs are then printed out on a transfer paper and then transferred to the items. The day the customer come to prove-reads the job he is told the day he should come to pick up is job. When the customer is picking up the job, they now have to pay the rest of the balance 50%. And that is the end of the transaction. That's how the business those transaction. And all transaction is not record. OBJECTIVES OF THE NEW SYSTEM Print Ministry's new system would have the following: * All their enquiries would be on their PC * When enquires are made the customer details would be record on the pc at the same time * Their invoices would be issued on the computer. * The system would automatically calculate each customer's invoice when the order is made. * The system would calculate the customers 50% that has to be paid on the day of order * Would tell them how much profit they have made each month first day of the month * Easy to look up how much profit and loss the business is going through * Generate receipts automatically * Print out a copy of an order a customer makes when ordered. This would be for the designers to work on. ...read more.

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