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Designing a new system - The worksheets make the employees work look neater and presentable. There will not be any more calculation errors in the future as Ms Excel is very user friendly.

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Introduction

My summary of the system: - After making the new system I feel, that though it is not perfect it is close to being perfect and after creating the worksheets in Excel for the users I feel that the workload on the employees has been reduced to a great extent and the human error, that had been the main cause for loss in the business, has also been reduced to a great extent. The work sheets have made the work of the employees easier as they do not have to go to the record room any more to search for old records as all the data has now been computerized and is stored on the computer itself. The worksheets make the employees work look neater and presentable. There will not be any more calculation errors in the future as Ms Excel is very user friendly and has many help topics to help the employees to learn it's many functions. The worksheets have helped the accounts department, as they have all the information stored on different workbooks on different worksheets. The employees are all satisfied as their work is simpler. I feel that it has met all the basic requirements of the user, according to the companies higher authorities I have designed the new system. ...read more.

Middle

Due to this the financial records of the business were kept properly. I then asked the general manager where wee these records kept. The general manager said that the financial records were sorted out directly by the computer itself and were stored both on the computer and on the compact discs for back up and security reasons. The records were taken monthly and all the floppies and compact discs were then stored in the manager's safe. He then said that the accountant's calculation errors have been reduced as the business was improving because of the diminishing calculation errors. He also said that the work sheets were done in a methodical way so it was be easier for him to view. The manager also said that he wanted the stock worksheet to have another column added, as he wanted some extra details on the sheet. He also wanted the worksheets to have a few pie charts so that it would be easier for him to view the data on charts as it was much easier than looking at the tables. I then went to interview the chief accountant. He said that he was making fewer mistakes in his calculations as the assistant accountants were doing their work on the computer in Excel they didn't make any calculation errors and their values were correct and so when he created his work sheets based on their values the records were right. ...read more.

Conclusion

The purpose of my interviews is to help me evaluate the new system according to the satisfaction of the different users. I feel that the new system has helped the company to do their calculations more accurately and to be neater in their work. The interviews are meant to help me decide on what are the users feelings towards the new system. These interviews also are meant to help me get the users difficulties with the new system and it will help me to no what modifications I will have to do. What modifications do you require? - I need to create pie charts on the stock of goods available and on the stock of goods purchased. - I have to add the specified columns, which the manager wants. Has it made life easier? After I had designed the worksheets I asked all the employees what they thought of the worksheets. . They were all very happy with the worksheets as it made their work simpler. Here is a graph and a table to show the response of the people towards the new system: General manager 84% Manager 78% Secretary 41% Receptionist 48% Chief accountant 102% Assistant accountants 81% Assistant accountants 37% Marketing manager 86% Sales man 23% Warehouse employee 79% Security guard 92% Peon 27% Driver 35% ...read more.

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