Even Font: This will be used so that the user can recognise the text easily and that the presentation is in a standard format.
Analysis
Hardware
For this project I will need to use several pieces of hardware. The hardware that I will be using to complete this project is: a monitor which will enable the screen to work and for hard drive disks and floppy disks to be inserted, a mono printer will also be used so that I can print out the presentation and work related to it. Other pieces of hardware include: A Pc so that I can complete the task if this is not used the task will be harder to complete because this is the main hardware that is required and a projector and whiteboard which will enable me to present the presentation to the audience.
Software
For this project I will be using different software. The software that I will be using to complete this task is Microsoft PowerPoint. I am going to use Microsoft PowerPoint because it is easy, fun, and exciting to use because of its features such as: Custom Animations and slide designs. It would also be the most interesting software to use as the audience like the presentation to be interesting as well as providing useful information. Microsoft Word will be used to design any posters or booklets and will also be used to write up the project work related to the presentation. The internet browser will also be required to search up information for the project on the premier league website and will be installed as the browser for the internet.
Sources of information
The data collection will be from a digital camera and I will put any numerical data into a table or graph/chart from excel. I will also be using sources like the internet to find out information and books to look for examples of how I can input the data. The data that will be included in my presentation is: Text, numbers and pictures/diagrams. The advantages of using the internet are that it is good for finding information as you can type in to find something and most of the time it will find what you have typed in and is quick to use. The disadvantage of using the internet is that the information might not be reliable and it can be expensive to upgrade the software program. The advantages of using books are that it is a cheap method and is clear in what is being described. The disadvantage of using books is that it is time consuming and does not always have enough information.
Data Collection/Input
The data will be input by firstly connecting the camera to the computer so that it will appear onto the screen. The rest of the data will be input by using the PowerPoint files. Some images will also be downloaded on the internet. Once these images have been downloaded I will then input them into my presentation by clicking Insert > Picture > From File or by copying and pasting them in. Data from graphs and charts will be added using excel and using the Insert > Chart button on the menu. Text information will be inputted by copying and pasting anything needed from the internet into the presentation then laying it out neatly to make it presentable.
Processing
The computer is going to process the data by processing any photos from the camera to the presentation. I will change some of the photos sizes so that they don’t run slowly when the presentation is viewed and that too much memory is not used. I will use the JPEG (compressed bitmap) to shrink the photos but the photo quality will not be as great. The transition between slides will be customised for perfect timing of the animations and for a better accuracy of the presentation overall.
Output
The output will be a whiteboard and a projector so that everyone can see the presentation clearly and that I will not have to print the presentation out for this reason. The whiteboard will present the information clearly like a TV screen and a projector will show the information and enable it to show the information on to the whiteboard.
Storage and Backup
In order to keep my work safe I will back up and store it. I will back up my work by saving double copies of the presentation which will keep a spare copy just incase of data loss and I will store the original and back up file themselves into a folder which will be named ‘PowerPoint’. This strategy will help me to find the files and to open them safely. I will avoid losing my work by saving the presentation and other work every 5 minutes using Tools > Options then clicking the ‘Save’ tab so that I can then type in that I want to save these files every 5 minutes.
Security
To keep my work secure in case of user alteration. I will protect my presentation and any work related to it by setting a password. This password will prevent data loss and stop others from accessing and mucking up the project. To keep this secure I will go to Tools > Options > Security and set a password in the text box then click ‘OK’.
Graphs/Charts
For my presentation I will be importing graphs/charts. These will be imported by creating them on Microsoft Excel and copying and pasting them into my presentation. Once they are in the slideshow I will then be formatting and re-sizing them as desired.
Custom Animations
I will be using these for each of the slides in my slideshow. These will be added to make the slideshow more interesting and exciting to the audience. To add these I will go to the ‘Custom Animations’ option from the ‘Slideshow’ drop down box. I will then select the custom animation that I want then edit it to how I want it.
Slide Transitions and timings
For my slideshow I will be using slide transitions and timings. I will be using these to time how quickly my slideshow runs to the next slide. I will do this by going to Slideshow > Slide transition and choosing the options that I want for the slide timings.
Action Buttons
I will use these for my slideshow. These will navigate back and forward between the slides. I will add these by going to Slideshow > Action buttons where I can then reshape it, choose the fill and position it to how I want. These will be placed in the bottom corners of the slides for navigation use.
Data Flow Diagram
Above is a flow of the data in the slideshow. As you can see I have made an action button link for when an action button is clicked on it links to the next slide. The hyperlinks will link to different slides in the slideshow set as shown.
Design
Initial Designs
The image above shows my first design. The design shows the first slide that will start the slideshow off. As you can see it has a red background and the font is all in black. This is the first design that could be considered.
The picture above shows my second design idea for the slide title page. As you can see the design has a bright blue and green background and blue font for the title and editor name. This is laid out with the tile at the top, an image relating to the slideshow in the middle and the editors name at the bottom. The font style is Times New Roman.
This is my third design idea of my slideshow title page. As you can see in the picture there is a word art title a sky blue background as the slide design scheme and a location of where the image of the premiership logo will be put. Down the bottom of the slide is the name of the editor in gold Arial font.
Out of the three designs I prefer design number three because it is a clear colour and is well laid out with huge word art title for effect. This is the design that I will use for my first slide.
User Comments
I showed my three initial designs to the user and I received feedback. The user said “The designs are well detailed and laid out with good font styling, one thing that could be improved to make them better is to use more colours”. As a result of these comments the changes that I will make are that I will add a wider and colourful range of colours for the slides.
Final Design
The picture above is my final design for my slideshow front page. This is what my main slide will look like. It will have the following features added:
Background: Blue and white from ‘Slide Design’ section
Font: Bright Wordart for title and Gold ‘Arial’ size 32 font for editor name
Action Buttons: On the bottom right of slide to advance to the next slide once clicked on.
Custom Animations: Title: Bounce and fly out, Picture: Bounce and checkerboard, Editor Name: Dissolve in and wheel
Sound: Antic Spirits
Custom Animations
These are the ‘Entrance’ animations. As you can see there is a drop down box allowing you to select the animation that you want for the animations to enter the slide.
These are the ‘Emphasis’ animations. As you can see there is a drop down box allowing you to choose an animation from this list. These are animations that add extra excitement to the objects.
These are the ‘Exit’ animations. You can select one of these animations from the drop down box shown which will allow the objects to exit from the slide.
These are extra animations that are available for the slideshow called ‘Motion Paths’. These are animations that can move the objects left, right, down, up and diagonally. You can also draw your own path by clicking on the second to last option ‘Draw Custom Path’ where it will allow you to draw a path from there.
Action Buttons
Down below is the action buttons that I will be using for my slideshow. These will be the same colour and can move back and forward.
The forward action button that I will be using in blue colour. When clicked on it will move to the next slide.
The back action button that will move to the previous slide when clicked on.
Graphs/Charts
These are standard types of chart. The list on the left hand side allows you to choose a chart type that you want to use. This could be anything from a line graph to a doughnut type. On the right hand side you can choose a chart sub type which allows you to lay out the chart in your preferred style.
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These are the custom types of chart. The custom types of chart allow you to choose a chart style in higher definition. You can do things such as make it 3D and add a coloured background behind the chart.
Slide Transitions/Timings
Above is the slide transitions menu. A slide transition allows you to select how you want the slide to enter with effects such as: Blinds Horizontal and Cover up. Above shows these list of effects that you can add.
Above shows the second part of the transitions menu. As you can see it is named ‘Modify Transition and ‘Advance Slide’ these are two options that allow you to edit the transitions. The modify section allows you to choose the speed and sound of the transition whilst the advanced slide area allows you to choose whether the slide advances by a mouse click or automatically after a set time. Once done this can be played for viewing.
Implementation Plan
My implementation plan is in the following order:
- Add titles and subtitles
- Insert background colours
- Insert information text for each slide
- Insert graphics. These will be things such as pictures and charts
- Add custom animations for each slide
- Add action buttons
- Add slide timings and transitions
- Save and back up presentation to folder
- Run slide show
- Gain audience response
- Act on audience comments and record them
My implementation plan will help me to know which tasks I have to complete in order. Once these task shave all been completed this will meet the user requirements.
Test Plan
Above is a test plan. My test plan will test different things that are required for the slideshow to work e.g. slide timings and if all of these things work the slideshow will work properly.
Implementation
Setting up the slideshow
The first stage is to open up Microsoft PowerPoint. Once opened your screen will look like this with a blank slide that is ready for information to be inputted. As you can see it is telling you to click the text box to add title and the one underneath to add a subtitle. This is shown in black writing as shown above.
The next thing I did was add a ‘Slide Design’. To do this I clicked the ‘Design’ button as shown by the arrow above. Once clicked on I chose the sky blue design for my slide show. Once I chose this as you can see it now shows the design that I am using for my slideshow on the right of the slide as shown.
The next thing I did was add a picture. I did this by going to Insert > Picture> From File and selected the picture that I wanted from my pictures folder and clicked the ‘Insert’ button.
I have now completed the first slide. As you can see it has a word art title which was inserted using Insert > Picture > Word art and an image of the topic the slideshow is about and who the slideshow is created by in orange font.
I then added a slide transition. To do this I went to Slideshow > Slide transition. Once clicked on the screen will bring up a menu allowing you to choose a effect such as Blinds Horizontal and Cover Down and allows you to modify the transition by setting the speed and sound if needed.
The next thing I did was insert an action button. To do this I went to Slide Show > Action Buttons and selected the style that I wanted. Once selected I moved the action button and sized it as desired and then I had to set the ‘Settings’ for the action button saying where I wanted it to move which is to the next slide on the drop down menu. Once done I then clicked ‘Ok’.
The next stage I did was to add custom animations for my slide. I did this by right clicking on the objects that I wanted to animate then I clicked on ‘Custom Animation’. Once clicked on the screen brought up the Custom Animation menu where I could then add as much effects to each of the objects as I wanted.
This is my second slide as you can see it is titled ‘In this Slideshow’ which is describing what is in the slideshow. The different topics are in red font and will be hyperlinked in the next stage. It also shows the custom animations that I have added for each of the objects which are: ‘Magnify’ for title, and ‘Shimmer’ for the text. Once the custom animations have been added numbers will appear by the objects telling you that the custom animations have been added.
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The next thing I did was add a Hyperlink. To do this I right clicked and highlighted the text I wanted to create a link for and selected the option ‘Hyperlink’. Once I had done this a menu as shown above appeared where I could select where I wanted the hyperlink to link to. As you can see I clicked the option ‘Place in this document’ then highlighted the slide I wanted it to link to then clicked ‘OK’ to display the link.
As you can now see above the text that has been hyperlinked has been highlighted in yellow and underlined. This tells you that the text has now been linked.
The next stage I did was add a slide transition. Firstly, I went to Slideshow > Slide Transition from the drop down menu shown above and clicked on it.
Once clicked on the screen will now look like this. A menu on the right hand side of the slide allowing you to choose a slide effect, speed and timing. Once I had chosen the options that I wanted I then played the transition to see how it worked on the slideshow.
This is my third slide titled ‘Basic Information’. As you can see I have made a grammatical error as shown by the arrow above. Instead of the correct spelling ‘Barclays’ the text reads ‘Barclais’ which is the incorrect spelling. I will now correct this error.
To correct this error I right clicked on the error and selected the correct spelling. Once I had right clicked on it a drop down box appeared and I selected the top option ‘Barclays’ as this is the correct spelling. Once this was clicked on the error was then corrected.
This is my completed third slide with no errors and all features added. I have added a slide transition, custom animations and action buttons to my completed slide as well as the slide information free from grammatical errors and mistakes
This is my completed fourth slide titled ‘Arsenal’. The slide has no grammatical errors and is laid out with the information on the left with the picture relating to the slide on the right. The slide also has custom animations, action buttons and a slide transition added to it.
Reproduced Test Plan
Above is a second copy of my test plan. This time the test plan has the ‘Actual Result’ column filled in with the result of each individual test for the slideshow. The ‘Expected Result’ and ‘Actual Result’ columns match well which shows that my slideshow is running really well and that I have met the user’s requirements and everything is going to plan.
Evidence of the Problem Solution
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Evaluation
Evaluation of Objectives
Down below is an evaluation of the quantitive objectives from the ‘Identify’ section. I will evaluate how I completed each of the following objectives:
Background colours: I completed this objective because the background colours were set appropriately and had eye catching colour.
Custom animations: I completed this objective as I added custom animations to the slideshow and they made it look interesting with various effects and movements.
Photos: I completed this objective by adding photos to the slideshow for detail.
Hyperlinks: I completed this objective by adding hyperlinks to the text I wanted and then clicking on them for easier and quicker navigation.
Slide layouts: I completed this objective by selecting a slide layout for my slideshow and applying it to the slideshow.
Timings: I completed this objective by adding slide timings and testing them to ensure that they ran at the correct pace.
Word art: I completed this objective by adding word art on the first slide to start the slideshow.
Action buttons: I completed this objective by adding action buttons to each slide so the user can navigate forth and back between slides.
Even Font: I completed this objective by using font to a standard format so that the slideshow look neat and presentable.
User Comments
I showed my slideshow to the user and he said: “The slideshow is of very good quality”, there are a good use of all of the features such as: Custom animations and background colours. These features have helped the slideshow to meet the required needs”. These comments show that my slideshow is good and has been produced well.
Further Development
From the user comments there are ways in which I could develop my slideshow further. One way which I will develop my slideshow further is by adding more images to the slideshow as this will help the slideshow to look even more interesting and detailed. Another way which I could also develop the slideshow is by adding links to the internet from the text. This could link to a webpage or website.
Josh Ashby Multimedia project Page of
