Organizational decision Making

Group Decision Making within the Organization

Decision Making and Problem Solving, Including the Role of The Manager

Introduction

The purpose of this research is to provide an investigation of organizational decision-making.  The study will include analysis of the process of decision-making, the sociological forces at play in that process, how groups make decisions, and the ways which participation in decision-making can benefit employees (the principal, school administrators and teachers) and the organization (the school) as a whole. Group decision making is defined as the process of arriving at a judgment based upon the input of multiple individuals. This paper focuses on the group level of decision making.

Decision making is a part of nearly every aspect of a school administrator’s activities.  Principals must make decisions about objectives and plans for their school.  They must decide how to direct, how to organize and how to control.  In addition to forming their own decisions, principals must guide their subordinates to make decisions.  In some cases, principals are simply part of a larger team of administrators and teacher leaders/teacher administrators, and so coordinate the efforts of the team as a whole to solve problems and make decisions.  It is up to the principal to gather and evaluate information in order to determine whether a decision is needed.  

The Principal as Problem Solver

Arriving at a decision is only part of the problem solving process; implementing the decision is a critical part of the process, as well.  In some cases, implementation may require merely that the decision be communicated from one individual to another, both of whom are in accord about the implementation of the decision.  In other situations, implementation may require longterm programs that change a school's entire method of operation and have a long-term effect on school culture.  In these situations, new staff, equipment, responsibilities, and even ways of communicating information may be necessary.

School administrators or principals are typically involved not only in making decisions that solve problems, but in implementing those decisions.  Because of this, principals have a strong interest in the decision making process in order to ensure that they make the best decisions possible in a given set of circumstances.  This does not mean that principals are able to make perfect decisions; most decisions are made in an atmosphere of imperfection without as many resources as most principals would like and without as much information as principals would like to have available. It is in recognition of these imperfections that school administrators have turned to formal decision making processes in order to help them make as few poor decisions as possible through the use of quantitative methods (James G. March 1994).

Group Decision Making

Group decision making is the process of arriving at a judgment based upon the feedback of multiple individuals. Such decision making is a key component to the functioning of an organization, because organizational performance involves more than just individual action.In recent years, groups have become increasingly important in the American workplace as companies move toward fewer managers, more empowered workers and away from hierarchical organizational structures.  Schools have found the need to follow this pattern as well. Diane Rothbard Margolis (1979), in The Managers: Corporate Life in America, wrote about this major change in the structure of decision making in the organization more than twenty years ago.  Margolis’s analysis highlights not only this change, but the sociological forces at work behind that change. She notes the values of the American working person are different now than in the past.  A worker now wants more say in what he does and in the decisions that are made that concern him.  People that came up in hard times, in the Depression, that were happy to have a job, tended to go along more with whatever kinds of decisions that were made and not feel that they had to be involved.  In today’s generation, people growing up in an affluent society feel that it is much more their right to be involved(Margolis 1979). With the emergence of groups, many of which form and are re-formed over the course of years within an organization, the way in which individuals interact within those groups has become important to principals and teachers alike.  Of particular importance is the way that groups arrive at decisions.

The most fundamental decisions are made by individuals.  When several individuals come together in order to form a group, decisions can be made by the leader, and passed to group members in an autocratic manner, or decisions can be made by the group as a whole.  The first approach has the advantage of saving time and resources in the decision making process, but it can result in a high level of resistance to change.  By involving group members in the decision making process, the organization can benefit from more creative and possibly better decisions than if only one person were responsible for the choice.  In addition, decisions in which all members have input can be implemented with fewer difficulties than decisions made in an autocratic manner. (George P. Huber 1980)

This study will demonstrate that the expanded decision making process, overall, benefits both the organization and its employees more than it hinders performance and profits and psychological well-being within the organization.

The Problem Solving Process

Huber (1980: 13-21) breaks down the decision making, or problem solving, process into five phases:  explore the nature of the problem; generate alternative solutions; choose among alternative solutions; implement chosen alternative; control the solution program.  I break down the decision-making process into three major phases: the alert, analysis, and action phases.  In the alert phase an awareness develops that a decision must be made.  Either something goes wrong or a need becomes obvious, or a request is made which must be dealt with.  The next phase is an analysis of the problems which bear upon the situation and the potential solutions which might go to form the foundation of a decision.  Choosing the best solution leads to the action phase, in which the decision is implemented.

The Role of the Manager/Principal in Group Decision Making

The manager, even in an elite decision-making process, does not operate in a vacuum.  Even if the principal (manager) decides an issue with no input form teachers (lower-ranking workers), those teachers nevertheless take part in the implementation of that decision.  Therefore, the principal can not overlook the attitudes of the teachers in any decision-making process, whether those attitudes come into play in the alert, analysis, or action phase.  No matter how carefully the principal analyzes problems and reaches decisions, his/her subordinates will ultimately determine whether or not the plan will work.  The degree to which others will have to be involved in these decisions will be an individual determination.  In some cases a principal might decide that teachers can profitably help analyze the problem, participate in developing alternatives, and help decide what should be done.  This would be a very high degree of participation and would more likely gain the full support of teachers. (G. T. Allison 1999)

Many decisions result naturally from a thorough problem analysis in which clear goals have been established, alternatives developed and evaluated, and potential consequences measured (Huber 1980: 141-142).  However, there is a way of thinking about decision making that is essential for both the leader and the participants.  From the manager’s/principal's standpoint, it must be clear that the decision is one that is appropriate for a group to decide and not one that should be made by the principal alone (Huber 1980: 148-157).  Trouble can develop when principals are not willing to define the parameters associated with the decision making process. This can lead to principals making decisions outside the realm of their responsibility or authority.

Effective principals, therefore, carefully consider their areas of influence and let their subordinates know which decisions they themselves will make and which other groups or individuals will be responsible for.  At the beginning of any problem solving activity, the group should reach an understanding about how the decision will be made.  If the group's ideas are not binding (that is, if the group is acting in an advisory capacity), its status and the reason for the status should be made clear.  If the decision for eventual action is, in fact, the group's responsibility, the particular decision making method should be understood and discussed.  Ideally, principals should legitimize all members of the group and their contributions by selecting a decision making process in which everyone participates.

The Sociological Forces at Play in the Decision-Making Process

Having established the fundamentals of the expanded decision-making process, I should now introduce those sociological factors which weigh on that process.  From the A665 course readings, outside courses and/or personal experience I have identified four critical social phenomena that influence decisions: group pressures on an individual, unrecognized social pressures, internal balance, and intergroup conflict.

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Regarding group pressure, Huber (1980: Chapter 9) notes whenever decisions are made, and particularly in group decisions such as the expanded organizational process, the dynamics of the situation put great pressures on the individual not to deviate from the decision of the group.  The deviant voice in the group decision-making process is less likely to express itself the later into the process the situation is.  Even when he/she does offer a minority view with any conviction, he or she will find the rest of the group trying to argue his/her position into submission, or to seduce him/her with the relief ...

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