Task 1: P1   Describe ways in which the use of teams in a selected organisation may help achieve strategic aims and objectives

To complete this task you will need to explain the following:

  • How does a team monitor progress and performance? E.g., identifying team objectives, monitoring performance to objectives?
  • How does the organisational structure and functions affect and support a team’s achievement?
  • How does the role of a supervisor and manager contribute to the achievement of a team’s objectives?

Task 1

Monitoring progress and performance

Monitoring the progress and the performance of a team is very important. As a team may be off track and heading for the wrong direction, a team under close monitoring would make sure this is not happening,

It’s the supervisor’s responsibility to monitor and assure that the team’s performance is up to the best standards. Supervisors tend on passing on that responsibility to Team leaders as they are constantly working with the team members.

Team leaders monitor the progress and performance by using appraisals. This helps to identify each member of the team’s progress. Another way a team is monitored is by using Gantt charts. Team leaders and supervisors can look back to a Gantt chart to make sure they are on track and not falling behind as well as making sure all the tasks are complete. Without the constant monitoring of a team, it is very unlikely that a team would be successful at achieving their objectives and can very quickly head off rails.

Organizational structure and functions

The way organisational are organised creates an organisational structure; the type of structure depends a lot on the individual team.

Companies that tend to have flat structures are generally quite small.  They operate informally, in that everyone will know everyone else and there will be few formal procedures the staff will have to follow.

When companies are relatively large they need to have a more complex structure than that of a flat structure; hierarchical organisations or pyramid structures are often what flat structure grow into being.  They are taller than flat structures, with the senior employees at the top, and the lowest level of employee at the bottom, it is often that there are more employees at the bottom than at the top, hence the name ‘pyramid structure’.

The final type of structure is the matrix structure; they are neither flat, nor hierarchical.  They are generally found in ‘one off’ projects, such as building a bridge or constructing a motorway.  A matrix structure allows the project managers to have direct contact and support from the main functions of the business, such as finance, production and human resources.  The project teams will work on the project until completion, when the team will be disbanded and a new team will form to work on the next project.

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Supervisors and managers

A supervisors and a team leader is a strong pillar in to the success of a team. Without them would be like playing football with no ball, “it just wouldn’t work”. They need to be role models of good working practice and show commitment and enthusiasm towards team objectives.

They contribute to the achievement of a team’s objective by:

  • Planning: - This involves managers setting objectives, targets, and planning on how to achieve them.

  • Monitoring: - Supervisors monitor and measure the level of work being inputted by the team members in order ...

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