OMD project management currently do all of their invoicing on paper. This means that the consultant will remember his hours his expenses and his hourly rate in his head and when it comes around to invoicing the client he will type all of
Coursework
Company: OMD Project Management
Background Information: OMD Project Management is a consultancy that provides construction project management for its clients. OMD Project Management was set up approximately eighteen months ago and has a staff of three. They have access to a large skill base, which may be called upon as required to satisfy project conditions. This helps to reduce overheads and increase profit ability. The works include the following services:
* measured surveys,
* Schedule of condition (report on the state of the building, identifying any areas that will incur rectification at the clients cost.
* Lease appraisal (review legal documents on clients behalf)
* Cost estimate of works.
* Tender works to specialist contractors
* Manage projects
* Agree final costs of the project with contractors on behalf of client
* Ensure statutory regulations are complied with (planning approvals building regulations and disabled discrimination act)
Although OMD Project management is a small company it has a large client base. These vary from large multi-national companies to small private businesses. They specialise with the retail sector where they have at least twenty years of experience
Problem: A current issue that the company has is invoicing. Invoicing currently can take up to an hour to complete. Invoicing is currently done by hand and on paper, this is not a very efficient way of doing this job because it takes up too much time and human error is often an issue. These errors can include charging too much or too little money. By providing an invoice system it would save the company large amounts of time an effort. It would also reduce the amount of human error and increase the accuracy of the invoice.
Current Invoice System: OMD project management currently do all of their invoicing on paper. This means that the consultant will remember his hours his expenses and his hourly rate in his head and when it comes around to invoicing the client he will type all of these things up on to Microsoft word, print it off and give it to the client so the are able to pay the company. As you could gather this is a very inefficient way of invoicing the client. This can also lead to large amount of errors during the invoicing process, for example a client may be under charged or over charged.
End User Skills: The main user of the document that I will create is of the older generation. He prefers to do things the 'old fashioned' way, this means that he likes to do his invoicing on paper using a calculator and a pen and it would currently take him longer to create an invoice on the computer than it would for him to do it on paper, however he is not total computer illiterate and he is able to use most word processing and spread sheet programmes. OMD Project Management would like to me to create an invoice system that is simple yet effective so that he is able to save time by moving his invoice system onto computer and they would also like me to create a system that is able to be used by everyone in the company.
Company: OMD Project Management
Background Information: OMD Project Management is a consultancy that provides construction project management for its clients. OMD Project Management was set up approximately eighteen months ago and has a staff of three. They have access to a large skill base, which may be called upon as required to satisfy project conditions. This helps to reduce overheads and increase profit ability. The works include the following services:
* measured surveys,
* Schedule of condition (report on the state of the building, identifying any areas that will incur rectification at the clients cost.
* Lease appraisal (review legal documents on clients behalf)
* Cost estimate of works.
* Tender works to specialist contractors
* Manage projects
* Agree final costs of the project with contractors on behalf of client
* Ensure statutory regulations are complied with (planning approvals building regulations and disabled discrimination act)
Although OMD Project management is a small company it has a large client base. These vary from large multi-national companies to small private businesses. They specialise with the retail sector where they have at least twenty years of experience
Problem: A current issue that the company has is invoicing. Invoicing currently can take up to an hour to complete. Invoicing is currently done by hand and on paper, this is not a very efficient way of doing this job because it takes up too much time and human error is often an issue. These errors can include charging too much or too little money. By providing an invoice system it would save the company large amounts of time an effort. It would also reduce the amount of human error and increase the accuracy of the invoice.
Current Invoice System: OMD project management currently do all of their invoicing on paper. This means that the consultant will remember his hours his expenses and his hourly rate in his head and when it comes around to invoicing the client he will type all of these things up on to Microsoft word, print it off and give it to the client so the are able to pay the company. As you could gather this is a very inefficient way of invoicing the client. This can also lead to large amount of errors during the invoicing process, for example a client may be under charged or over charged.
End User Skills: The main user of the document that I will create is of the older generation. He prefers to do things the 'old fashioned' way, this means that he likes to do his invoicing on paper using a calculator and a pen and it would currently take him longer to create an invoice on the computer than it would for him to do it on paper, however he is not total computer illiterate and he is able to use most word processing and spread sheet programmes. OMD Project Management would like to me to create an invoice system that is simple yet effective so that he is able to save time by moving his invoice system onto computer and they would also like me to create a system that is able to be used by everyone in the company.
