Memo
To: Kevin Grant, Director
From: Learning Team C
CC: Harold Smith, ESQ
Date: May 9, 2007
Re: Citizen-Schwarz AG (C-S) Contract Dispute Resolution
Last year, when we were awarded the Citizen-Schwarz AG (C-S) contract, we anticipated that upon completion, this would open bigger opportunities for Span Systems. Unfortunately, the opportunity was almost lost as contract disputes began with C-S eight months into the project. The problem stemmed from increasing and changing requirements that were being expected by C-S, coupled with C-S changing project management structure. In addition, Span missed deadlines and product quality was affected.
In December, Leon Thur, Chief Negotiator at C-S began threatening a rescission of the contract. We immediately sought the advice of our transactional attorney, Harold Smith. After meeting with Mr. Smith, it was determined that it would be necessary to prepare a defense in the event that C-S would begin proceedings to rescind the contract. We based our defense on the fact that the rescission order came eight months into the contract and even with the changes in the project management structure at C-S, we were still keeping up with the changes. Also, C-S was not abiding by their initial escalation process, which was clearly defined in the initial contract. All of which can be considered breaches of obligation. We presented this information to Mr. Thur and Kevin Grant, Director of Projects at Span. Concurrently, Jim Boxer, Marketing Manager for Span in London received word that C-S may be in contract negotiations with another software developer and there was a possibility that some of Span’s codes for modules were being shared. C-S was confronted immediately and Mr. Thur assured us that there was no breach of obligation under the “Intellectual Property Rights clause.”