What Is an Events Management?
Event management is the procedure or method by which an event is carefully planned, organised, and also produced. Event management will usually cover the assessment, acquirement, distribution, direction, control, and analysis of time, finances, people, products, services, and other means in order to achieve the purpose of the event. An event manager’s or organiser’s job is to supervise and coordinate every aspect of an event, which comprises of researching, planning, organizing, implementing, controlling, and evaluating an event’s design, activities, and production.
As an event organiser, they may be responsible for the production of events from beginning through to completion. Events that an events organiser can manage are:
- exhibitions and fairs;
- festivals;
- conferences;
- promotions and product launches;
- Fundraising and social events.
Role of Events Organiser
An event’s organiser has many important roles and duties that need to be accomplished. In a events environment, the typical duties will usually include:-
- To research the current market in order to identify if there are any prospect for that type of events;
- To communicate with clients to determine their specific requirement for that particular event.
- You would also need to create a thorough and comprehensive proposal for the events. This would include: - timelines, venues, suppliers, legal obligations, staffing and budgets.
- You would need to set, agree and control a budget;
- You would also need to book a suitable venue for the events to be held.
- An events organiser would also need to guarantee that the insurance, legal, health and safety requirements are adhere to;
- coordinating venue management, caterers, stand designers, contractors and equipment hire;
- organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
- Some events may need special guest to be at the events, so it is the events organiser’s role to recognize and also secure the speakers.
- They would also need to plan the room layouts and also schedule the workshops.
- Manage staffing requirement and staff update;
- The final straw of the role of an events organiser is that they would need to supervise the disassemble and removal of the event and also making sure of clearing the venue competently
