Additionally, there are benefits to Outlook. Outlook 2016 is built to give you lightning fast search, remove low priority mail, and make sure everyone has the right access with Modern Attachments. It has Outlook Clutter in 2016, Most recently used documents in Outlook, Improved autosuggest search and the most recently used documents list travels with you across your devices.
There is also tools added to Excel. Excel 2016 is the most powerful analysis tool in your arsenal. There is now Integrated Power Pivot, One-Click forecasting, new chart types and Smart Lookup brings insights from the web right into your Office docs.
The most important factor when upgrading is the security benefits. Office 2016 has Data Loss Prevention helps significantly reduce the risk of leaking sensitive data, by giving IT admins tools to centrally create, manage and enforce policies for content authoring and document sharing. Also it has Multi-factor Authentication allows you to securely access content anywhere – even when you’re away from the corporate network.
Lastly, Office 2016 has improved Outlook performance. It has New Internet-friendly MAPI-HTTP protocol enhances Exchange/Outlook connectivity, Outlook is more responsive on unreliable networks with the elimination of foreground network calls, Reduced time to download messages, display the message list, and show new email after hibernation and New settings let users better manage storage by only retaining 1, 3, 7, 14 or 30 days of mail on a device.
Overall, there are many benefits to upgrading from Microsoft Office 2013 to Microsoft Office 2016. I would recommend the software upgrade because it is a lot better for teams and in particular the IT Company. But there are disadvantages that need to be made aware of. Microsoft 2016 has a minimalist scheme. It lacks colour within the ribbon interface which makes it plain and boring and hard to use. Not only this, but the 2013 version is simpler and easier to use because it has fewer options. Microsoft 2016 has so many options that it is hard and confusing to use. Moreover it is very expensive. Because it is a new software upgrade, it is costly and the benefits may not be as different from 2013 compared to the cost. And the most major disadvantage is it is prone to Virus Attacks. Microsoft Word is the target of more viruses and other malware than just about any other software on the market. Due to more documents being able to be shared online, it is at risk of more malicious attacks.
However, all these disadvantages can easily be fixed. The plain and boring theme isn’t a major issue as it is more about the software programs rather than how it looks. Also the many different options can be overcome but practice and time; over time the user will learn how to use all the options and it won’t be a big issue. Moreover, the cost is overall worth it if you are a business and will benefit from the new collaborative working options. Lastly, using efficient virus protection software and being careful at what you share online will reduce the risk of malicious software.
Therefore, in conclusion upgrading Microsoft Office 2013 to Microsoft Office 2016 will be a good idea and the IT Company will benefit greatly in the new options and tools that it offers for users.